Police_Outside_Duty_Competitive_Contract.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pennsauken

RFP No.2026-RFP-08

POLICE OUTSIDE DUTY COMPETITIVE CONTRACT

RELEASE DATE: July 14, 2026

RESPONSE DEADLINE: August 12, 2026, 10:30 am

Please refer to the project timeline in this document for all important deadlines.

#2026-RFP-08

Title: Police Outside Duty Competitive Contract

Table Of Contents

1. NOTICE TO PROPOSERS

2. REQUEST FOR PROPOSALS

3. DESCRIPTION OF SERVICE

4. TERMS OF CONTRACT

5. METHOD OF AWARD

6. TRUTH IN CONTRACTING

7. ADDENDA

8. ASSIGNMENT OF CONTRACT

9. INSURANCE

10. MANDATORY AFFIRMATIVE ACTION LANGUAGE

11. NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS

12. STOCKHOLDERS DISCLOSURE

13. PURCHASE ORDER REQUIREMENTS

14. Americans with Disabilities Act of 1990

15. DISCLOSURE OF CONTRIBUTIONS

16. PRICING PROPOSAL

17. EVALUATION CRITERA

18. VENDOR QUESTIONNAIRE

19. ATTACHMENTS

Attachments:

A - Pennsauken Police Outside Duty Competitive Contract Specifications

NOTICE TO PROPOSERS

1. PROPOSALS: Sealed proposals for the following: Police Outside Duty Competitive Contract for the

Township of Pennsauken will be received at 10:30 am on Wednesday, August 12, 2026 at which time proposals will be opened via the OpenGov Procurement Portal. Proposals will not be accepted after the specified time. All proposals shall be submitted through the https://procurement.opengov.com/portal/pennsauken. Proposals will be publicly posted on the OpenGov eProcurement portal.

The Township Committee and its Solicitor will be the sole discretionary body for consideration or rejection of the proposals.

2. SPECIFICATIONS: Specifications and the RFP for “Police Outside Duty Competitive Contract” can be downloaded from https://procurement.opengov.com/portal/pennsauken.

3. AFFIRMATIVE ACTION REGULATIONS: Proposers are required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq.

Bob Dolan

QPA

Township of Pennsauken

REQUEST FOR PROPOSALS

The Pennsauken Township, NJ , is soliciting proposals for Police Outside Duty Competitive Contract. Proposals are to be submitted via the Township's eProcurement Portal via https://procurement.opengov.com/portal/pennsauken PRIOR TO 10:30 am on Wednesday, August 12, 2026.

Late proposals will not be accepted.

Project work includes

The Township seeks the management and administration of the Police Department’s Off-Duty Detail on their behalf (commonly referred to as “Extra Duty”). In accordance with Township Code all patrol officers, sergeants and Lieutenants ("Pennsauken police officers") employed by the Township of Pennsauken Police Department may be permitted to perform extra duty details for police-related matters for private or public entities subject to the terms and conditions of the Township Code and departmental policy.

The successful bidder shall be responsible for the administration of all off- duty police details including requests for service, scheduling work, invoicing and collection of payments.

DESCRIPTION OF SERVICE

Description

The Township seeks the management and administration of the Police Department’s Off-Duty Detail on their behalf (commonly referred to as “Extra Duty”). In accordance with Township Code all patrol officers, sergeants and Lieutenants ("Pennsauken police officers") employed by the Township of Pennsauken Police Department may be permitted to perform extra duty details for police-related matters for private or public entities subject to the terms and conditions of the Township Code and departmental policy.

The successful bidder shall be responsible for the administration of all off- duty police details including requests for service, scheduling work, invoicing and collection of payments.

TERMS OF CONTRACT

The term of this contract shall be 5 years.

If, through any cause, the successful contractor shall fail in a timely and proper manner obligations under this contract or if the contractor shall violate any of the requirements of this contract, the Township of Pennsauken shall thereupon have the right to terminate this contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the Township of

Pennsauken of any obligation for balances to the contractor of any sum or sums set forth in the contract.

