REQUEST FOR APPLICATIONS

RFA #2026-23A

PRIMARY DEPOSITORY BANK SERVICES

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: January 26, 2026

RESPONSE DEADLINE: March 5, 2026, 2:00 pm

RESPONSES MAY BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR APPLICATIONS

Primary Depository Bank Services

I. Introduction II. Legal Notice

III. Request for Applications IV. Application Submission

Attachments:

A - Bank Transactions & Account Balance Summary

B - Fee Schedule

C - Depository Bank Services Agreement

D - Rosenberg Investment Policy

E - W-9 City of Rosenberg

Request for Applications #2026-23A Title: Primary Depository Bank Services

1. Introduction

1.1. Summary

The City of Rosenberg, Texas is soliciting sealed applications from qualified financial institutions to provide primary depository bank services. The contract period will begin July 1, 2026, and end June 30, 2031.

1.2. Background

Notice to All Vendors

The City of Rosenberg utilizes OpenGov Procurement as its eProcurement platform. All solicitations, official notices, addenda, other solicitation documents, and contracts will be posted in OpenGov.

Registration is highly encouraged to ensure you receive proper notifications.

Information obtained from any other source is done so solely at your own risk.

The City of Rosenberg takes no responsibility for information posted outside of the OpenGov

Procurement Platform or Legal Notices published in the Fort Bend Herald.

1.3. Contact Information

Blake Skiles

Procurement Manager

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

Finance

1.4. Timeline

Advertisement 1 January 25, 2026

Release Date January 26, 2026

Advertisement 2 February 1, 2026

Question Submission Deadline February 19, 2026, 12:00pm

Application Submission Deadline March 5, 2026, 2:00pm

Finance/Audit Committee Review March 24, 2026 mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

Award Recommendation to City Council April 21, 2026

New Depository Services Contract Period

Begins

July 1, 2026

2. Legal Notice

2.1. Request for Applications

The City of Rosenberg is soliciting sealed applications from qualified financial institutions for Primary

Depository Bank Services.

Sealed Applications must be submitted electronically or received by the City Finance Department no later than:

2:00 pm, Thursday, March 5, 2026.

All sealed applications must be received by the deadline shown. Responses received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable. All applications will be opened, and applicants' names publicly read aloud promptly in the City Hall Council

Chamber, at 2110 4th Street, Rosenberg, Texas 77471, on the date and time shown above.

The City Council will consider the selection of one or more depositories at its City Council meeting to be held on April 21, 2026, at 2110 4th Street, Rosenberg, Texas 7747 at 6:30pm.

To obtain a copy of the Request for Applications or submit an electronic response please visit:

https://procurement.opengov.com/portal/rosenbergtx

Should you have any questions or require additional information or clarification on information contained in the RFA, please submit your questions via OpenGov Procurement at the website listed above.

Luis Garza, CGFO, Director of Finance

3. Request for Applications

3.1. Introduction

The City of Rosenberg, Texas (the “City”), pursuant to Chapter 105, Texas Local Government Code is requesting applications from eligible and qualified financial institutions to provide the City the banking services as described below. The services provided will be in accordance with this Request for

Application (the “RFA”) and attachments.

It is City’s intent that a Depository Bank Services Agreement detailing the services to be provided will be duly executed between the City and the selected financial institution.

Any and all charges and fees associated with the Depository Bank Services Agreement must be clearly and accurately included in the RFA response. The charges and fees represented in the RFA response shall overrule any and all previous bank service or other agreements between the City and the financial institution, as they relate to the accounts and services included herein. The City will not be obligated by any charges and fees not clearly and accurately presented in the RFA response. Services initiated after consummation of the Depository Bank Services Agreement shall carry charges and fees mutually agreed to, in writing, by the City and the financial institution. Regardless of time delay, the financial institution shall refund or credit the City for any erroneous charges and fees not agreed to in writing.

The philosophy incorporated into this RFA is to solicit applications for banking services currently utilized or being considered by the City. The City intends to manage its funds to minimize service charges and optimize investment income as authorized by policy and permitted by State law. Depending upon market conditions, future collected fund balances may be reduced and invested in other available investment alternatives.

The new agreement period will be for a five- year period beginning July 1, 2026, and end June 30, 2031.

The agreement will also provide for a transition period not to exceed ninety (90) days for migration to a new bank at the end of the term.

The City reserves the right to open or close any number or types of accounts, as it deems necessary throughout the term of the agreement. Any fee charged for services not listed but later requested by the City will be mutually agreed upon in writing. All fees, rates, and conditions shall be fixed for the entire contract period, including extensions.

