Primary Depository Bank Services

The City of Rosenberg, Texas is soliciting sealed applications from qualified financial institutions to serve as its primary depository bank through a Request for Applications (RFA 2026-23A) issued on January 26, 2026. The City seeks comprehensive depository banking services including online banking with balance reporting, ACH processing, wire transfers, positive pay and account reconciliation, zero balance accounts, electronic lockbox services, cash vault deposits with same-day funds availability, monthly account analysis statements, and collateral management compliant with Texas law, with optional services such as remote deposit capture, controlled disbursement accounts, and courier services also under consideration. The contract period runs from July 1, 2026, through June 30, 2031 (five years), with all fees, rates, and conditions fixed for the entire term with no adjustments permitted. The City maintains a General Consolidated Cash Operating Account as its master account along with a Payroll Account (approximately $1,500,000 monthly for 325 employees), an Employee Benefits Trust Account (approximately $450,000 monthly), and an Economic Development Corporation stand-alone account, with historical average balances under $7,000,000 and maximum potential ledger balances exceeding $12,000,000. Applicants must submit a $5,000 bid bond, provide certification of compliance with Texas anti-boycott, anti-terrorism, and non-discrimination statutes, submit a FIRREA-compliant board resolution, and provide references from comparable Texas public funds clients. The deadline for submitting questions is February 19, 2026, with sealed applications due by March 5, 2026, at 2:00 p.m., and the City Council will review applications and make an award recommendation on April 21, 2026.

Prospective bidders must be physically located within City of Rosenberg boundaries, be financially sound State or National banks, and comply with the City's Investment Policy and collateral requirements under the Public Funds Collateral Act and Public Funds Investment Act. Banks must pledge collateral equal to or exceeding required levels on a same-day basis, with collateral held at an independent custodian; all custodian fees will be paid by the bank with no liability to the City. The City intends to pay for services through earnings credit from account balances, direct payment, or a combination thereof, with quarterly settlement of excess or deficient conditions, though no specific budget range or award value is disclosed in the procurement documents. The City reserves the right to open accounts at other financial institutions, maintain a secondary depository bank relationship for disaster recovery, terminate the agreement with ninety days' notice, and waive any irregularities or reject all applications. No incumbent vendor or current contractor is identified in the available documentation. Evaluation criteria emphasize compliance with statutory requirements, financial soundness, service capabilities, and the ability to meet the City's comprehensive treasury management and collateral management requirements over the five-year contract period.