Pre-qual for lumber & firewood

Palm Beach County Board of County Commissioners Purchasing Department has issued Request for Pre-Qualification (RPQ #23-058/JM) to establish a pre-qualified vendor list for the supply of lumber and firewood on a sixty-month term contract basis. The procurement seeks vendors capable of supplying various lumber types including plywood, dimensional lumber, pressure-treated lumber, studs, softwood, hardwood, firewood, panels, shiplap, shims, stakes, lattice, and deck boards, with all materials required to be visibly marked showing treatment type and certified by the manufacturer. Prospective vendors must demonstrate a minimum of three consecutive years of experience selling lumber and firewood and provide three references from similar work completed within the past three years. All vendor pricing must be submitted on the County's Response Form as firm, fixed prices for new merchandise free from defect, with all shipping, handling, delivery charges, and surcharges included in quoted prices on an F.O.B. destination basis. Individual projects solicited under this pre-qualification shall not exceed $99,999, with projects equaling or exceeding $100,000 subject to formal competitive sealed bid processes. Vendors must maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The initial submission deadline was March 30, 2023, at 4:00 p.m., though new vendors may submit pre-qualification responses at any time after the initial deadline for evaluation and addition to the pre-qualified list.

The procurement is subject to Palm Beach County's Equal Business Opportunity (EBO) Ordinance with Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals evaluated on a project-by-project basis, and vendors certified as small businesses within 10 percent of the lowest responsive and responsible bid may receive preference. Additionally, a 5 percent local preference may be applied to vendors with permanent places of business in Palm Beach County or the Glades. All vendors are required to register in the County's Vendor Self Service (VSS) system and comply with federal, state, and local laws, the County's Commercial Non-Discrimination Policy, criminal history records check requirements, and public records access provisions. The anticipated contract value is $725,000 over the sixty-month contract period, with the contract term extending until estimated funding is expended. No incumbent vendors or current contractors were identified in the available documentation. The opportunity remains open for vendor submissions through the stated due date of October 16, 2028.