The Depository Bank Services Agreement is an important component of the treasury and cash management system of the City. From this perspective, the City is seeking a financial institution that is:

• Capable of providing the services required by the City,

• Willing to be attentive and responsive to the City’s financial matters;

• Financially sound and meets the City’s requirements; and

• Physically located within the City’s boundaries.

Pursuant to Chapter 105 of the Local Government Code, this RFA is intended to serve as the application form for the Depository Bank Services Agreement. There are multiple blanks to fill in and questions to be answered. The evaluation of the applications will be based on the responses included herein.

Exceptions, conditions, or qualifications to the provisions of the City’s specifications or requirements must be clearly identified as such, with the reasons therefore, and alternate language proposed by the respondent, if any, clearly stated and inserted in the appropriate place in the application submission.

Each of these exceptions, conditions, or qualifications to the City’s specifications may be included, as appropriate, in the contract documents. Items and matters not explicitly excepted in this manner shall be deemed to be in conformance with the City’s specifications.

The RFA also requests certain information to be attached and specifically labeled. Responses must be complete, address all aspects of the RFA, and include all requested information to receive full consideration by the City in the selection process. The City may choose to waive any irregularities in any responses received and reserves the right to reject any and all applications.

The City desires to enter into a contract of mutual party benefit and will answer all questions pertaining to this RFA. Please note the following calendar of events for the dates and times of key elements in the application process.

3.2. Application Requirements

The City will award the contract to the applicant(s) whose response provides the best value for the City based on all factors which have a bearing on price and performance of the required services including, but not limited to, compliance with all RFA requirements, delivery, and the City’s needs.

The City reserves the right to contact any applicant, at any time, to clarify, verify or request information with regard to any application. Unless stipulated in the attached RFA, the contract will be awarded to the applicant who provides goods and services specified herein at the best value for the City in compliance with Chapter 105 of the Texas Local Government Code. The City reserves the right to waive any formality or irregularity, to make awards to more than one applicant, or to reject any or all applications.

Applicants must qualify under current Texas law as a State or National bank to serve as a municipal depository bank.

Applicants shall supply a bid bond of $5,000.00. The bid bond shall be submitted per the instruction within this RFA and shall be returned to each unsuccessful applicant immediately following contract award and to the successful applicant upon final acceptance and execution of the contract. Should the institution selected as the successful applicant by the City fail to become a bank service provider, for whatever reason, the bid bond will be forfeited to the City as liquidated damages.

Transfer of funds will commence at such time the successful applicant has provided the City with all required forms and supplies necessary to ensure uninterrupted day-to-day operations. The successful applicant commits its “best efforts” to complete the execution of documentation and transfer of funds by the July 1, 2026, contract period start date. Failure to complete by the start date, at the discretion of the City, could be considered grounds for bid bond forfeiture and alternative bank selection.

The successful applicant, upon termination of this contract, agrees to cooperate with a new bank for transfer of funds.

There will be no reading of the applications in full or other details provided when the sealed applications are opened following the application submission deadline. Only applicant names will be read. Upon written request, non-confidential information on the accepted application will be available after the City

Council selects the successful applicant.

Any questions concerning this RFA shall be submitted via OpenGov. Please do not call or email the City with questions. Any questions received after the Question and Answer period deadline are not assured to be answered before the application due date.

All responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Applicants are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. The City assumes not obligation or responsibility for asserting legal arguments on behalf of applicants. If an applicant believes that a response or part of a response are confidential, then the applicant shall so specify. The applicant shall stamp in bold red letter the term “CONFIDENTIAL” on part of the response which the applicant believes to be confidential. Vague and general claims as to confidentiality shall not be accepted. All responses and parts of responses that are not marked as confidential will be automatically considered public information. Notwithstanding, responses to the RFA shall be opened in a manner that avoids disclosure of the contents to competing applicant and keeps the responses secret during negotiations.

3.3. Criteria for Evaluation

The City shall carefully review the submitted applications. The evaluation of the applications will be based on, but not limited to, the following criteria, in no particular order of priority:

1. Ability to perform and provide the required and requested services;

2. References provided and quality of services;

3. Cost of services;

4. Transition cost, retention and transition offers and incentives;

5. Funds availability;

6. Interest paid on interest bearing accounts and deposits;

7. Earnings credit calculation on compensating balances;

8. Completeness of application and agreement to points outlined in the RFA;

9. Convenience of location(s);

10. Previous service relationship with the City;

11. Physically located within the City’s boundaries; and

12. Financial strength and stability of the institution.

3.4. Account Activities

The City anticipates establishing an account configuration that consists of the following bank accounts:

• General Consolidated Cash Operating Account

• Payroll Account (ZBA) to Consolidated

• Employee Benefits Trust (ZBA) to Consolidated

• Economic Development – Stand Alone

The General Consolidated Cash Operating Account is a non-interest bearing (but not opposed to an interest bearing) account that serves as the City’s master operating account into which wires and ACH transfers are received, bank deposits are made, credit card settlements are cleared, and receipts from direct account debits and payments received through the internet are deposited. From this account, wire and ACH transfers are initiated, issue checks and ACH payment to vendors for the accounts payable of the City. This account is also for credit card fees and where charge backs are presented, returned checks and deposit corrections are posted, and bank services account analysis fees are to be debited.

