Specifications.pdf

REQUEST FOR QUOTATION

Precast Concrete Box Beams and Accessories

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways to establish a contract for the one time purchase of pre-stressed concrete box beams and accessories to be used on the Bowen

Creek bridge replacement project on County Route 43 in Cabell County. Project# S306-

43-6.12.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” means 7 each, 17” X 36” pre-stressed concrete box beams at 39’-6” long for a total of 276.5 linear feet with accessories as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Contract Item #1 – Exterior Beams

3.1.1.1 Exterior Beams must be 17” depth by 36” width by 39’-6” overall length. (38’-0” c-c bearing anchor bolt holes)

3.1.1.2 Exterior beams must be shipped complete, with all guardrail, inserts, guardrail posts, and guardrail attached.

3.1.2 Contract Item #2 – Interior Beams

3.1.2.1 Interior Beams must be 17” depth by 36” width by 39’-6” overall length (38’-0” c-c bearing anchor bolt holes).

3.1.3 Contract Item #3 –Elastomeric Bearing Pads

3.1.3.1 Elastomeric Bearing Pads must be 1 1/4” thick by 4 3/4” length by specified varying width.

3.1.4 Contract Item #4 – Deformed Anchor Bolts

3.1.4.1 Deformed Anchor Bolts must be No. 8 Grade 60 bar, 1” diameter by 2’-0” length.

3.1.5 Contract Item #5 – Preformed Joint Filler

3.1.5.1 Preformed Joint Filler must be 1” thick by 17” width.

3.1.6 Contract Item #6 – Post Tensioning Bars

3.1.6.1 Post Tensioning Bars must be 1” diameter by varied length.

3.1.6.2 Post Tensioning Bars must be threaded and supplied with all plates, hex nuts, and other hardware as required in the plans.

3.1.7 Contract Item #7 – Guardrail Attachment Assembly

3.1.7.1 Guardrail Attachment Assembly to be attached to exterior beams at marked locations.

3.1.7.2 Guardrail Attachment Assembly must have included hardware such as studs, nuts and washers for assembly.

3.1.8 Contract Item #8 – Guardrail

3.1.8.1 Guardrail to be attached to Guardrail Attachment Assembly for a total of 87.5 feet of Guardrail.

3.2 Mandatory Requirements: Vendor must meet or exceed the mandatory requirements as shown below:

3.2.1 The following sections of the West Virginia Department of Transportation, Division of Highways Standard Specifications Road and Bridges, adopted 2010 as modified by any Supplemental Specifications shall apply to the administration of this requisition: Sections 101, 102.4, 102.5, 105.1, 105.3, 105.4, 105.10, 105.11, 105.12, 105.13, 106.3, 106.4, 106.5, 106.6, 106.7, 106.9, 107.1, 107.2, 107.3, 107.14, 107.19, 107.20, 108.8, 108.9, 109.1, 109.2, and 109.20.

All items supplied under this requisition shall meet the requirements of the “West

Virginia Department of Transportation, Division of Highways Standard

Specifications Road and Bridges, adopted 2010, as modified by any Supplemental

Specifications. A copy of the above listed Sections and Section 603 of the West

Virginia Division of Highways Standard Specifications Road and Bridges, adopted

2010 and the 2014 Supplemental Specifications can be found by visiting http://www.transportation.wv.gov/highways/contractadmin/specifications/2010Stan dSpec/Pages/default.aspx

3.2.2 All Prestressed Concrete Box Shaped Beams shall be manufactured in accordance with the attached West Virginia Department of Transportation, Division of Highways Standard Bridge Plan Sheets dates 02/15 for State Project No. S306-

43-6.12 as follows:

Item Description Standard Sheet No. Revision Date

17” Box Beam BR-B17A & BR-B17B 02/15

Beam Details BR-B100, BR-B101, BR-B102A, BR-B102B, & BR-B104 02/15

Post-Tensioning

Details BR-B103 02/15

A copy of the Standard Bridge Plan Sheets dates 02/15 for State Project No. S306-

43-6.12 is either included on the last page of this Request For Quote or attached hereto as Exhibit B.

3.2.3 Alternates to the above Division of Highways standards will be permitted if approved by the District Two Bridge Engineer. Alternate designs must be submitted for approval based on the Design Data Charts provided as a part of this requisition and must be approved prior to award of this requisition purchase order.

In addition to the design criteria contained on the Division of Highways Standard

Bridge Plan Sheets referenced above, all alternate designs must be based on the following criteria:

3.2.3.1 Two lane bridge with a deck width of 21’ – 4 1/2” out to out width including the ¾” spacing between each beam and 21’ – 1 1/2” rail to rail width including the ¾” spacing between each beam.

3.2.3.2 Guardrail superimposed dead load of 50 pounds per linear foot assumed to be applied equally to all beams.

3.2.3.3 Future wearing surface superimposed dead load of 50 pounds per square foot applied equally to all beams.

3.2.3.4 HL-93 Live Load in accordance with the AASHTO Load and

Resistance Factor Design (LRFD) Bridge Design Specifications.

3.2.4 The terms “Contractor” and “Vendor” used in the above specifications or this requisition are interchangeable. Contractor shall mean Vendor and Vendor shall mean Contractor.

3.2.5 Cracks developing in a beam may be cause for rejection of the beam. Cracks that are not detrimental to the structural integrity of the beam, as determined by the

Division of Highways, may be accepted under the following conditions:

3.2.5.1 Cracks of 0.004 inch or less shall be treated with a coat of a

Division of Highways approved concrete sealer.

3.2.5.2 Cracks of more than 0.004 inch shall be treated with a second coat of a Division of Highways approved concrete sealer, or epoxy injected.

All concrete sealer and epoxy injection required for acceptance shall be performed at no additional cost to the Division of Highways.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by giving the price per each unit in the Unit Price Box, total of all units combined in the Extended

Amount Box, and the total of all Extended Amount Prices combined in the

Grand Total Box. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing

Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

5.1.1 The vendor must request partial payment and furnish an official invoice for the manufactured and approved beams.

5.1.2 The partial payment invoice shall be accompanied by a surety bond equal to the invoiced amount guaranteeing delivery of all items specified on the

Requisition Purchase Order.

5.1.3 The vendor shall furnish a statement of approved beam condition and exact storage locations.

5.1.4 The vendor shall furnish a legal right-of-entry onto the storage site to

Division of Highways’ employees and/or agents for the purpose of inspecting, sampling, testing and removing any or all Beams.

5.1.5 The vendor shall certify that the stored beams are suitably marked and

Identified as property of the Division of Highways and will not be used for any purpose not designed by the Division.

5.2 Vendor Invoice: Vendor invoices must be submitted in original and one copy and copy and contain the following:

5.2.1 Division of Highways Requisition Purchase Order number.

5.2.2 Total quantity and unit price with the total cost of each Item.

NOTE: Under no circumstances will the West Virginia Division of Highways, accept or

Pay for quantities of material in excess of the quantity stated on the Requisition Purchase

Order.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 60 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to the job site on CR 43 – Bowen Creek Bridge, Cabell County WV. A copy of the location map is either included on the last page of this RFQ or attached hereto as Exhibit C.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses.

If the original packaging cannot be utilized for the return, Vendor will supply the

Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition.

Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.