Prequalification of Vendors for DCSS

The West Virginia Department of Administration Purchasing Division, specifically for the Veterans Nursing Facility located in Clarksburg, is conducting a Centralized Request for Quote (CRFQ) to establish a multiple-award prequalified vendor pool for Direct Care Staffing Services. The procurement targets vendors capable of providing nursing personnel including Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Healthcare Service Workers (HSWs). Vendors must demonstrate at least 12 months of experience operating a Direct Care Staffing organization and be available 24/7 to support long-term care facility staffing needs. Key qualifications include comprehensive staff documentation requirements, such as background checks through WV Cares, twelve-panel drug screenings, and current CPR certifications. The solicitation, issued on October 22, 2025, will close on November 6, 2025, at 1:30 PM EST, with vendor technical questions due by 10:00 AM EST on October 28, 2025. The initial contract term will be one year, with potential renewals for up to two additional years, utilizing a delegated prequalification bidding process where quotes will be requested from prequalified vendors based on specific staffing needs.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors will be responsible for all travel costs, and payments will be processed weekly in arrears based on submitted timesheets. No single contract release is permitted to exceed $1,000,000, and vendor selection will be based on the lowest overall total cost when specific staffing requirements arise. The solicitation is specific to Hampshire County and the WV Veterans Nursing Facility, located at 1 Freedoms Way in Clarksburg, West Virginia. While no incumbent vendors are mentioned, the procurement creates a flexible vendor pool that allows the facility to efficiently secure nursing staff as needed. The central master agreement is designed to provide the Division of Veterans Affairs with a responsive and qualified pool of staffing service providers, enabling them to quickly address personnel needs in their long-term care facility.