This account funds the daily presentments of the zero balance accounts. Investment activity of purchases and sales are made from this account, as well.

The Payroll Account is a ZBA through which the City’s employees are paid and it is funded by the

General Consolidated Cash Operating Account. The City has approximately a 325-person payroll paid bi-weekly with approximate amount of $1,500,000 per month. After a new employee’s initial paycheck, the

City requires direct deposit of payroll by all employees. The ACH file is prepared and transmitted to the bank, usually on Tuesday or Wednesday before payday, which is bi-weekly on Friday unless there is a holiday. All employees are required to enroll in direct deposit.

The Employee Benefits Trust Account is a ZBA through which the City’s’ employee’s health insurance premiums are paid on a monthly basis. It is funded by the General Consolidated Cash Operating

Account. There are approximately two (2) or three (3) transactions a month totaling an approximate amount of $450,000 per month.

The Economic Development Corporation (Corporation/EDC) Operating Account is a non-interest bearing stand-alone account that serves as the Corporation’s operating account mainly for accounts payable disbursements related to the Corporation. Checks are issued weekly, on Fridays.

The City’s account activity for December 2025 is tabulated in Exhibit A and targeted on the Fee

Schedule. Balance information from January 2025 through December 2025 for the City accounts is provided in Exhibit B. Actual balances and transaction activity could vary significantly. Sample

Depository Bank Services Agreement is provided in Exhibit C.

4. Application Submission

4.1. Certification

This Application is being submitted to the City by the following person duly authorized to act on behalf of this financial institution:

4.1.1. Name of Financial Institution*

*Response required

4.1.2. FDIC Certificate Number*

*Response required

4.1.3. Officer Name*

*Response required

4.1.4. Title*

*Response required

4.1.5. Telephone Number*

*Response required

4.1.6. Email Address*

*Response required

4.1.7. Street Address of Financial Institution*

*Response required

4.1.8. Mailing Address of Financial Institution*

*Response required

4.1.9. Confirmation*

By confirming below, respondent indicates your organization accepts the specifications, terms and conditions of this solicitation and that respondent is not delinquent on any payment due the City or involved in any lawsuit against the City. Respondent hereby certifies that the information contained in this application submittal and any attachments is true and correct and may be viewed as an accurate representation of proposed services to be provided by respondent’s organization. Respondent agrees that failure to submit all requested information may result in rejection of your company’s application submittal as non-responsive. Respondent certifies that no employee, board member, or agent of the

City of Rosenberg has assisted in the preparation of this application. Respondent acknowledges that you have read and understand the requirements and provisions of this solicitation and that the organization will comply with the regulations and other applicable local, state, and federal regulations and directives in the implementation of the resulting contract. And furthermore, that respondent certifies that you are legally authorized to sign this offer and to submit it to City of Rosenberg, on behalf of said offeror by authority of its governing body.

☐ Please confirm

*Response required

4.2. Required Disclosures

4.2.1. Conflict of Interest Questionnaire*

Sec. 176.006. DISCLOSURE REQUIREMENTS FOR VENDORS AND OTHER PERSONS; QUESTIONNAIRE. (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

Does the vendor have a business relationship with a local government officer of the City of Rosenberg that requires disclosure pursuant to Texas Local Government Code Section 176.006 as defined above?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.2. CIQ Form*

If vendor answered YES above. Please download the attached CIQ Form, complete and upload. load the below documents, complete, and upload.

• CIQ_Conflict_of_Interest_Qu...

*Response required

4.2.3. Anti-Boycott & Anti-Terrorism Verifications*

In the event the ensuing contract has a value of $100,000 or more and the company has 10 or more full-time employees:

Nondiscrimination against firearm and ammunition industries. Company verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association, as those terms are defined by Chapter 2274, Government Code, as enacted by S.B. 19, 87th Legislature, Regular Session.

Anti-Boycott of Energy Companies. Company verifies that it does not boycott energy companies and will not boycott energy companies during the term of this contract, as those terms are defined by Chapter

2276, Texas Government Code, during the term of this agreement.

