VendorChangeDetailsReport_34817_v1_Mar_10_26.pdf

This is a Solicitation Change Details Report documenting amendments to Solicitation No. 34817 issued by the Consolidated School District of New Britain, Connecticut, for preventive maintenance services and repair work on its fleet of refrigeration trucks. The primary change extends the sealed bid submission deadline from Wednesday, March 11, 2026, at 9:00 a.m. to Wednesday, March 12, 2026, at 9:00 a.m., with public opening occurring at 250 John Downey Drive, New Britain, Connecticut 06051. The vendor questions deadline has similarly been extended from March 11, 2026, at 8:45 a.m. EDT to March 12, 2026, at 8:45 a.m. EDT. The District is soliciting bids to maintain and repair a fleet of seven refrigerated food service vehicles, including Ford Transit and Ram Promaster vans and Isuzu box trucks with varying mileage levels. Services required include scheduled preventative maintenance per manufacturer recommendations, routine inspections, oil and filter changes, brake and tire service, battery testing, fluid replacements, belt and hose service, DOT inspections, and refrigeration unit maintenance, along with comprehensive mechanical, electrical, engine, transmission, HVAC, refrigeration, suspension, and steering repairs with emergency breakdown support. The contract term is anticipated to be three years with an option to renew for two additional years based on satisfactory performance.

The procurement requires detailed electronic service records accessible via email or web portal and pricing that remains valid for 90 days from the signed date. Vendors must submit detailed pricing for preventative maintenance per service and per vehicle, hourly labor rates for repairs, parts pricing methodology, and emergency service rates. The District reserves the right to reject any or all proposals and is not obligated to select the lowest bidder, with evaluation based on compliance with RFP requirements, vendor experience and qualifications, quality and completeness of the maintenance program, response times and service availability, cost, and references. All vendors are eligible to respond with no identified set-aside designations. The procurement is federally funded and exceeds $100,000, requiring compliance with Davis-Bacon wage standards. Vendors must provide Connecticut-approved insurance with minimum coverage of $1,000,000 per occurrence for general liability, auto liability, professional liability, and umbrella coverage, naming the City of New Britain and District as additional insureds, and must furnish payment and performance bonds under Connecticut General Statute Section 49-41. A new document, "PM Service and Repairs for Truck Fleet Bid Notice 2026.docx," was added to the solicitation file. Proposal documents and specifications are available at www.csdnb.org/bids, with inquiries directed to Robert Smedley at 860-827-2287 or smedley@csdnb.org.