DQ1_860 Bid Solicitation Document.docx

State of Colorado Documented Quote

DQ1 2015*860

BIDS DUE: 3/2/15 @ 11:00AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations and trade-in value from qualified individuals and firms for one (1) brand new 4-Wheel Drive Loader which meets or exceeds the specifications for a standard equipped 2014, 4-Wheel drive John Deere 544K with Z-bar boom and 3.0 cu yd bucket (additionally equipped as specified below) and one (1) 1989 Case W30 Wheeled Loader as a Trade-In.

The equipment proposed by bidders must meet or exceed all specifications listed.

The brand name specified above is provided as a reference for the purpose of indicating standards of the features, quality and performance requirements. Bidders are responsible for addressing equivalency issues with their bids. Information to address equivalency of substitute products being bid must include published information, such as brochures, descriptions or other information made available in the general course of the vendor’s business, that demonstrates: equivalent functionality in terms of significant (or other specified IE: form, fit or function)performance characteristics; similar duration and scope of warranty protections; comparable experience with the same, similar or predecessor product line; and an adequate period (or minimum period specified in the solicitation) of customer support experience to demonstrate a comparable acceptable level and availability or customer support.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

Trade-In Specifications:

Pictures Below:

Viewing of Trade-In

Area 12 Office 2500 S. Main St.

Lamar, CO 81052

New Equipment Specifications:

Dimensions:

Engine:

EU Stage IIIB Certification

Chrome Exhaust Stack

Engine-Block Heater

Air intake with pre-cleaner

No rear axle disconnect

Axle cooler

Ride control, automatic with monitor-adjustable speed settings

AM/FM weather-band radio

24-12 Volt, 8 amp converter

Fire Extinguisher

Cab with heat and air

Transmission side-frame guards

Bottom guards, front frames and transmission

Transmission:

Differential:

Final Drive:

Service Brakes:

Loader and Bucket:

Specifications Based on:

Tipping Load:

Capacities:

Weight:

***This Solicitation is for New Equipment Only***

WARRANTY/SERVICE:

Maintenance and Repair Facilities must be within 100 Miles of Canon City, CO.

DELIVERY

Brand New 4-Wheel Drive Loader, must be delivered to:

Colorado Parks and Wildlife Southeast Region Office 4255 Sinton Road Colorado Springs, CO 80907

Delivery must be made by May 29, 2015.

Inquiries:

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

· Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, March 2,, 2015.

· VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order: A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes: ,

1) The Vendor Information sheet, (page #8) and

2) The Bid Pricing Sheet, (page #9) by one of the following methods:

· Via VSS (Vendor Self-Service) – see registration information above

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*860, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

· Colorado Purchase Order Terms and Conditions

SUBMITTAL

PRICING

Warranty time period

What does the warranty cover?

Vendor Information

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| NO |_|

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

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