Portable Restroom Buildings & Associated Services

Douglas County Government is soliciting bids through Invitation for Bid (IFB) #024-25 for Portable Restroom Buildings and Associated Services across multiple county departments and facilities. The procurement covers portable restroom units and services for approximately 100 locations, including Parks & Trails, Rueter-Hess Reservoir, Open Space, Fairgrounds, Sheriff's Office, and Public Works sites. The county seeks a single vendor to provide NEW or NEAR-NEW portable restroom buildings with specific requirements such as locked toilet paper dispensers, hand sanitizer, and proper maintenance. Service frequencies will range from 1x to 7x weekly with seasonal variations, and units must include both standard and ADA-compliant options. The initial contract term is set for three years, from January 1, 2026 to December 31, 2028, with options to renew for two additional one-year periods. Bids are due by October 29, 2025, and the county will evaluate responses based on pricing, unit quality, service capabilities, and compliance with specified requirements. Bidders must provide comprehensive pricing for standard and ADA units, including additional service costs and short-term rental rates.

The procurement appears to be open to all qualified vendors without specific set-aside designations or enterprise restrictions. The contract will be structured as a Blanket Purchase Agreement, which authorizes but does not obligate the county to purchase a specific quantity of services. Pricing will remain firm for the initial three-year term, with potential renegotiation for subsequent renewal periods. Contractors must provide comprehensive insurance coverage, including Commercial General Liability (minimum $1,000,000 per occurrence), Automobile Liability, Workers' Compensation, and Professional Liability insurance. While specific budget ranges are not explicitly stated, the contract suggests significant potential revenue given the breadth of locations and service frequencies. Payment will be made based on invoices submitted and approved by an Authorized Representative, with the county reserving the right to request additional documentation. The contract's continuation is contingent upon annual funding appropriation and the county's satisfaction with service performance.