KATHY HOCHUL

Governor

RAYMOND F. SHIELDS, JR.

Major General, The Adjutant General

330 Old Niskayuna Rd, Latham, New York 12110 | www.dmna.ny.gov | 518-786-4502

ADDENDUM #1

Invitation for Bid IFB 26-05

Title: 26-05 Pop-Up Security System Preventative Maintenance and Repairs Date: 10/14/2026 Bid Due: 10/23/2026 @ 3:00pm Designated Contact: David Torncello Email: david.r.torncello.nfg@army.mil Subject: Responses to IFB 26-05 bidder questions and updated bid forms

Provided responses to the questions received from prospective bidders regarding IFB 26-05 as follows:

Q: Can the annual maintenance be completed during one of the quarterly visits, or is a separate annual visit required?

Camp Smith: It can be completed on the same visit we just need to know that is their intention prior to arrival.

Stewart ANGB: Yes, the annual can be scheduled with the quarterly when it overlaps.

Q: Both RSSI barriers at Camp Smith were inoperable during the site visit, and the RoadShark at Stewart appeared to require repair. Can you confirm these existing issues would be handled separately under the repair/T&M portion of the contract rather than the PM pricing?

Camp Smith: The existing repairs are being completed on a separate PO for our barrier.

Stewart ANGB: Yes, we confirm that the repair to the RoadShark Tiger Teeth at Stewart will be handled separately.

Q: Are there required response times for routine, overtime, or emergency/holiday repair calls, and are there set hours for scheduled PM work?

Camp Smith: All required response times were in the contract. Hours of operation for the site are 0700-1600

Stewart ANGB: Emergencies, within 24 hours and routine within 5 business days. Set hours for PM scheduled work: 0700-1530, M-F

KATHY HOCHUL

Governor

RAYMOND F. SHIELDS, JR.

Major General, The Adjutant General

330 Old Niskayuna Rd, Latham, New York 12110 | www.dmna.ny.gov | 518-786-4502

Q: The IFB references a fixed material markup, while the bid form includes a $75,000 repair-parts allowance. How should bidders account for the parts markup within that allowance?

A: New bid forms for both locations have been provided with this Addendum.

Q: For the Camp Smith ODDS maintenance, will the site provide traffic control, or should the contractor include traffic-control personnel/equipment in pricing?

Camp Smith: Traffic control can be completed by DPW staff, we just need to know ahead of time.

If submitting a bid proposal, this Addendum #1 for IFB 26-05 should contain a signature, be dated, attached to, and made a part of your bid proposal.

Company Name:

Address (Include city, state, zip):

Bidders Name (please print):

Title:

Signature:

Date:

Attachment 2a - Bid Form Camp Smith Training Site

11 Bear Mountain Rd.

Cortland Manor, NY 10567

Please make sure all entries are neat and legible. The Total Cost is to include the cost of furnishing all said services, travel time, mileage, equipment, parts/materials, labor, and all other ancillary costs associated in completing the work as outlined in the Scope of Work. DMNA reserves the right to request a detailed cost proposal breakdown from the apparent low bidder. This could include estimated amount of labor hours, job titles and hourly rates, parts/material itemized breakdown and markup percentage, etc. Failure to provide this information to DMNA within 5 business days of request may result in disqualification for being non-responsive.

Any alterations to the cost proposal form could result in your bid being disqualified.

SECTION 1 – PREVENTATIVE MAINTENANCE

Labor (A) $

Preventative Maintenance Parts/Material (B) $

Equipment Costs (C) $

Overhead/Profit (to include travel costs) (D) $

Total Preventative Maintenance (A+B+C+D) $

SECTION 2 – REPAIRS (TIME AND MATERIALS)

Labor Allowance

Straight Time Rate $_________/hr x 100 hrs =

Overtime Rate $_________/hr x 20 hrs =

Emergency/Holiday Rate $_________/hr x 10 hrs =

Total Labor Allowance (E) $

Repair Parts Cost Allowance (F) $ 75,000.00

Percentage Markup on parts ___% x $75,000 (G) $

Equipment Costs (H) $

Overhead/Profit (to include travel costs) (I) $

Total Repair Allowance (E+F+G+H+I) $

TOTAL BID = Total Preventative Maintenance + Total Repair Allowance

Note: All bids must be valid for at least 120 days.

Bidder Certification

By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of DMNA’s requirements, and agrees to fulfil this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name: Federal ID No.:

Doing Business As: SFS ID No.:

NYS Small Business1 NYS Certified Minority- Owned Business

NYS Certified Women- Owned Business

NYS Service-Disabled Veteran Owned Business # Employees

Address:

City

State

Zip Code

Name of Official: Title:

Email Telephone:

Signature Date

1 A “New York State Small Business” is defined as a company that is a resident to New York State, independently owned and operated, with 100 or fewer employees, and not dominant in its field. There is no certification process to be considered a New York State Small Business.

Bidder Certification Signature MUST be completed in ink.

Attachment 2b - Bid Form Stewart Air National Guard Base

1 Maguire Way Newburgh, NY 12550

Please make sure all entries are neat and legible. The Total Cost is to include the cost of furnishing all said services, travel time, mileage, equipment, parts/materials, labor, and all other ancillary costs associated in completing the work as outlined in the Scope of Work. DMNA reserves the right to request a detailed cost proposal breakdown from the apparent low bidder. This could include estimated amount of labor hours, job titles and hourly rates, parts/material itemized breakdown and markup percentage, etc. Failure to provide this information to DMNA within 5 business days of request may result in disqualification for being non-responsive.

Any alterations to the cost proposal form could result in your bid being disqualified.

SECTION 1 – PREVENTATIVE MAINTENANCE

Labor (A) $

Preventative Maintenance Parts/Material (B) $

Equipment Costs (C) $

Overhead/Profit (to include travel costs) (D) $

Total Preventative Maintenance (A+B+C+D) $

SECTION 2 – REPAIRS (TIME AND MATERIALS)

Labor Allowance

Straight Time Rate $_________/hr x 100 hrs =

Overtime Rate $_________/hr x 20 hrs =

Emergency/Holiday Rate $_________/hr x 10 hrs =

Total Labor Allowance (E) $

Repair Parts Cost Allowance (F) $ 75,000.00

Percentage Markup on parts ___% x $75,000 (G) $

Equipment Costs (H) $

Overhead/Profit (to include travel costs) (I) $

Total Repair Allowance (E+F+G+H+I) $

TOTAL BID = Total Preventative Maintenance + Total Repair Allowance

Note: All bids must be valid for at least 120 days.

Bidder Certification

By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of DMNA’s requirements, and agrees to fulfil this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name: Federal ID No.:

Doing Business As: SFS ID No.:

NYS Small Business1 NYS Certified Minority- Owned Business

NYS Certified Women- Owned Business

NYS Service-Disabled Veteran Owned Business # Employees

Address:

City

State

Zip Code

Name of Official: Title:

Email Telephone:

Signature Date

1 A “New York State Small Business” is defined as a company that is a resident to New York State, independently owned and operated, with 100 or fewer employees, and not dominant in its field. There is no certification process to be considered a New York State Small Business.

Bidder Certification Signature MUST be completed in ink.