PMAA, FY18, 5503, Brush Office Modulars3

This is a Request for Documented Quotation (RDQ) issued by the State of Colorado Department of Natural Resources on behalf of the Colorado Parks and Wildlife Division (CPW) to procure modular office building services for a temporary replacement facility in Brush, Colorado. The procurement seeks a 36-foot by 60-foot modular office building to replace the Brush Service Center, which was destroyed in a vehicle collision on December 25, 2016. The facility must include four staff offices, a secure customer service entrance with lobby and counter area, a conference room (15'-4" x 15'-8"), separate handicap-accessible restrooms for men and women (62 SF each), storage space (8' x 14'), and a snack bar with sink. Deliverables include furnishing, delivering, setting up, and modifying the modular structure at 28167 County Road T, Brush, Colorado 80723, with installation of commercial-grade carpeting and a 10' x 10' handicap-accessible landing with ramp. The building must feature central electric HVAC with programmable thermostat, insulated floors, ceilings and walls, overhead fluorescent lighting, 110-volt electrical outlets, complete plumbing, sliding windows with coverings, and vinyl tile flooring, with full connection capability to water, electric, and sanitary services upon delivery. The rental period extends from three to ten years, with pricing structured as separate line items for delivery, setup, utility connections, modifications, takedown, haul away costs, and monthly rental fees. Quotations were originally due June 5, 2017 at 2:00 PM; however, an amendment extended the deadline to July 7, 2017 at 4:00 p.m., with inquiries accepted until May 25, 2017. Evaluation criteria include the number of offices, secure entrance design, building age and construction materials (with 2x6 construction preferred over 2x4), HVAC systems, conference room size, flooring materials, number of restrooms, wet bar amenities, and overall price and value to the State.

Qualified bidders must provide certificates of insurance including workers' compensation coverage, general liability with minimum limits of $1,000,000 per occurrence, and automobile liability of $1,000,000, with the State named as an additional insured. Resident bidder preference and Service Disabled Veteran Owned Small Business (SDVOSB) preferences of five percent are available to qualified applicants. The contract will remain firm for two years from execution, after which annual rate adjustments may be permitted beginning July 1, 2019, limited to the lesser of the Consumer Price Index for the West Urban Region or five percent (5%) annually, with no rate reductions allowed. All contractors must comply with Colorado's Special Provisions, including Controller approval before contract validity, E-Verify employment eligibility verification, certification of lawful presence in the United States for natural person contractors, compliance with conflict-of-interest requirements, and adherence to all applicable federal and state laws. No specific incumbent vendors or award values are identified in the solicitation documents. CPW determined that existing rental properties in the Brush area were either inadequate or cost-prohibitive, making the modular building solution the most viable option, and the agency has already secured the site location on City of Brush property with Morgan County variance approval for the modular structure.