Pmaa-2015-sept-new 4 wheel drive loader with trade in

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, on behalf of El Paso County, issued a Documented Quote (DQ) solicitation for the procurement of one new 4-Wheel Drive Loader with an accompanying trade-in of existing equipment. The new loader must meet or exceed the specifications of a 2014 John Deere 544K with Z-bar boom and 3.0 cubic yard bucket, including detailed requirements for engine specifications (EPA Interim Tier 4 emission rating with 163 net horsepower), hydraulic systems with mandatory ride control functionality, transmission capabilities, and operator station features. The procurement includes the trade-in of one 1989 Case W30 wheeled loader with 5,877 hours of operation, with vendors required to provide a trade-in value for this used equipment as part of their bid submission. Bidders were required to submit completed Vendor Information sheets and Bid Pricing Sheets identifying the price for the new loader, warranty period and coverage details, the trade-in value for the existing loader, and total bid amount inclusive of all delivery costs. The trade-in equipment was available for viewing on February 19, 2015, from 12 noon to 5 p.m. MST at the Colorado Parks and Wildlife Area 12 Office in Lamar, Colorado; written inquiries were due by February 23, 2015, at 4 p.m. MST with responses posted by February 25, 2015; and bids closed on March 2, 2015, at 11:00 a.m. MST with award expected by March 6, 2015. The new loader was required to be delivered to the Colorado Parks and Wildlife Southeast Region Office in Colorado Springs by May 29, 2015, and maintenance and repair facilities must be located within 100 miles of Canon City, Colorado.

The solicitation documentation does not identify any set-aside designations, disadvantaged enterprise restrictions, or specific funding sources for this procurement. No incumbent vendors or current contractors were identified in the available documentation. Bidders were required to be registered with Colorado's Vendor Self-Service (VSS) system by the bid closing date and could submit bids via VSS, email, USPS, courier services, or personal delivery to the Procurement Office at 1313 Sherman Street, Denver, Colorado. All vendors must comply with standard Colorado Purchase Order Terms and Conditions, which include specifications for insurance coverage, intellectual property rights assignment to the State, compliance with federal and state laws, and payment terms of net 45 days from invoice receipt. The specific award value or budget range for this procurement was not disclosed in the available solicitation documents.