Anti-Boycott of Israel. Company verifies that it does not boycott Israel and will not boycott Israel during the term of this contract, as those terms are defined by Chapter 2271, Texas Government Code, as enacted by H.B. 4170, 86th Legislature, Regular Session.

https://government-project.s3.us-west-2.amazonaws.com/226565/ecc54c92-1d62-45b1-9d2e-607695edbd96_CIQ_Conflict_of_Interest_Questionnaire.pdf

Foreign Terrorist Organizations. Company verifies that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as those terms are defined by Chapter 2252, Texas Government Code, as enacted by S.B.252, 85th Legislature, Regular Session.

Critical Infrastructure Affirmation. For Contracts concerning Critical infrastructure, as that term is defined by Texas Government Code Chapter 2275; The Engineer certifies (i) that Engineer, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not owned by or the majority of stock or other ownership interest of Engineer is not held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure; (ii) that Engineer including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not owned by or the majority of stock or other ownership interest of Engineer is not held or controlled by a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure; and (iii) that Engineer including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not headquartered in China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure.

☐ Yes

☐ No

*Response required

4.2.4. COVID-19 Anti-Passport Verification*

In the event the ensuing contract is to be paid in whole or in part with State Funds:

Company Certification Regarding COVID-19 Vaccination. Company certifies that it does not require a customer to provide any documentation certifying the customer's COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from Company’s business during the term of this contract, and will not require such documentation during the term of this contract, as those terms are defined by Section 161.0085, Texas Health and Safety Code, as enacted by

S.B. 968, 87th Legislature, Regular Session.

☐ Yes

☐ No

*Response required

4.3. Required Services

The following services are required to be provided as described and/or be provided in an alternative form that results in essentially the same outcome or capability:

4.3.1. ONLINE BANKING SERVICES*

The City requires online banking services accessible through the internet that at a minimum include balance reporting, initiation of ACH debits and credits and wire transfers, interbank account transfers, and placement of stop payments on checks. Additional capabilities should include the ability to reprint statements and export information to MS-Excel. The minimum balance reporting information should be for intra-day and previous business day and include: ledger balance, collected balance, one-day float amount, two-day float amount, total credits, total debits, and detail debits and credits, and should allow transaction search capability. Historical information should be maintained online and accessible for a minimum of six months.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.2. ACH*

The City requires a robust ACH system with the capability to create ACH credits for direct deposit of payroll and vendor payments, and to direct debit customer accounts for A/R and utility billing charges.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.3. ACH POSITIVE PAY/ACH DEBIT BLOCKING AND FILTERING*

The City requires ACH debit blocking capabilities on its accounts, with the ability to selectively permit specified ACH debits on certain accounts and restrict all ACH debits from certain accounts.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.4. ELECTRONIC DATA INTERCHANGE *

The City requires Electronic Data Interchange (“EDI”) service capability with the ability of obtaining monthly reports and transacting vendor payments.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.5. WIRE TRANSFERS*

The City requires an online banking system that provides for initiating wire transfers. Wires may be one time wires or set up as repetitive wires of varying amounts.

Can you provide these services as requested/required?

☐ Yes

☐ No

4.3.6. POST NO CHECKS*

The City requires the fraud protection feature or service that prevents checks from being posted to designated electronic-only accounts.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.7. ZERO BALANCE ACCOUNTS*

The City requires Zero Balance Accounts (ZBA) for designated accounts with the General Operating

Account as the master funding account to the ZBAs. The bank teller function must identify the account as a ZBA to ensure honoring of presentments made at the bank.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.8. POSITIVE PAY AND ACCOUNT RECONCILIATION SERVICE *

The City requires positive pay and full account reconciliation services on designated accounts from which checks are issued. The City would electronically transmit the issued check file to the bank. The bank would only honor those checks issued by the City that are pre-authorized through the positive pay system. Payment verification criteria will be date, check number, amount, and payee name. Please indicate what time exceptions are reported and when City instruction must be received. The city may approve and make pay/no pay decisions on any exception items. Positive Pay files will be transmitted electronically.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.9. CONSUMER BILL PAY PROCESSING *

The City requires consumer bill pay processing (sometimes referred to Electronic Lockbox) for receipts of utility payments generated from personal customer bank bill pay programs. On a daily basis, the remittance data and payment amount captured during processing would be transmitted to the City for the update of the accounts receivable file.

*Response required

4.3.10. CASH VAULT SERVICES*

The City current utilizes an armed Police Officer to bring deposits to the bank. The bank should be willing to accept deposits via City Police Officer, courier or armored car service.