Notwithstanding the above, the contractor shall not be relieved of liability to the Township of Pennsauken for damages sustained by the Township of Pennsauken by virtue of any breach of the contract by the contractor and the Township of Pennsauken may withhold any payments to the contractor for the purpose of set aside until such time as the exact amount of the damage due to the Township of Pennsauken from contractor is determined.

The contractor agrees to indemnify and hold the Township of Pennsauken harmless from any liability to subcontractors/suppliers for payment for work performed or goods supplied arising out of the lawful termination of the contract by the Township of Pennsauken under this provision.

In case of default by the successful contractor, they may procure the articles or services from other sources and hold the successful contractor responsible for any excess cost occasioned thereby.

Continuation of the terms of this contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of the unavailability of such funds, the Township of Pennsauken reserves the right to cancel this contract.

METHOD OF AWARD

Methodolgy

The methodology for awarding this competitive contract shall be based on an evaluation and ranking including a weighting of criteria. Proposals will be evaluated and ranked by the Qualified Purchasing Agent, using the predetermined section evaluation weighting. A report will be issued with a recommendation which shall be made public at least 48 hours prior to the Governing Body awarding or rejecting the proposal.

The initial term award of the contract will be a minimum of three (3) years. There will be an optional extension period of two (2) one (1) year terms or one (1) two (2) year term at the option of the Township of Pennsauken, and agreement of the Bidder.

All prices and amounts must be written in ink or preferably typewritten. Any changes, white-outs, strike-outs, etc. on the proposal page must be initialed in ink by the person responsible for signing the proposal.

TRUTH IN CONTRACTING

Truth in Contracting Laws:

1. NJSA 2C:21-34, et seq. governs false claims and representations by the bidder. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make material misrepresentations. The statutes state the following penalties for these crimes at:

A. Under $2,500, 18 months in prison and a $10,000 fine;

B. Between $2,500 and $25,000, 3 to 5 years in prison and a $15,000 fine;

C. Over $25,000, 5 to 10 years in prison and a $150,000 fine.

2. NJSA 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public servant for an official act performed or to be performed by a public servant, which is a violation of official duty.

3. NJSA 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.

4. Bidder should consult the statutes or legal counsel for further information.

ADDENDA

Interpretation and Addenda

1. The contractor understands and agrees that its proposal is submitted on the basis of the specifications prepared by the TOWNSHIP OF PENNSAUKEN. The contractor accepts the obligation to become familiar with these specifications.

2. Contractors are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by them should be promptly reported in writing to the appropriate official. In the event the bidder fails to notify the TOWNSHIP OF

PENNSAUKEN of such ambiguities, errors or omissions, the bidder shall be bound by the proposal.

3. No oral interpretation of the meaning of the specifications will be made to any contractor. Every request for an interpretation shall be in writing, addressed to the TOWNSHIP OF PENNSAUKEN'S representative stipulated in the proposal. In order to be given consideration; written requests for interpretation must be received at least ten (10) days prior to the date fixed for the opening of proposals.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective contractors, in accordance with

N.J.S.A. 40A: 11-23. The TOWNSHIP OF PENNSAUKEN'S interpretations or corrections thereof shall be final.

4. Indemnification: Successful contractor will indemnify and hold harmless the TOWNSHIP OF

PENNSAUKEN from all claims, suits or actions and damages or costs of every name and description to which the TOWNSHIP OF PENNSAUKEN may be subjected or put by reason of bodily injury to the person or property of another, or the property of the TOWNSHIP OF PENNSAUKEN resulting from negligent acts or omission on the part of the bidder, the contractor's agents, servants or subcontractors in the delivery of materials and supplies, or in the performance of the work under this agreement.

ASSIGNMENT OF CONTRACT

The successful contractor shall not assign, transfer, convey, sublet or otherwise dispose of the contract or any part thereof to anyone without the written consent of the Township of Pennsauken.

