Portable Toilets and Handwashing Stations - Rental, Delivery, and Service

Pinellas County, Florida is requesting quotes for portable toilets and handwashing stations rental, delivery, and service to support routine county operations and emergency response, with proposals due October 6, 2026 at 3:00 p.m. via OpenGov. Pinellas County Certified Small Business Enterprises submitting within the first five business days receive preference; those submitting after receive a 5% price preference.

The scope encompasses supplying, delivering, installing, maintaining, servicing, relocating, and removing standard portable toilets, ADA-compliant units, deluxe units, and handwashing stations, all arriving clean, fully operational, and stocked with toilet paper, soap, paper towels, and hand sanitizer. For emergency response, vendors must provide 24/7 availability with four-hour response times, hurricane prestaging support, storm-damage unit replacement, and ADA-compliant placement and securing. The County may also request restroom trailers, shower trailers, laundry trailers, and sleeper trailers, each fully operational with alternate power and ongoing fuel support. All cleaning, servicing, repairs, fuel, generator support, and unit movement are included in rental and emergency setup fees. Vendors must comply with EPA disinfectant requirements.

Pricing must be quoted firm and fixed on a per-unit basis, delivered Free on Board to Pinellas County with prepaid transportation. Unit prices remain firm for the contract duration; vendors may request adjustments beginning 12 months after award using the U.S. Bureau of Labor Statistics Consumer Price Index or Producer Price Index, with requests submitted 90 to 120 days before each contract anniversary and not exceeding the relevant index change. The initial contract term is 36 months with two optional 12-month extensions, subject to County Administrator approval and unchanged prices, terms, and conditions.

Vendors must carry Workers' Compensation ($500,000 per-employee limits), Commercial General Liability ($1,000,000 per-occurrence), Business Automobile Liability ($1,000,000 per-accident), and Pollution/Environmental Legal Liability ($1,000,000 per-claim). All contractors must be registered with the Florida Division of Corporations and comply with federal, state, and local requirements, including FEMA grant provisions if applicable (equal employment opportunity, Davis-Bacon prevailing wage for construction over $2,000, Contract Work Hours and Safety Standards Act for contracts over $100,000, debarment verification through SAM, and domestic preference for U.S.-manufactured products). Site visits may be arranged with procurement officer Michael Calhoun at (727) 464-4123.