☐ Please confirm

*Response required

4.3.11. TAMPERPROOF BANK BAGS / DEPOSIT SLIPS*

The bank can provide tamperproof bank deposit bags and deposit slips at no charge. If there is a charge, please provide cost information or if an allowance can be allotted, please state allowance allotment amount.

Is there a cost associated with tamperproof bank bags and/or deposit slips or can an allowance be allotted?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.12. Cost/Allowance Allotment Amount*

*Response required

4.3.13. FUNDS AVAILABILITY *

The City requires, at a minimum, same day credit for all transactions submitted before 4:00 p.m., subject to the bank’s availability schedule.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.14. EMPLOYEE CHECK CASHING*

The City requires the bank to cash checks issued to employees (with proper identification) without service charges or fees to the employee or the City and without requiring the employee to open an account with the bank.

Can you provide these services as requested/required?

4.3.15. RETURNED CHECK REPROCESSING *

The City requires deposited checks to be processed for collection at least twice before making non-paid check images available for download by the City within two business days of the final rejected presentment. The City requires same day notification of all returned items in excess of $5,000.00.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.16. ACCOUNT ANALYSIS*

The City requires account analysis statements by individual account and at group level, which will reflect average ledger balance, average uncollected funds, average collected balance, reserve requirement, average available balance, rate and amount of earnings credit, detail of services provided with quantities and unit fees for each, and total service cost, delivered to the City on a monthly basis. This is also a requirement for “No Fee” or “Fee Waiver” applications. The group level will include all accounts except the EDC account, which is reimbursed by a third-party and will be debited for account analysis charges on an individual account basis. The City will also require a separate account analysis statement for the EDC account.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.17. BANK STATEMENTS*

The City requires that Statements be rendered within five (5) working days after the close of the calendar month. Accounts shall not be placed in dormant mode for inactivity. The statement shall include debits and credits made on the last day of the period and the detail items. Bank statements should be received on a monthly basis, even if there is no activity for the account. Bank Statements must include copies of deposit slips, and copies of the front and back of all checks.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.18. PAYMENT FOR SERVICES / ACCOUNT SETTLEMENT*

The City intends to pay for all services provided by the earnings credit amount generated by account balances, or by direct payment, or a combination of both. Settlement of the excess/deficient condition as reflected by the group level account analysis is required to occur on a quarterly basis. If deficient, settlement is to be made by direct debit to the City’s General Operating Account. The EDC account is reimbursed by a third-party and will be debited directly.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.19. RESEARCH*

The City requires that all research requests are responded to within three business days of the request.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.20. BANK ERRORS*

Bank errors resulting in lost interest to the City will be reimbursed by the bank to the City. The bank and the City will agree upon the method of reimbursement.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.21. AUDIT CONFIRMATIONS*

Bank will provide electronic account balance audit confirmations to the City’s audit firm annually at no charge.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.3.22. BALANCE ASSESSMENT*

State how the bank will treat any Balance Assessment or balance based fee applicable to the City (i.e.

Deposit Supervisory Fee, Premium Assessment Fee, etc.): (Also, please reflect treatment on the attached Fee Schedule). Please indicate if the assessment will be for all deposit balances or non-interest-bearing balances only.

☐ Fees to be waived

☐ Fees to be partially waived

☐ Fees to be passed in full to the City

4.3.23. RESERVE REQUIREMENT*

State whether or not the bank imposes a reserve requirement on balances used in calculating earnings credit.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.24. Reserve Requirement %*

*Response required

4.3.25. EARNINGS CREDIT RATE*

The bank must state the ECR and rate formula being proposed.

ECR %

Rate Basis (i.e. is there an index or is it bank determination)

How often will the ECR adjust if not indexed

Rate Floor

*Response required

4.4. Services That May Be Considered

The following services may be considered; please indicate the bank’s ability to provide the services as described and the associated set-up, maintenance and/or per item processing charges:

4.4.1. REMOTE DEPOSIT CAPTURE *

The City is currently reviewing options to utilize remote deposit capture services in one department for electronically preparing and submitting deposits. Can the bank provide remote deposit capture services?

If so, please provide information related to scanners offered and technology specifications or system requirements.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.4.2. CONTROLLED DISBURSEMENT ACCOUNT *

The City is reviewing options for the use of a Controlled Disbursement Account (CDA) for its disbursements. The General Consolidated Cash Operating Account would serves as the master funding account to the CDA. The controlled disbursement presentment notification must also be accessible through online banking services. This information must be available and accessible by 10:00 a.m. local time.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.4.3. COURIER SERVICE AND/OR ARMORED CAR SERVICES *

Can the bank provide a courier service for the City? If so, please provide the details of the service and how it would be billed.

