Portable Toilet Unit(s) Rental and Handwash Stations

The City of St. Petersburg, Florida, is seeking qualified vendors through an Invitation for Bid (IFB-25-312) to provide portable toilet units and handwashing stations for scheduled events and emergency situations within Pinellas County. The procurement aims to secure approximately 400 portable toilet units annually, comprising 350 standard units and 50 ADA-compliant units, for events such as Holiday Parades and 4th of July celebrations. Vendors must meet minimum qualifications, including being in business for at least one year, demonstrating financial stability, and having the capability to provide necessary equipment. The contract will have an initial three-year term with a potential two-year renewal period. Key deliverables include providing 24-hour emergency services, a dedicated account manager, and the ability to deliver up to 45 portable units (40 standard, 5 ADA) within 12 hours of emergency notification. Bids are due on October 21, 2025, at 3:00 pm, with questions to be submitted by October 9, 2025. The city will award the contract to the lowest responsible and responsive bidder based on a comprehensive evaluation of pricing, qualifications, and service capabilities.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential price escalations tied to the U.S. Bureau of Labor Statistics Producer Price Index, not to exceed the most recent twelve-month increase. The estimated annual spend is approximately $30,000, with the potential for the winning vendor to extend contract pricing to other public agencies. Vendors are required to self-perform 100% of the work and comply with various city policies, including environmentally preferable purchasing, health considerations, and non-discrimination requirements. The city mandates comprehensive insurance requirements, including commercial general liability, automobile liability, workers' compensation, and pollution liability coverage. Vendors must maintain detailed financial records and comply with Florida public records laws. The contract includes provisions for termination with 30 days' notice and potential removal from the bidder's list for up to three years in cases of consistent non-performance.