34817_Feb_16_26_solicitation_doc.pdf

This is a sealed bid solicitation document issued by the Consolidated School District of New Britain (CSDNB) Board of Education for preventive maintenance services and repair work on its fleet of refrigeration trucks. The District seeks comprehensive scheduled maintenance and repair services for seven refrigerated food service vehicles, including Ford Transit and Ram Promaster vans and Isuzu box trucks with varying mileage. Requested services encompass routine inspections, oil and filter changes, brake and tire maintenance, battery testing, fluid replacements, belt and hose service, DOT inspections, refrigeration unit maintenance, and comprehensive mechanical, electrical, engine, transmission, HVAC, suspension, and steering repairs with emergency and breakdown support available. The solicitation opened February 10, 2026, at 7:00 a.m. EST, with vendor questions accepted through March 11, 2026, at 8:45 a.m. EDT. Sealed bids are due Wednesday, March 11, 2026, at 9:00 a.m. at 250 John Downey Drive, New Britain, Connecticut 06051, with public opening at the same location and time. The anticipated contract term is three years with an option to renew for two additional years based on satisfactory performance. Proposals must include detailed pricing for preventative maintenance per service and per vehicle, hourly labor rates for repairs, parts pricing methodology, emergency service rates, and any additional fees, with pricing valid for 90 days from the signed date.

The procurement is subject to Davis-Bacon prevailing wage requirements because the total project exceeds $100,000 and is federally funded. All vendors are eligible to respond with no identified set-aside designations or restrictions on organization types. The District reserves the right to reject any or all proposals and is not obligated to select the lowest bidder. Vendors must provide proof of Connecticut-approved insurance with minimum coverage including $1,000,000 per occurrence general liability, $1,000,000 auto liability, $1,000,000 professional liability, and $1,000,000 umbrella coverage, naming the City of New Britain and District as additional insureds. Vendors must furnish both payment and performance bonds under Connecticut General Statute Section 49-41 (the Little Miller Act). The District will maintain detailed electronic service records accessible via email or web portal. The estimated total contract value has not been disclosed in the available solicitation documentation. Inquiries should be directed to Robert Smedley at 860-827-2287 or smedley@csdnb.org, with proposal documents and specifications available at www.csdnb.org/bids.