☐ Cannot provide

☐ Can provide, fees to be waived

☐ Can provide, fees to be partially waived; billed through analysis

☐ Can provide, fees to be passed in full to the City; billed through analysis

*Response required

4.4.4. UNIVERSAL PAYMENT IDENTIFICATION CODE (UPIC)*

The City may be interested in adding this service so that the City can mask account numbers when providing information to third parties in order to receive ACH credits. Does your bank offer this service?

☐ Yes

☐ No

*Response required

4.5. Collateral Requirements

4.5.1. COLLATERALIZATION*

The successful bank shall pledge collateral to satisfy the requirements of the Public Funds Collateral Act, Chapter 2257, Government Code, and the City’s Investment Policy. Ledger balance shall determine the total balance level. The successful bank shall pledge collateral equal to or in excess of the required level on a same day basis.

The City shall approve, in advance and in writing, all proposed collateral.

If prior day ending ledger balance is to be used as the basis for calculating the required collateral pledge, in order to minimize any period where the City balances could be under collateralized, the City will require that the pledged amount be maintained at a minimum of 105% of the prior day ending ledger balance.

Can you provide these services as requested/required?

☐ Yes

4.5.2. COLLATERAL AMOUNT*

The maximum ledger balances could exceed $12,000,000 in the aggregate. Historically, the average balances are less than $7,000,000.

Please clearly explain any collateral limitations or fees. The City shall approve, in advance, all proposed collateral increase and reduction requests. The City reserves the right to maximize or minimize bank balances regardless of historical patterns. It is expected that the successful bank will monitor the collateral adequacy on a daily basis and provide additional collateral to secure balances as required.

*Response required

4.5.3. COLLATERAL CUSTODY*

The pledged securities shall be held at an independent custodian acceptable to both the City and the successful bank. Monthly holding reports shall be filed with the City’s Finance Director. Please provide the name of the proposed independent custodian as well as any related fees.

Name of Proposed Custodian:

*Response required

4.5.4. COLLATERAL SUBSTITUTION *

Any substitutions of the pledged securities or reductions in the total amount pledged shall be made only by and with the proper written authorization of an authorized City signatory.

☐ Please confirm

*Response required

4.5.5. COLLATERAL REPORT*

The successful bank and the custodian shall provide the City a monthly pledged securities report or additional reports at any time requested by the City. The report should describe the total pledged securities by:

• Name

• Type / Description CUSIP

• Par Value

• Current Face Value Market Value Maturity Date

• Rating by Moody’s or Standard & Poor’s

Can you provide these services as requested/required?

☐ Yes

☐ No

4.5.6. BOARD RESOLUTION*

The Board of Directors or designated committee of the successful bank will be required to provide a

FIRREA compliant resolution of certification approving the award of the agreement and commitment for delivery of the collateral to the custodian not later than five days before the commencement of the agreement period. The following is an extract of the FIRREA requirement from the FDIC Code:

AGREEMENTS AGAINST INTERESTS OF CORPORATION.--

1. IN GENERAL.--No agreement which tends to diminish or defeat the interest of the Corporation in any asset acquired by it under this section or section 11, either as security for a loan or by purchase or as receiver of any insured depository institution, shall be valid against the

Corporation unless such agreement--

A. is in writing, B. was executed by the depository institution and any person claiming an adverse interest thereunder, including the obligor, contemporaneously with the acquisition of the asset by the depository institution, C. was approved by the board of directors of the depository institution or its loan committee, which approval shall be reflected in the minutes of said board or committee, and

D. has been, continuously, from the time of its execution, an official record of the depository institution.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.6. Investment Activities

The Public Funds Investment Act in conjunction with the City’s Investment Policy shall govern the City’s investment activity and the successful bank will be required to provide services within the constraints of both:

4.6.1. DIRECT INVESTMENT ALTERNATIVE *

The City’s direct investment activities may take place in any and all of the City accounts. The City shall have the right, at its sole discretion, to direct investment of its funds. Interest earnings on interest bearing accounts shall be credited monthly regardless of the amount, with no minimum amount restriction.

As part of the City’s investment strategy the City reserves the right to open any number of accounts at other financial institution(s), in the form of DDA, MMA, and/or CDs as deemed appropriate by the

City’s management and adopted Investment Policy. The Investment Policy outlines the City’s options for investing. The Policy is subject to annual review and revision by the City Council.

*Response required

4.6.2. CERTIFICATES OF DEPOSIT *

Certificates of Deposit (CDs) purchased for the City shall be non-negotiable and shall be registered in the name of the City. The CDs must be fully insured by the FDIC or collateralized in accordance with the RFA requirements. Proof of collateral must be supplied to the City prior to CD settlement.

