PO ROC RTU #3 Replacement

Halifax Health Medical Center, a special taxing district hospital in Florida, is soliciting competitive bids through an Invitation to Bid (ITB #PROJ-26-075) for the turnkey replacement of one rooftop unit (RTU #3) at its Port Orange Cancer Center located at 303 N. Clyde Morris Blvd., Daytona Beach, Florida. The procurement encompasses the complete demolition and disposal of the existing unit, installation and commissioning of a new Trane Precedent 7.5 Ton Packaged RTU (Model # TSK090A3S), and all associated mechanical, electrical, controls, plumbing, and low-voltage work, including temporary air conditioning, infection control measures, test and balance services, and crane/hoist rigging. Bidders must submit all-inclusive pricing covering materials (including stainless steel drain pan and new electric heater), equipment, labor, and detailed installation methods with specifications and justifications, along with a detailed project schedule, Schedule of Values by division, and comprehensive work description demonstrating full understanding of scope requirements. Qualified contractors must maintain a Performance Bond and Payment Bond equal to 100% of contract price, carry minimum liability insurance of $1,500,000 per occurrence, comply with Florida prevailing wage requirements, and ensure all employee background checks are completed prior to onsite work. An optional pre-bid meeting is scheduled for May 7, 2026, from 10:00 AM to 11:00 AM with potential site visits to follow; questions must be submitted by May 14, 2026, at 12:00 PM EST with a Q&A addendum anticipated by May 17, 2026; and bid submissions are due by May 26, 2026, at 12:00 PM EST through the Halifax Health Procurement Portal, with the Notice of Intent to Award anticipated on June 26, 2026.

The procurement contains no specific set-aside designations for disadvantaged enterprises; however, bidders must satisfy multiple compliance certifications including attestations regarding public entity crimes, scrutinized companies (Israel boycott lists, Sudan, Iran, Cuba, and Syria restrictions), foreign countries of concern, human trafficking, and sexual harassment policies. All bids are subject to acceptance within 120 days of opening, and Halifax Health reserves the right to award to the lowest responsible and responsive bidder or the bidder deemed most advantageous to the organization's interests. Contractors must commence work no later than ten days after contract execution and provide a one-year performance guarantee with all needed repairs and replacements at no additional cost; additionally, the new RTU must operate using R454b refrigerant, and all bids must be submitted as delivered to Daytona Beach, Florida, prepaid and allowed, with no state, federal, or local taxes included due to Halifax Health's tax-exempt status as a political subdivision of Florida. No specific budget range or award value is disclosed in the solicitation documents, and contractors must register and submit proposals through the Bonfire vendor portal at https://halifaxhealth.bonfirehub.com/portal/?tab=openOpportunities with payment terms set at NET 45 days after hospital acceptance of completed work.