PO 229 RFQ - PM for Lawns and Grounds Equipment - FAC116

The Massachusetts Emergency Management Agency (MEMA) has issued a Request for Quotes (RFQ) for Preventative Maintenance (PM) and Repair services for Lawn and Ground Equipment located at their Framingham, MA facility. MEMA seeks to award multiple contracts under the FAC116 State contract to provide these services on an as-needed basis. The scope of work includes servicing MEMA's current inventory of equipment, such as tractors, zero-turn mowers, push lawn mowers, trimmers, hedge trimmers, backpack blowers, and snowblowers, as well as any future equipment purchases. Vendors must provide pricing for each piece of equipment and attach a Preventative Maintenance Outline, with pricing to remain valid through September 30, 2028. The RFQ specifies the required vendor qualifications, response timelines, and procurement calendar, with a bid submission deadline of September 10, 2024 and an estimated contract start date of October 1, 2024. The contracts will have an initial duration of two years, with two optional two-year renewal periods for a total maximum contract duration of six years.

If the annual spend is $250,000 or less, the contract must be awarded to a certified small business that meets the evaluation criteria. If no small business meets the criteria, a large business may be awarded. MEMA does not guarantee any minimum amount of work under these contracts and reserves the right to terminate a contract due to poor performance. The RFQ also references compliance with applicable federal regulations, including provisions related to equal employment opportunity, Davis-Bacon Act requirements, and debarment and suspension.