Pop-Up Security System Preventative Maintenance and Repairs

The New York State Division of Military and Naval Affairs is requesting bids on pop-up security system preventative maintenance and repair services at Camp Smith Training Site and Stewart Air National Guard Base under IFB 26-05, with bids due October 23, 2026 at 3:00 PM EST and mandatory pre-bid site visits on September 30, 2026 at both locations. A 6.00% Service-Disabled Veteran-Owned Business goal and a 30.00% combined Minority and Women Business Enterprise goal apply. The incumbent is Global Grab Service-Disabled Veteran-Owned Business, which held an identical or substantially similar contract within the past five years.

The scope covers quarterly and annual preventative maintenance on wedge barriers (RSSI-2000), traffic control drop arms, tire shredder barriers, and overspeed and directional detection systems across both sites. Camp Smith Training Site requires maintenance on two wedge barriers, four drop arms, one traffic sensor system, and associated control systems; Stewart Air National Guard Base requires maintenance on four wedge barriers and one tire shredder barrier. A contractor certified for the operation and maintenance of RSSI vehicle barriers is mandatory. No subcontracting is permitted.

Bidders must submit pricing for preventative maintenance (labor, parts/materials, equipment, and overhead/profit) and repair services on a time-and-materials basis with specified labor hour allowances for straight time, overtime, and emergency/holiday rates, plus a $75,000 repair parts allowance. The bid price must remain fixed for one year, with potential annual adjustments not to exceed three percent based on the Consumer Price Index for All Urban Consumers. The contract runs five years from December 1, 2026 through November 30, 2031, subject to New York State Comptroller approval. Work is performed at both Orange County and Westchester County locations. Bidders must comply with New York prevailing wage requirements and maintain specified insurance coverage: Commercial General Liability ($1 million per occurrence, $2 million general aggregate), Business Automobile Liability ($1 million per accident), and Workers' Compensation and Disability Benefits insurance. Pre-bid site visit registration is required by September 28, 2026.