Printing and Distribution Services; TWRA

The Tennessee Wildlife Resources Agency (TWRA), through the State of Tennessee's Central Procurement Office, is soliciting bids for a 36-month printing and distribution services contract designated as ITB 32801-13891. The procurement seeks a single qualified contractor to print and distribute four wildlife publications annually: three seasonal magazines (Spring in April, Summer in July, Fall in October, and Winter in December) and one wildlife calendar (July). The contractor must deliver individual subscriber copies ranging between 195,000 and 250,000 copies per mailing, plus bulk distribution to TWRA's five regional offices, including 3,900 magazines annually (200 copies to each of four regional offices and 500 to headquarters/Region 5) and 2,800 calendars annually (800 total to four regional offices and 2,000 to headquarters/Region 5). The scope of work encompasses all services from PDF receipt through mailbox delivery, including design, layout, proofs, file preparation, printing, finishing, mailing, and postage, with the State managing postage through a Pitney Bowes account. Bidders must submit cost-per-item pricing inclusive of all processing costs, demonstrate a minimum of three years of magazine publication experience, own and operate their own printing equipment, and submit samples of comparable previously published works. The bid submission period runs from May 14, 2026, at 8:00 AM CDT through June 8, 2026, at 2:00 PM CDT via Tennessee's EDISON procurement system, with a non-mandatory pre-response conference scheduled for May 22, 2026, at 10:00 AM via Microsoft Teams and written questions due by June 2, 2026.

No specific set-asides or disadvantaged enterprise designations are identified in the solicitation documents, and no incumbent vendor information is provided. Brokers are explicitly ineligible to respond, and respondents must be registered in the Tennessee Supplier Portal prior to contract issuance, maintain current registration with the Tennessee Department of Revenue for sales and use tax, and hold proper licensing under the Tennessee Contractors Licensing Act of 1994. All bidders must comply with the Iran Divestment Act, certify non-debarment status from federal and state transactions, maintain workers' compensation and employer liability insurance, and carry commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. Pricing must be firm and fixed for the entire contract duration, with invoicing occurring after each issue is completed, printed, and mailed, and the State retains the option to extend the contract for an additional period not to exceed 180 days. The contract is anticipated to have a maximum liability of $1,000,000 or greater, and award will be made to the lowest-cost responsive bidder meeting all requirements and criteria.