Extension of CDs – The successful bank agrees to honor and continue any CD made during the term of the agreement that will mature after the expiration date of the agreement at the same rate established at the time of placement.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.6.3. SECURITY CLEARANCE/SAFEKEEPING SERVICES *

The City requires that the bank provide safekeeping services for the securities owned by the City, or offers an alternative option for safekeeping services. All securities will be handled on a Delivery Versus

Payment (DVP) basis as they are cleared into and out of the City’s account.

The bank will act as securities clearing agent for all security purchases made by the City and for sales of securities from the investment portfolio, and will provide the necessary wire transfer and physical delivery services required to support investment activities. Necessary controls will be negotiated with the bank. Confirmation of trades must be provided to the City within one (1) business day.

Security clearance and safekeeping services shall be governed by a "Safekeeping Agent” or similar agreement executed between the City and the bank. All interest payments on securities held are to be posted on the due date or on the next business day in the event the due date falls on a weekend or bank holiday. The City must be notified within seven (7) days of a call date notice for any securities being called prior to maturity.

The City prefers a web-based safekeeping transaction monitoring and reporting mechanism.

All fees related to investment services provided by the bank, including safekeeping services, should be itemized and included on the Fee Schedule submitted in response to this RFA. Also, please provide a schedule of securities safekeeping fees as a part of the Response Attachments.

Can you provide these services as requested/required?

☐ Yes

4.7. Overdraft Provisions

4.7.1. NET OVERDRAFT DEFINED*

The City does not intend to have a net overdraft position occur during the course of the agreement period. A net overdraft shall be defined as a negative balance in the City’s accounts collectively, not by individual account.

☐ Please confirm

*Response required

4.7.2. NOTIFICATION*

In the event a check or checks shall be presented for payment where there are insufficient funds in

City’s collective accounts, the successful bank agrees to promptly notify the City’s Finance Director and

Assistant Director of Finance or other signatory person, by telephone, electronically via email, or other means, of the overdraft condition, and to provide the City a period not exceeding one business day to respond and rectify the condition.

Can you provide these services as requested/required?

☐ Yes

☐ No

*Response required

4.7.3. STIPULATIONS*

Should a net overdraft condition occur; the following shall apply:

Maximum number of banking days the overdraft shall be allowed?

Maximum amount of the overdraft?

Interest rate per annum computed on the overdraft?

*Response required

4.8. Other Stipulations

4.8.1. REGULATION NOTIFICATIONS *

The successful bank shall notify the City in writing within thirty (30) days of any changes in Federal or

State regulations or laws that would affect the agreement.

☐ Please confirm

*Response required

4.8.2. INCOMING WIRE TRANSFERS *

Notification of incoming wire transfers shall be made by telephone or other means to the City’s Finance

Director and Assistant Director of Finance within one hour of the transaction and a written confirmation mailed to the City the same day of the transaction.

4.8.3. RIGHT TO CANCEL UNDER FEDERAL OR STATE LAW RULINGS *

In the event it would be ruled illegal under the provisions of any Federal or State laws or regulations for the successful bank to comply with the requirements of the agreement, then the City expressly reserves the right and privilege to cancel the agreement and to re-solicit applications.

☐ Please confirm

*Response required

4.8.4. ACCESS TO BANK RECORDS *

The successful bank’s records relating to the City’s accounts shall be open for review during normal business hours by designated City staff members or appointed independent auditors.

☐ Please confirm

*Response required

4.8.5. RIGHT TO OPEN & MAINTAIN OTHER ACCOUNTS *

The City reserves the right to open and maintain one or more demand, money market, NOW, and/or CD accounts at financial institutions not affiliated with the successful bank.

☐ Please confirm

*Response required

4.8.6. SECONDARY BANK DEPOSITORY*

As a component of its disaster recovery plan, the City would consider maintaining a contractual agreement for a secondary depository bank relationship should an event occur that makes the primary depository bank inaccessible to the City. Depending on the outcome of this solicitation for a primary depository bank relationship, would the bank consider entering into this secondary relationship?

☐ Yes

☐ No

*Response required

4.8.7. RIGHT TO TERMINATE *

The City expressly reserves the right to terminate the agreement with or without cause at any time by providing ninety (90) days written notice to the successful bank to close its accounts.

☐ Please confirm

*Response required

4.8.8. TERMS FIXED*

All fees, rates, rate formulas, and conditions shall be fixed for the entire agreement period, including any and all continuations.

4.8.9. ONE RELATIONSHIP OFFICER*

The City requests one relationship manager to coordinate the successful bank’s efforts and remain directly responsible for facilitating all City/Bank interaction, provide the following information for the proposed Relationship Officer:

• Name

• Title

• Email

• Phone

*Response required

4.9. Miscellaneous

4.9.1. SEMI-ANNUAL MEETING*

The City shall require a review meeting at least once every six months to evaluate the working relationship between the City and the successful bank. The objective shall be to address any problems and to seek solutions, as well as keeping abreast of changes, new services, or new requirements.

