Pre-Advertisement Notice for AAC Operations, Maintenance & Janitorial Services

The City of Atlanta's Department of Aviation is conducting a multi-step sealed bid procurement process for Operations, Maintenance, and Janitorial Services at the Aviation Administration Center (AAC), a newly constructed multi-facility complex at Hartsfield-Jackson Atlanta International Airport expected to become operational in Fall 2026. The procurement encompasses comprehensive facility management services for a four-level administrative office building (180,781 square feet), a multi-level parking deck (150,328 square feet with 435 parking spaces), two pedestrian bridges, and associated grounds. The selected vendor must deliver 24/7 operations and maintenance services including preventive and corrective maintenance for all facility systems (HVAC, electrical, plumbing, fire/life safety, vertical transportation, roofing, and security), janitorial services with continuous daytime presence (6 AM to 6 PM weekdays) and overnight deep cleaning, and landscaping maintenance including bi-weekly mowing during growing season, monthly bed maintenance, and seasonal treatments. Key requirements include establishing a comprehensive Facility Management Program, integrating with the City's Cityworks CMMS platform, coordinating with multiple DOA departments, and maintaining defined response times ranging from 15 minutes for Priority 1 emergencies to 24 hours for Priority 4 routine items. The on-boarding phase must commence 90 days prior to substantial completion, including building commissioning and training activities. The procurement includes a prequalification phase followed by an Invitation for Bid, with a Pre-Solicitation Conference to be noticed separately. The pre-advertisement notice was posted on February 20, 2026, with a March 20, 2026 deadline for initial responses.

The procurement documentation does not specify designated set-asides for disadvantaged enterprises or restrictions limiting eligible respondent types based on the information provided. The City of Atlanta will provide a not-to-exceed annual allowance of $1,000,000 for janitorial supplies and consumables, with all purchases requiring advance DOA approval, though the total contract value is not explicitly stated in the available materials. Vendors must maintain current insurance, manage all subcontractors with DOA approval, and comply with City of Atlanta procurement policies and the Department of Aviation's operational standards. Financial penalties apply for non-compliance, including $2,500 for Priority 1 emergency response delays, $1,000 per missed preventive maintenance task, and $500–$1,500 for various custodial, landscape, and safety violations. The selected vendor will be required to integrate with the City's existing Cityworks CMMS platform and coordinate with multiple DOA departments throughout the contract term, indicating that familiarity with this technology platform and aviation facility management experience would be advantageous qualifications.