Ppcc DQ 16-779 CON 1573 & CON 1574

Pikes Peak Community College (PPCC) issued a Documented Quote solicitation (DQ 16-779) for two art classroom HVAC renovation projects designated as CON 1573 and CON 1574, located at the Centennial Campus and Downtown Studio Campus in Colorado Springs. The procurement requires contractors to furnish all labor, materials, equipment, and supplies for comprehensive HVAC work including demolition of existing fume hoods and installation of new evaporative cooled, gas-fired makeup units, kiln room exhaust hoods, exhaust fans, ductwork, air devices, natural gas piping, domestic water piping, drain piping, control wiring, electrical modifications, duct enclosures, and associated patch and paint work. Quote responses were due October 15, 2015, at 10:00 a.m., with a mandatory site walk-through scheduled for October 2, 2015, at 10:00 a.m. at the Centennial Campus. The anticipated project start date was October 19, 2015, with substantial completion required within 90 calendar days from the Notice to Proceed and final completion within 14 calendar days thereafter. PPCC reserved the right to award each project to separate vendors or both to a single vendor. Pricing must be provided on an FOB Destination basis with all shipping, handling, and delivery charges included and no additional charges permitted, and quotes must remain firm for 90 days. Contractors must submit bids on required state forms accompanied by a 5% bid bond, with performance and labor and material payment bonds required for projects exceeding $100,000. All bids must include W-9 forms, certificates of insurance, permits, and proof of licensure in Colorado Springs and El Paso County, and bidders must be registered on Colorado's CORE system to be considered responsive. A one-year minimum warranty on labor and materials is required, and payment will be made 45 days after service receipt and acceptance.

Service-Disabled Veteran-Owned Small Business (SDVOSB) bidders who are certified receive a 5% bid deduction as an incentive to encourage participation from this designated group. PPCC has applied environmental preferences for low-VOC products and recycled content packaging throughout the procurement. Colorado labor must comprise at least 80% of the work on projects exceeding $500,000. The solicitation documents, including detailed technical specifications, design clarifications, and Addendum #1 containing maps, drawings, and supporting documentation, were made available through PPCC's upload portal to guide bidders in preparing accurate proposals that comply with specific engineering and operational requirements, including restrictions on exhaust fan repositioning and requirements for ductwork placement to avoid conflicts with existing mechanical systems. No incumbent vendors or current contractors were identified in the available documentation. The budget or estimated contract value was not explicitly stated in the solicitation materials provided.