DQ1 PMAA 2017_1450.pdf

REQUEST for DOCUMENTED QUOTATION

PMAA 2017001450

Brush Office Modular Building

OVERVIEW AND ADMINISTATIVE INFORMATON

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Parks and Wildlife Division. All contact regarding this solicitation is to be directed to:

Robert Mitchell Department of Natural Resources Purchasing Office 1313 Sherman #423 Denver, CO 80203

(303) 866-3292 x8631 Fax: (303) 866-5575 Email: robert.mitchell@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the delivery, set up, modifications, monthly rental, take down, and haul away of a Modular Building (see attached specs for size and configuration) at 28167 County Road T, Brush, Co 80723 (see attached site map).

Inquiries Inquiries may be submitted to Robert Mitchell, contact information above until 25 May, 2017.

The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2007. Inquiries must include the bid number, PMAA 20171001450 in the subject line of the email. Inquiries sent by fax will not be accepted. An amendment containing questions and their answers will be posted on the Colorado BIDS System, see below.

Amendments to Request for Documented Quotation In the event it should be necessary to revise any portion of this Request for Documented Quotation addenda will be posted on the Colorado BIDS website (see below).

Bid Due Date The bid due date for this submittal of documented quotations is 05 June, 2017 at 1400.

Bids will be accepted by mail, hand-carried or via email as a Word or .pdf file attachment, and must be sent to the Department of Natural Resources Purchasing Agent show above under “Issuing Office”.

Bids will not be accepted via electronic submittal on the Colorado VSS website

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

Hardcopy Submittals: Each submittal shall consist of one original (identified as such) and an electronic version on a nd include all submittal information outlined in the solicitation. It is the responsibility of the proposer to ensure that the quotation is received in the Procurement Office, prior to the deadline. Consultants mailing submittals should allow ample mail delivery time to ensure timely receipt of their quotations. Submissions received after the above date and time will not be considered!

Quotations must be clearly identified as a quotation for the DNR DQ#PMAA 2017001450 and shall show such information on the outside of the documented quotation packet. Quotations will not be accepted by facsimile transmittal.

Email Submittals: Email submittals must be received prior to the bid due date and must include the bid number, PMAA 2017001450 in the subject line of the email. Bids may be submitted in adobe or Word format.

Colorado Vendor Self-Service (VSS) Website

This solicitation is published using the Colorado VSS System. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. Go to.

Colorado Purchase Order/Contract A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions/Model Contract, which are attached to this solicitation.

Project Duration Rental of building can last anywhere between 3 to 10 years.

Measurement and Payment Payment for the project will be based upon a charge for the delivery, set-up, modifications, take down and haul away cost plus a monthly rental fee.

Annual Rate Adjustments Prices established in the award, shall remain firm for two years. . Beginning with July 1, 2019 and each succeeding July 1 for the term of the contract, rate adjustments may be made and will be based on an average of the prior 12 months of Consumer Price Index (CPI) rates for West Urban Region or a five percent (5%) adjustment, whichever is less, that are published prior to the May 15 that the rate increase is due to take effect. Only one such increase will be allowed in any 12-month period of this Contract. In no event shall the rates set for consecutive fiscal years be less than the prior fiscal year’s test prices.

CPI rate adjustments can be found at the following web address:

http://data.bls.gov – (Select:All Urban Consumers (current series)/West Urban Region/ All items/not seasonally adjusted – click the more formatting options and choose 12-month percent change)

The process by which the annual rate adjustments will be handled is as follows. If the Contractor is seeking a price increase for the following fiscal year, the Contractor shall submit a request in writing to the Purchasing Agent requesting a price increase by the amounts listed above, no later http://data.bls.gov/ than May 15 annually. The State shall respond in writing that the requested price increase is agreed to, that the increase percentage has been applied correctly and a formal amendment shall be required to implement any rate increase as allowed above.

When figuring rate increases, rounding shall be handled as follows: any price increase that results in beyond two decimal places shall be rounded up to next whole cent if the third decimal place number is 5 or greater; if the third decimal place number is 4 or less the price rate will not be rounded up. An example is: current rate is $26.25/sample and a 5% increase is allowed = $27.5625 would stay at $27.56/sample or a rate of $26.75/sample with a 5% increase is $28.0875/sample would round up to $28.09/sample.

Insurance Requirements

Contractor and its Subcontractors shall obtain and maintain insurance as specified in this section at all times during the term of this Contract. All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to the State.

