Summary

This is a solicitation document for the Consolidated School District of New Britain, Connecticut, seeking sealed bids for preventive maintenance services and repair work on its fleet of seven refrigerated food service vehicles. The fleet consists of Ford Transit vans, Ram Promaster vans, and Isuzu box trucks with mileage ranging from 7,620 to 35,880 miles. The requested services encompass scheduled preventative maintenance in accordance with manufacturer recommendations, including routine inspections, oil and filter changes, brake service, tire maintenance, battery testing, fluid replacements, belt and hose service, DOT inspections, and refrigeration unit maintenance, as well as comprehensive mechanical, electrical, engine, transmission, HVAC, refrigeration, suspension, and steering repairs with emergency and breakdown support. Sealed bid submissions are due Wednesday, March 12, 2026, at 9:00 a.m. EST at 250 John Downey Drive, New Britain, Connecticut 06051, with public opening at the same location. Vendor questions may be submitted between February 10, 2026, at 7:15 a.m. EST and March 12, 2026, at 8:45 a.m. EDT. The anticipated contract term is three years with an option to renew for two additional years based on satisfactory performance.

Pricing proposals must include detailed costs for preventative maintenance per service and per vehicle, hourly labor rates for repairs, parts pricing methodology, emergency service rates, and any additional fees, with pricing valid for 90 days from the signed date. The procurement is subject to prevailing wage requirements under Davis-Bacon wage standards because the total project exceeds $100,000 and is federally funded. Vendors must provide Connecticut-approved insurance with minimum coverage including $1,000,000 per occurrence general liability, $1,000,000 auto liability, $1,000,000 professional liability, and $1,000,000 umbrella coverage, naming the City of New Britain and District as additional insureds, and must furnish both payment and performance bonds under Connecticut General Statute Section 49-41. All vendors are eligible to respond with no identified set-aside designations or restrictions on organization types, and no incumbent contractor requirements have been specified. Deliverables include detailed electronic service records accessible via email or web portal, and evaluation criteria include compliance with requirements, vendor experience and qualifications, quality and completeness of the maintenance program, response times and service availability, cost, and references.