INSURANCE

Applicable insurance certificates must be furnished by the successful bidder with the contract naming the

Township of Pennsauken as additionally insured and certificate holder, upon request, and/or as more particularly set forth herein on the attached Certificate of Insurance and Insurance Coverage Requirements pages. The vendor shall submit their Certificate of Insurance to the Township upon intent of award. All insurance certificates must be uploaded prior to award.

MANDATORY AFFIRMATIVE ACTION LANGUAGE

No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A. 10:5-31 et seq. (P.L. 1975, c.127)

a. Goods and Services (including professional services) Contracts - All successful contractors must submit, within seven (7) days after the receipt of the notice of intent to award the contract or the receipt of the contract, one of the following:

1. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter), or

2. A photocopy of their approved Certificate of Employee Information report, or

3. If the contractor has none of the above, the public agency is required to provide the contractor with an initial Affirmative Action Employee Information Report (AA-30).

NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS

In accordance with N.J.S.A. 52:32-44 proposers may provide with their proposal a Business Registration

Certificate issued by the State of New Jersey. Contractors are required to be registered at the time of submittal. A Business Registration Certificate must be provided prior to award.

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1. The contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor;

2. Subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall collect such proofs of business registration and maintain them on file;

3. Prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors and suppliers and the proof of business registration or attest that no subcontractors were used;

4. During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey

Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A 54:32B-1 et seq.)

on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed

$50,000 for each business registration not provided or maintained under a contract with a contracting agency. Information on the law and its requirements are available by calling 609-292-9292.

STOCKHOLDERS DISCLOSURE

If proposer is a corporation or partnership, there must accompany its proposal, a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten (10%) percent, or more of its stock, of any class, or of all individual partners in the partnership who own a ten (10%) percent or greater interest therein. If one or more stockholders or partnership, the stockholders holding ten (10%) percent or more of that corporation’s stock, or the individual partner owning ten (10%) percent, or greater interest in that partnership, must be set forth as aforesaid.

All proposers shall comply with the act relating to a disclosure statement to conflict of interest as per P.L., 1977, c.33, and shall submit the completed and signed disclosure statement as attached. Failure to submit this information may be cause for the rejection of the proposal, at the option of the Township.

PURCHASE ORDER REQUIREMENTS

No work shall be performed, services rendered or material provided by the successful proposer unless a proper purchase order number has been issued by the Township of Pennsauken.

Requests for payment of goods or services delivered shall be made on Township of Pennsauken vouchers with copies of supplier’s invoices attached which shall specify the quantity, description, unit and extended prices of each item delivered. Payments shall not be provided on a frequency less than a monthly basis after services are rendered and vouchers are timely submitted for review and processing.

Americans with Disabilities Act of 1990

Equal Opportunity for Individuals with Disability

The contractor and the Township of Pennsauken, (hereafter “owner”) do hereby agree that the provisions of

Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this

Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

DISCLOSURE OF CONTRIBUTIONS

Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

PRICING PROPOSAL

Indicate your proposed fee for this engagement. Your stated fee should be all-inclusive and structured via an hourly percentage administrative fee added to each detail hour worked. Your fee should be proposed for each of the next five (5) years.

The fee should include all out-of-pocket expenses.

TABLE 1

Line Item Description Unit of Measure Unit Cost

1 Year 1 Percentage

2 Year 2 Percentage

3 Year 3 Percentage

4 Year 4 Percentage

5 Year 5 Percentage

EVALUATION CRITERA

The following, as applicable to this RFP, shall be used as criteria for evaluating requests for proposals (RFPs) under the competitive contracting process described in N.J.S.A. 40A:11-4.1 et seq. The section weighting will be announced after the proposal opening.

