Pole Banners (Supply, Install, and Maintenance)

The City of St. Petersburg is seeking qualified vendors to provide comprehensive pole banner supply, installation, and monthly maintenance services through an Invitation for Bid (IFB-24-233). The contract covers various banner types including street pole, marketing, and decorative banners in three configurations: quadrangle (88" x 24"), pennant (44" x 24"), and rectangular (44" x 24"), with single or double-sided options. Vendors must have at least five years of experience in the banner business, possess necessary equipment, work without subcontractors, and obtain required insurance. Key deliverables include digital pole inventory maintenance, monthly banner reviews, precise banner manufacturing to strict technical specifications (including 13 oz. vinyl material, UV-based digital printing, and specific grommet and pocket configurations), and complete installation and removal services. The contract term is three years with one potential two-year renewal option, with responses due by August 6, 2024, at 3:00 pm, and the City anticipating a recommendation to the City Council for award on September 5, 2024. Vendor qualifications include providing proofs, meeting tight turnaround times, and complying with various regulations including E-Verify and non-discrimination laws.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be open to commercial vendors meeting the specified qualifications. While no incumbent vendors are identified, the extensive technical specifications suggest a sophisticated, established program with detailed infrastructure requirements for banner production and installation. The cost proposal includes tiered pricing for different banner quantities (1-9, 10-24, and 25+ units), covering printing, installation, delivery, removal, and hardware. The base agreement includes a maximum annual price limit to be specified, with potential price adjustments based on the U.S. Bureau of Labor Statistics Employment Cost Index, limited to no more than once every six months and not exceeding the ECI percentage change. Insurance requirements are substantial, including $1M in commercial general liability, $1M in commercial automobile liability, and workers' compensation insurance. The City reserves the right to terminate the contract with 30 days' notice and is not obligated to issue any specific number of purchase orders under the agreement.