☐ Please confirm

*Response required

4.9.2. FORMAL AGREEMENT REQUIRED*

The final appointment of the successful applicant shall be made by the City of Rosenberg, Texas City

Council. The successful bank shall be required to enter into an agreement that incorporates all of the requirements of their official response to this RFA, along with the accompanying related schedules and materials as called for in this RFA. The formal agreements include: a depository bank services agreement, collateral custodial agreement, and a FIRREA complaint resolution of certification. A sample of the Proposed Agreement form is found as Exhibit C

☐ Please confirm

*Response required

4.10. Fee Schedule

4.10.1. Please download the below documents, complete, and upload.*

• Fee_Schedule.xlsx

*Response required

4.11. Application Attachments

4.11.1. ACCOUNT ANALYSIS *

https://government-project.s3.us-west-2.amazonaws.com/226565/ade34482-9c35-4303-9d63-fefb220eb8ca_Fee_Schedule.xlsx

A pro-forma account analysis statement using your format and service descriptions that reflect your proposed fees based on the volumes provided in this RFA and indicate any capability to provide the information electronically.

*Response required

4.11.2. RATE BASIS*

Explanation of the institution’s policy and methodology used in setting rates paid on interest bearing accounts and account analysis earnings credit. Indicate if they are based on a market rate such as T-Bill discount or yield rate, or the Federal Funds rate, etc., and when the rates are changed. Also, please provide a historical schedule of rates paid.

*Response required

4.11.3. SAMPLE COLLATERAL/SAFEKEEPING AGREEMENT*

Attach sample agreement here.

*Response required

4.11.4. SECURITY MEASURES*

Information describing the institution’s security measures to prevent fraud and unauthorized electronic and non-electronic transfers and protect the integrity of computer banking services and internal computer systems.

*Response required

4.11.5. TECHNOLOGY SPECIFICATIONS*

Technology specifications for use of all proposed electronic systems and services.

*Response required

4.11.6. SAMPLE SAFEKEEPING REPORT *

Sample safekeeping report of the City owned securities that the City will receive monthly.

*Response required

4.11.7. SECURITIES SAFEKEEPING FEES*

Schedule of Securities Safekeeping Fees.

*Response required

4.11.8. INVESTMENT ACCOUNT INFORMATION *

Information on the investment account recommended for use by the City. Provide information for the bank’s most attractive interest yielding option.

*Response required

4.11.9. SUMMARY BUSINESS CONTINUITY PLAN*

Summary of the institution’s business continuation plans as they pertain to the City’s ability to perform normal banking functions during natural and un- natural bank operation disruptions, including a

Statement of Commitment to provide the City continuous and ongoing bank depository services to the best of the financial institution’s ability.

*Response required

4.11.10. REFERENCES*

List of at least three (3) comparable references and current Texas public funds clients, with total number of collateralized Texas public fund clients.

*Response required

4.11.11. SAMPLE FIRREA COMPLIANT DOCUMENT *

A sample copy of the bank’s document that clearly shows that the bank’s Board or designated committee has accepted the depository contract and authorized the pledge of collateral, with a permanent record of this action to be maintained in the minutes of the bank.

*Response required

4.12. Bid Bond

4.12.1. Bid Bond Submission*

The City of Rosenberg has partnered with Surety2000 to accept electronic bonds as a convenience to our vendors. Electronic bonds are preferred, as they allow for instant verification, but are not required at this time.

Please select YES if you prefer to submit an electronic bond and select NO if you prefer to submit a paper bond or a cashier's check in lieu of a bond.

☐ Yes

☐ No

When equals "Yes"

2.1.1. Electronic Bid Bond*

Please enter your Bid Bond information from Surety2000 below.

*Response required

When equals "No"

5.1.1. Paper Bid Bond/Cashier's Check*

Please upload a copy of your Bid Bond or Cashier's Check here.

*IMPORTANT NOTE*

If you are submitting a Cashier's Check in lieu of a Bid Bond. You must upload a copy of the check here and deliver the physical check to the following:

City of Rosenberg

Attn: Blake Skiles, Procurement Manager

2110 4th Street

Rosenberg, TX 77471

The physical check must be recieved BEFORE the application submission deadline. The City of

Rosenberg is not responsible for delays in delivery by USPS or courier (UPS, FedEx, DHL, etc.).

5.2. Additional Attachments

5.2.1. File Upload

Please upload any additional attachments here.