Police Outside Duty Competitive Contract

Pennsauken Township, New Jersey is requesting proposals for management and administration of the Police Department's Off-Duty Detail program, with proposals due by 10:30 a.m. on August 12, 2026 via the Township's eProcurement Portal. The contract term is five years with an optional extension of two one-year terms or one two-year term at the Township's discretion; the initial award period is a minimum of three years.

The scope requires the contractor to handle all aspects of the off-duty police detail program for patrol officers, sergeants, and lieutenants performing extra duty work for private or public entities. Responsibilities include processing service requests, scheduling personnel, invoicing clients, and collecting payments. The contractor must develop and maintain a secure online platform and telephone assistance center at its own cost to facilitate officer scheduling, detail assignments, and payment processing. The contractor shall provide detailed officer payment instructions to the finance department twice monthly and deliver weekly reports to the Township by each Sunday following work completion. The contractor is responsible for maintaining all records related to assignments, billing, and contracts and ensuring compliance with Township policies prohibiting officers from engaging in specific types of employment, including serving alcoholic beverages, working as bouncers, or performing services for insurance or collection agencies.

Pricing shall be structured as a percentage-based administrative fee added to each detail hour worked, with all out-of-pocket expenses on an all-inclusive basis. Based on 2025 data, the program encompassed 7,904 regular and emergency road job hours and 622 school and municipal road job hours at $90.00 per hour for most categories. Evaluation criteria are weighted as Technical Criteria (10%), Management Criteria (55%), and Cost Criteria (35%). New Jersey affirmative action regulations, non-collusion affidavits, and pay-to-play compliance requirements apply. Contractors must provide proof of New Jersey business registration and furnish certificates of insurance naming the Township as additionally insured.