Contractor Public Entities. If Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS §24-10-101, et seq., as amended (the “GIA”), then Contractor shall maintain at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. Contractor shall show proof of such insurance satisfactory to the State, if requested by the State. Contractor shall require each contract with a Subcontractor that is a public entity, to include the insurance requirements necessary to meet such Subcontractor’s liabilities under the GIA.

Non-Public Entities. If Contractor is not a "public entity" within the meaning of the GIA, Contractor shall obtain and maintain insurance coverage and policies meeting these requirements:

Contractors - Subcontractors Contractor and subcontractors shall carry insurance requirements substantially similar to the following:

a) Worker’s Compensation. Worker’s Compensation Insurance as required by State statute, and Employer’s Liability Insurance covering all of Contractor or subcontractor employees acting within the course and scope of their employment.

b) General Liability. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

(a) $1,000,000 each occurrence; (b) $1,000,000 general aggregate; (c) $1,000,000 products and completed operations aggregate; and (d) $50,000 any one fire.

c) If any aggregate limit is reduced below $1,000,000 because of claims made or paid, subcontractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to Contractor a certificate or other document satisfactory to Contractor showing compliance with this provision.

d) Automobile Liability. Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

e) Additional Insured. The State shall be named as additional insured on all Commercial General Liability policies (leases and construction contracts require additional insured coverage for completed operations on endorsements CG 2010

11/85, CG 2037, or equivalent) required of Contractor and any subcontractors hereunder.

f) Primacy of Coverage. Coverage required of Contractor and subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the State.

g) Cancellation. The contractor shall notify the State of any cancellation or non-renewal without at least 30 days prior notice to Contractor and the State by certified mail.

h) Subrogation Waiver. All insurance policies in any way related to this Contract and secured and maintained by Contractor or its subcontractors as required herein shall include clauses stating that each carrier shall waive all rights of recovery, under subrogation or otherwise, against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.

Certificates Contractor and all subcontractors shall provide certificates showing insurance coverage required hereunder to the State with return of the signed Contract or prior to issueance of a purchase order. No later than 15 days prior to the expiration date of any such coverage, Contractor and each subcontractors shall deliver to the State or Contractor certificates of insurance evidencing renewals thereof. In addition, upon request by the State at any other time during the term of this Contract or any sub-contract, Contractor and each subcontractors shall, within 10 days of such request, supply to the State evidence satisfactory to the State of compliance with these provisions.

Contractor Evaluation If the maximum amount payable to the winning vendor under this a State contract is $100,000 or greater, either on the Effective Date or at anytime thereafter, this section applies.

Contractor agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24-102- 206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system.

Contractor’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of Contractor’s performance shall be part of the normal contract administration process and Contractor’s performance will be systematically recorded in the statewide Contract Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor’s obligations under this Contract shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Contractor’s obligations. Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Contract term. Contractor shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress.

Should the final performance Evaluation and Review determine that Contractor demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by the Insert Dept or IHE Acronym, and showing of good cause, may debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-102(6)), or (b) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause.

Attachments

• Colorado Purchase Order Terms and Conditions

• Contract Terms

• Special Provisions

• Brush Modular Office Site Map

• Brush Modular Office Floor Plan

SCOPE OF WORK

Project Background and Objectives

On December 25, 2016, a truck crashed into the Brush Service Center and damaged the Building and its contents. Since the incident, Colorado Parks and Wildlife (CPW) has not had an office in Brush, CO to serve its customers in Northeast Colorado. With assistance from region staff, the Area Wildlife Manager looked into renting an existing building to serve as the CPW office. An adequate space was unavailable or rent was too high for the existing structures on the market.

With options being limited, modular buildings were something to be explored. CPW staff worked on determining the total offices and space needed. The Brush Service Center previously had offices for 3 biologists, 1 supervisor, 1 administrative assistant, 2 temporary employees, and a space for District Wildlife Managers to sit and work at. There was also a conference room for meetings with staff and partners, a storage area for parks/game brochures and equipment, a restroom, and a small eating area. Moving forward the needs are as follows:

• 4 offices for staff and admin area

• Secure customer service entrance, lobby area, and counter to serve customers

• Conference room

• Restrooms

• Storage

• Snack bar with sink

Technical specifications required

Please see attached proposed Brush Office Site Map-Floor Plan

Evaluation

SUBMITTAL

This section describes the information that must be furnished in the submittal. Hardcopy submittals should include one original and three copies.

