PREA Auditor Services at Texas Juvenile Justice Department

The Texas Juvenile Justice Department (TJJD) has issued a Request for Proposal (RFP #644-25-092024) seeking DOJ Certified Prison Rape Elimination Act (PREA) Auditors to conduct comprehensive audits at eight statewide facilities, including five secure juvenile correctional institutions and three halfway houses located across multiple Texas counties such as Burleson, Cameron, and Hidalgo. The required services involve conducting full PREA audits, which include pre-audit preparation, on-site facility inspections, and post-audit reporting at facilities like Gainesville State Juvenile Correctional Facility, Mart State Juvenile Correctional Facility, and Ron Jackson State Juvenile Correctional Facility. Respondents must have a minimum of five years' experience auditing PREA standards and maintain current DOJ PREA Auditor certification, with a requirement to carry $1,000,000 in liability insurance coverage. The proposal evaluation will be conducted on a 100-point scale, with 30 points allocated for company organization/qualifications, 30 points for work plan, 20 points for personnel qualifications, and 20 points for pricing. Key dates include a question submission deadline of February 11, 2025, and a proposal due date of February 20, 2025 at 3:00 PM CT, with the contract term running from March 15, 2025, through March 14, 2028, and an option for one two-year renewal.

While no specific set-aside designations are explicitly mentioned, the RFP indicates that Texas-based companies will receive priority consideration over out-of-state vendors. Vendors are not required to bid on all facilities and can select audit locations based on their capacity. The payment structure is designed as a two-phase approach, with 50% of payment due upon submission of the interim audit report and the remaining 50% paid after final audit report acceptance. Although no total contract value is specified, vendors must submit fixed unit prices per facility audit, which should include all associated costs such as transportation, meals, and lodging. Travel expenses will be evaluated against GSA per diem rates, with TJJD reserving the right to reimburse at standard rates if proposed expenses are deemed unreasonable. The contract remains contingent upon continued availability of state funding, and the final award may depend on factors such as the comprehensiveness of the proposed work plan, the qualifications of personnel, and competitive pricing. Respondents must submit their proposals in the specified Excel format, with non-Excel submissions considered non-responsive.