Printing of Custom Forms

The Texas Comptroller of Public Accounts Statewide Procurement Division has issued Invitation for Bid (IFB) No. 304T-25-966A3 for comprehensive custom printing services targeting the Texas Department of Motor Vehicles (TxDMV) and Texas Parks and Wildlife Department (TPWD). The procurement covers ten specific line items including registration renewal notices, title registration permits, specialty plate forms, trip ticket booklets, citation booklets, vehicle decals, boat decals, identification cards, and harvest survey forms. Deliverables require precise adherence to technical specifications including specific paper types, ink colors, dimensions, serial numbering, and packaging requirements. The solicitation mandates statewide delivery of printed materials with minimum order quantities ranging from 25 to 74,000 units depending on the specific item. Key evaluation criteria include purchase price, compliance with specifications, and assessment of vendor performance risk, with the potential to award different line items to multiple vendors. Responses are due on March 25, 2025, at 1:30 PM Central Time, with an initial contract term running from the award date through April 30, 2026, and potential renewal options extending the contract up to five total years.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged businesses, though it does recommend 30% recovered fiber content in custom forms and includes a 1.5% Texas SmartBuy administrative fee that vendors must factor into pricing. The contract allows for potential annual price adjustments based on Producer Price Index metrics and includes provisions for price decreases or discount increases. While no incumbent vendors are identified, the procurement allows for cooperative purchasing members beyond the primary state agencies. Pricing will be firm, all-inclusive, and fixed for the contract duration, with unit prices to be determined by responding vendors. Though specific total contract value is not disclosed, the comprehensive nature of the printing requirements and the multiple state agencies involved suggest a potentially significant annual procurement volume. Vendors must complete extensive compliance representations covering areas such as equal employment, antitrust laws, immigration status, and anti-discrimination policies to qualify for consideration.