Prestressed concrete box beams

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways District Two, issued a Central Purchase Order Request for Quotation (RFQ No. DOT1500000096) for prestressed concrete box beams and related materials for the Bowen Creek bridge replacement project located on County Route 43 in Cabell County. The procurement seeks delivery of seven prestressed concrete box beams comprising 79 linear feet of exterior beams and 197.5 linear feet of interior beams (17 inches in depth by 36 inches in width), along with accessory materials including 16 elastomeric bearing pads, anchor bolts, preformed joint filler, four post-tensioning bars with hardware, 12 guardrail attachment assemblies, and 87.5 linear feet of TL2 guardrail, totaling 276.5 linear feet of structural material. All beams must be manufactured in accordance with West Virginia Department of Transportation Division of Highways Standard Bridge Plan Sheets dated February 15, 2013, and the 2010 Standard Specifications as modified by supplemental specifications detailed in the contract documents, with delivery required within 60 working days of purchase order issuance on an F.O.B. destination basis to the jobsite in Huntington, West Virginia. Vendors must comply with inspection and testing requirements, provide partial payment invoices with surety bonds, maintain proper marking and storage documentation, and accept responsibility for replacing unacceptable items or providing full credit or refund at the agency's discretion. The solicitation was posted on April 30, 2015, with quotations due by May 26, 2015, at 1:30 p.m., and contract award will be made to the vendor providing the lowest overall total cost for all items meeting specified requirements. Qualified vendors must submit bids electronically through wvOASIS, attend mandatory pre-bid meetings, provide bid bonds of five percent of total bid amount, performance bonds equal to full contract value, and labor-material payment bonds of one hundred percent of contract value, with certified checks or irrevocable letters of credit acceptable for projects under two hundred thousand dollars.

The solicitation permits West Virginia vendor preference designations for qualifying resident vendors, partnerships, corporations with continuous West Virginia headquarters, nonresident vendors with in-state affiliates, resident vendors certifying 75 percent employee residency, veterans meeting residency requirements, and certified small, women- and minority-owned businesses, with preferences ranging from 2.5 to 5 percent cost reductions plus an additional 3.5 percent for veteran-owned businesses; however, vendor preference does not apply to construction contracts. All vendors must complete and have notarized a Purchasing Affidavit certifying under penalty of law that neither they nor related parties owe debts exceeding one thousand dollars in aggregate to the state or political subdivisions and are not in employer default status, with limited exceptions for contested taxes or compliant payment plan arrangements. No incumbent vendor information, existing infrastructure integration requirements, or specific budget allocation amounts are disclosed in the solicitation documents, though the project scope and material specifications suggest a significant construction investment for highway infrastructure improvement. Vendors must provide reasonably requested information to the Purchasing Division and authorize the Department of Revenue to verify business tax compliance, with the Purchasing Division retaining authority to determine preference eligibility and impose penalties not exceeding 5 percent of bid amount for failure to maintain required qualifications during contract performance.