PO26-349 Cutter Machine and Service Contract

PO26-349 is a small purchase contract issued by the State of Illinois for a Cutter Machine and Service Contract. The procurement is being conducted through the BidBuy system, with a posting date of December 23, 2025, and a proposal deadline of December 30, 2025. While the attached documentation includes a Basic Ordering Agreement (BOA) with eSentire for cybersecurity services valued at $75,000, the primary solicitation details regarding the specific cutter machine equipment, service requirements, deliverables, performance objectives, and vendor qualifications are not fully detailed in the provided materials. The contract will be governed by the State of Illinois Standard Terms and Conditions, which establish that vendors must maintain compliance with all applicable federal, state, and local laws, obtain necessary licenses and permits at their own expense, and operate as independent contractors. Vendors are required to submit invoices in accordance with the State Prompt Payment Act, with payment deadlines established for July 31 of each fiscal year for services rendered through June 30.

The procurement does not specify set-aside designations or restrictions on the types of organizations eligible to bid. eSentire, currently listed as the incumbent vendor through the executed BOA, is located at 451 Phillip Street, Waterloo, Ontario, Canada, and provides extended monitoring, detection, and response (XMDR) services; however, this does not preclude other vendors from submitting competitive bids for the cutter machine contract. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability coverage of $1,000,000 per occurrence, with the State named as additionally insured. The eSentire contract represents a three-year subscription arrangement effective through January 31, 2029, with a total value of $75,000 comprising a $25,000 one-time charge and $75,000 in periodic charges, funded through locally held funds from fiscal year 2026. The State reserves the right to terminate the contract for cause immediately or for convenience with thirty days' notice, and all work product created under the contract becomes the sole and exclusive property of the State of Illinois.