Printing, mailing, and filing IRS 1094C and 1095C forms services

The Washington Convention and Sports Authority (t/a Events DC) is requesting quotations for printing, mailing, and filing services for IRS Forms 1094-C and 1095-C, with responses due September 14, 2026 at 5:00 p.m. EST. This is an RFQ with questions due by September 1, 2026 at 5:00 p.m. EST. Certified Business Enterprise preferences up to 12 points are available for eligible small business enterprises, resident-owned businesses, longtime resident businesses, local business enterprises, businesses in enterprise zones, disadvantaged business enterprises, veteran-owned businesses, and local manufacturing businesses.

The scope encompasses end-to-end ACA compliance services including data validation, eligibility determination, form preparation, printing, mailing to employees, and electronic filing with the Internal Revenue Service and the District of Columbia Office of Tax and Revenue on behalf of Events DC. Services are required for up to 500 employees, with the contractor serving as the primary liaison through a dedicated account representative. The contractor must demonstrate a minimum of five years' experience providing end-to-end ACA compliance services for organizations with at least 300 employees and provide three customer references supporting qualifications, sound reputation for timely service, regulatory compliance, and client satisfaction.

The base contract term runs from October 1, 2026, through September 30, 2027, with four optional one-year renewal periods available through September 30, 2031, subject to fund availability and 30 days' preliminary written notice. Pricing shall be firm-fixed on a per-employee basis for processing, printing, and mailing, with a separate one-time data conversion fee per term, quoted for the base year and all four option years; prices must be as low as or lower than those offered to the contractor's most favored customers. Contractors exceeding $250,000 in contract value must subcontract at least 35 percent to certified Small Business Enterprises or Certified Business Enterprises, and those exceeding $300,000 must comply with First Source Employment requirements ensuring 51 percent of hires are District residents. Quote validity is 90 days from submission. Services are performed at the Walter E. Washington Convention Center located at 801 Allen Y. Lew Place, NW, Washington, DC 20001 and its affiliated facilities. The primary contact is Macky Cherif, Contracts and Procurement Analyst II, at macky.cherif@eventsdc.com or (202) 249-3038.