Company Information Please include a brief cover letter, signed by the sole proprietor, individual or someone authorized to bind your firm which includes:

• Vendor Name

• Vendor Address

• City, State, Zip

• Phone

• EMAIL Address

• Confirmation that the firm or individual is registered on the Colorado BIDS System.

• Conformation that the firm or individual is registered and in good standing with the Colorado

Secretary of State.

• Acceptance of the unaltered Colorado Purchase Order Terms and Conditions or the Colorado Special Provisions and the terms of the model contract if your quotation exceeds $100,000.

• Information on where work will be conducted, including the percentage of work that will take place outside of the State of Colorado and outside of the United States.

• Resident Bidder Preference. When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident. A resident bidder is authorized to transact business in the State of Colorado, maintains a place of business in Colorado and pays unemployment compensation taxes.

• Service Disabled Veteran Owned Small Businesses (SDVOSBs). SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs.

(www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

a. Number of offices provided Please provide a floor plan of proposed modular

b. Secure and visible entrance Floor plan

c. Secure lobby area

d. Building Age Date of manufacture of the bldg provided

e. Construction of Bldg Construction material used in construction of Modular

f. Heating and Air Conditioning Provide type of both heating and AC

g. Conference Room

h. Floor Material Construction material used to floor the modular

i. Number of Rest rooms Floor Plan

j. Wet Bar

k. Rear entrance

l. Price Overall cost for the modular transport, set up, anchoring, skirting, teardown, and haul away for the bldg; plus monthly rent.

EVALUATION PROCESS

Evaluation Process and Award:

An evaluation will be made by the purchasing agent and/or other such evaluators as may be appointed by the purchasing agent to judge the acceptability of quotations received. The relative value of competing responses will be compared.

The choice of vendor/contractor will be based on which quote will be most advantageous to the State of Colorado, price and other factors considered. All bids will receive fair and equal treatment.

The purchasing agent may negotiate with any vendor/contractor to clarify its quote or to effect modifications that will: make the quote more acceptable or make the quote more advantageous to the state. However, in the negotiation process, the terms of one vendor’s/contractor’s quote shall not be revealed to a competing vendor/contractor, and quotes may be kept confidential until a commitment voucher is issued.

Company Information

Company information is required, but will not be evaluated.

a. Number of office provided The number and size of offices provided will be evaluated

b. Secure and visible entrance Must have an entrance that allows staff to see customers entering bldg

c. Secure lobby area Must have a lobby area that allows the staff to serve customers but does not allow customers to access the office areas.

d. Building age Age of the bldg will be determined the newer the bldg the better

e. Construction of Bldg

2x4 construction is ok, but 2x6 construction would be better

f. Heating and Air Conditioning

Nonnegotiable-Bldg must have heating and AC

g. Conference Room The overall size of the conference room will be evaluated

h. Floor Material

Carpet is preferred the service needs to fair well for high traffic use floor material is open to discussion based on cost

i. Number of Rest rooms

Total number of bathroom will be evaluated, one is ok, two would be better

j. Wet Bar Must have a sink and counter, in the conference room would be ok, in the hall way would be better

k. Rear entrance

Must have an entrance for staff that is separate from the public entrance.

l. Price Lowest cost and best overall value to the State, the cost will be based on the setup and tear down prices, plus a the monthly rental fee, and the over bldg design.

COLORADO DEPARTMENT OF NATURAL RESOURCES

Documented Quote - Bid Submittal Form

Brush Office Modular Building

DQ1# PMAA 2017*1450

Return all bid responses to:

Colo Dept of Natural Resources Purchasing Agent:

Purchasing Office Robert Mitchell 1313 Sherman Street, #423 (303) 866-3292 x 8625 Denver, CO 80203 Fax: (303) 866-5575 Email: Robert.mitchell@state.co.us

Bid Schedule

Item Cost

Initial BLDG deliver, set up, connection to utilities

Modifications to bldg if needed

Bldg Take down and haul away

Monthly Rental Fee

Total Price

Vendor Name:

Vendor Address:

City, State, Zip:

Vendor Phone:

Signature:

Name (Print):

Title:

Signature: ________________________________

Date:

VSS Registration Number (if known):

Email:

Contact and contact numbers/email (if different than above):

RETURN THIS SHEET WITH YOUR QUOTE