Point of Sale and Inventory Management System
Closed State & local contract opportunity Posted
- Solicitation number
- 7031
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
Opportunity details come from caleprocure.ca.gov. Updated .
About this opportunity
Aztec Shops Ltd. at San Diego State University is seeking proposals for a comprehensive Point of Sale, ecommerce, and Inventory Management System for the university's bookstore and Aztec Store in Imperial Valley. The Request for Proposal (RFP 7031) requires a cloud-based, PCI-compliant solution that integrates with existing campus systems and supports multiple payment methods. The procurement covers hardware including 40 mobile workstations, 37 stationary workstations, and 3 UPC tag printing stations across three locations. Proposals are due December 17, 2024, at 2:00 PM PST, with a contract term spanning five years from March 1, 2025, to February 28, 2030, and potential two-year renewal options. The evaluation criteria include qualifications and references (20 points), technical approach (25 points), pricing (42 points), small business preference (5 points), disabled business preference (5 points), and optional add-ons (4 points). The successful contractor must deliver, install, and train staff on the new system by August 4, 2025, aligning with the university's academic calendar.
The RFP includes provisions for small business and disabled business preferences, potentially offering advantages to qualifying vendors. The system must support operations during the academic calendar, which runs from the third week in August through mid-May, with a summer session from late May to early August. While no specific incumbent vendor is mentioned, the new system must integrate with existing campus infrastructure and support comprehensive bookstore operations. The proposal requires detailed pricing breakdowns for hardware, software, implementation services, and maintenance fees for the first five years. Though a specific budget range is not explicitly stated, the comprehensive nature of the system, including hardware, software, and implementation across multiple locations, suggests a significant investment. Potential respondents must demonstrate successful implementations in higher education bookstore environments and comply with University policies, procedures, and requirements.
Opportunity text
Aztec Shops seeks proposals from qualified and competent contractors to provide a Point of Sale, ecommerce, and Inventory Management System for the Bookstore at San Diego State University. The regular academic calendar runs approximately from the third week in August through the middle of May. Summer session classes run from the end of May through approximately the second week of August. Aztec Shops expects Proposers to present a complete program for the implementation and management of its Point of Sale, ecommerce, and Inventory Management System and to include verifiable examples of successful implementations on other higher education Bookstore operations Aztec Shops intends to have the new software in use no later than August 4, 2025 and all systems must be delivered, installed and staff trained in accordance with specifications as outlined in Section 2 and in Exhibit A by that date. The specifications set forth herein shall be noted as the standards for the Point of Sale & Inventory Management System, as well as for the format for prospective contractors to submit their proposals. The successful contractor shall demonstrate their ability to furnish and provide the services and goods as described in this RFP. All work/services are located on San Diego State University owned and/or operated property and subject to University policies, procedures and requirements.
Files
| File | Type | Posted |
|---|---|---|
| RFP_7031_-_Point_of_Sale_and_Inventory_Management_System.pdf |
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