PM Services & Repair Work for our Fleet of Refrigeration Trucks

The Consolidated School District of New Britain, located in Hartford County, Connecticut, is soliciting sealed bids for preventive maintenance services and repair work on its fleet of seven refrigerated food service vehicles, including Ford Transit and Ram Promaster vans and Isuzu box trucks with mileage ranging from 7,620 to 35,880 miles. The vendor must provide scheduled preventative maintenance in accordance with manufacturer recommendations and industry standards, encompassing routine inspections, oil and filter changes, brake service, tire maintenance, battery testing, fluid replacements, belt and hose service, DOT inspections, and refrigeration unit maintenance, as well as comprehensive mechanical, electrical, engine, transmission, HVAC, refrigeration, suspension, and steering repairs with emergency and breakdown support available. The deliverables include detailed electronic service records accessible via email or web portal, with the contract term anticipated to be three years with an option to renew for two additional years based on satisfactory performance. Key evaluation criteria include compliance with RFP requirements, vendor experience and qualifications, quality and completeness of the maintenance and repair program, response times and service availability, cost, and references; the District reserves the right to reject any or all proposals and is not obligated to select the lowest bidder. Sealed bids are due Wednesday, March 11, 2026, at 9:00 a.m. at 250 John Downey Drive, New Britain, Connecticut 06051, with public opening at the same location and time, and vendor questions must be submitted between February 10, 2026, at 7:15 a.m. EST and March 11, 2026, at 8:45 a.m. EDT; inquiries should be directed to Robert Smedley at 860-827-2287 or smedley@csdnb.org, with proposal documents and specifications available at www.csdnb.org/bids.

The procurement includes prevailing wage requirements under Davis-Bacon wage standards because the total project exceeds $100,000 and is federally funded; all vendors are eligible to respond with no identified set-aside designations or restrictions on organization types. The vendor must provide proof of Connecticut-approved insurance with minimum coverage including $1,000,000 per occurrence general liability, $1,000,000 auto liability, $1,000,000 professional liability, and $1,000,000 umbrella coverage, naming the City of New Britain and District as additional insureds, and must furnish both payment and performance bonds under Connecticut General Statute Section 49-41, the Little Miller Act. Proposals must include detailed pricing for preventative maintenance per service and per vehicle, hourly labor rates for repairs, parts pricing methodology, emergency service rates, and any additional fees, with pricing valid for 90 days from the signed date. No incumbent contractor or existing infrastructure integration requirements have been specified in the solicitation documents. The estimated total contract value has not been disclosed in the available documentation; prospective bidders should consult the complete bid documents for comprehensive specifications and budget information.