Pre-qualification for bookbinding, collating and folding

Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Pre-Qualification for bookbinding, collating, and folding services to establish a pre-qualified vendor list for a sixty-month term contract. The procurement seeks vendors capable of providing finishing and binding operations including saddle stitching, perfect binding, various folding methods, collating, punch binding, shrink wrapping, wafer tabbing, and plastic laminating on flat printed press sheets up to 19" x 25" in size. Qualified vendors must submit three references demonstrating similar services within the past three years, provide detailed equipment lists with specifications, and comply with all State of Florida and Palm Beach County legal requirements, including criminal history record checks where applicable. The County will award individual projects on an as-needed basis to the lowest responsive bidder, with pricing quotes required on County-provided response forms and pricing to remain firm for ten days from submission. All quoted pricing must include insurance, transportation, delivery charges, fuel, and incidental expenses with no additional compensation permitted beyond the quoted amount. Work must be delivered within five calendar days of notification. The original response deadline was September 19, 2014 at 4:00 p.m., with submissions directed to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415.

Small Business Enterprise (SBE) preferences apply under this procurement, allowing certified small businesses within ten percent of the lowest bid to receive award consideration. Individual project values shall not exceed $49,999, with projects equal to or exceeding $50,000 subject to formal competitive sealed bid processes instead. The overall estimated funding for the entire sixty-month contract period is $5,000, though the County reserves the right to increase or decrease this amount based on actual service requirements and needs. No formal bid opening or award date was initially specified, as pre-qualified vendors will receive project quotes on an as-needed basis with awards made individually to the lowest responsive bidder. The contract term is sixty months with potential for re-qualification or termination at the County's discretion based on performance and continued business requirements.