No. Evaluation Criteria Scoring Method Weight (Points)

1. TECHNICAL CRITERIA

Proposed methodology:

1. Does the contractor's proposal demonstrate a clear understanding of the scope of work and related objectives?

2. Is the contractor's proposal complete and responsive to the specific RFP requirements?

3. Has the past performance of the contractor's proposed methodology been documented?

4. Does the contractor's proposal use innovative technology and techniques?

5. Are sound environmental practices such as recycling, energy efficiency, and waste reduction used?

0-5 Points 10 (10% of Total)

2. MANAGEMENT CRITERIA

1. Project management:

A. How well does the proposed scheduling timeline meet the contracting unit's needs?

B. Is there a project management plan?

2. History and experience in performing the work:

A. Does the contractor document a record of reliability of timely delivery and on-time and on-budget implementation?

B. Does the contractor demonstrate a track record of service as evidenced by on-time, on-budget, and contract compliance performance?

C. Does the contractor document industry or program experience?

D. Does the contractor have a record of moral integrity?

3. Availability of personnel, facilities, equipment and other resources:

A. To what extent does the contractor rely on in-house resources vs. contracted resources?

B. Are the availability of in-house and contract resources documented?

4. Qualification and experience of personnel:

A. Documentation of experience in performing similar work by employees?

B. Does the contractor make use of business capabilities or initiatives that involve women, the disadvantaged, small and/or

0-5 Points 55 (55% of Total) minority owned business establishments?

C. Does the contractor demonstrate cultural sensitivity in hiring and training staff?

I.

3. COST CRITERIA

1. Cost of goods to be provided or services to be performed:

A. Relative cost: How does the cost compare to other similarly scored proposals?

B. Full explanation: Is the price and its component charges, fees, etc.

adequately explained or documented?

2. Assurances of performance:

A. If required, are suitable bonds, warranties, or guarantees provided?

B. Does the proposal include quality control and assurance programs?

3. Contractor's financial stability and strength:

A. Does the contractor have sufficient financial resources to meet its obligations?

0-5 Points 35 (35% of Total)

VENDOR QUESTIONNAIRE

Ownership Disclosure Certification*

Please download the below documents, complete, and upload.

• Ownership_Disclosure.pdf

*Response required

Bidder acknowledgement of receipt, or not, of addenda.*

Please download the below documents, complete, and upload.

• Addenda_Acknowledgement_Not...

*Response required

New Jersey Business Registration Certificate*

Please upload your NJ BRC.

• NJ_BRC_Sample.pdf

*Response required

Sample Certificate of Insurance

Please download the below documents, complete, and upload.

• Insurance_Certificate_Examp...

Experience and Qualifications Questionnaire*

Please download the below documents, complete, and upload.

• Experience_&_Qualfications_...

*Response required

Combined Disclosure of Investment of Iran/Russia/Belarus*

Please download the below documents, complete, and upload.

• Russia-Belarus_and_Iran_Com...

*Response required

Evidence of Affirmative Action Compliance*

Please download the below documents, complete, and upload.

• Affirmative_action_complian...

*Response required

Taxpayer Identification Number and Certification*

Please download the below documents, complete, and upload.

• W-9.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/c7121749-2526-48d4-8d7e-c3c9adc38289_Ownership_Disclosure.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/b53fa1b2-c99b-47ab-a976-1f34f453744a_Addenda_Acknowledgement_Notice_ONLY.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/6492a1b0-4bee-4f4d-adec-0d7f17e81d7d_NJ_BRC_Sample.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/81f05338-a0a1-4914-b8a8-c00b4da8b6ac_Insurance_Certificate_Example.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/a59f4117-f1db-404e-a4b6-f0591387a7e4_Experience_%26_Qualfications_Questionnaire_TEMPLATE.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/05ec8d6e-4c5e-46b7-a101-16aa25ef2e91_Russia-Belarus_and_Iran_Combined_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/7bd5aa2d-b4e1-4eb7-b7de-dbd7676db6ac_Affirmative_action_compliance_template_Goods_Combined.pdf https://government-project.s3.us-west-2.amazonaws.com/273660/7fcbd6b6-0376-41cd-8ef8-967b4860167a_W-9.pdf

*Response required

Technical Proposal (without cost)*

*Response required