PM Kitchen - TVRJ

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is soliciting an open-end master agreement for kitchen equipment maintenance and repair services at the Tygart Valley Regional Jail & Correctional Facility in Belington, West Virginia under solicitation ARFQ DCR24-76. The procurement seeks qualified vendors to provide preventative and corrective maintenance services on industrial kitchen equipment including refrigeration units, ware washing equipment, cooking equipment, mixers, food cutters, sinks, and related items specified in the equipment inventory. Vendors must provide hourly labor rates for regular hours (8:00 a.m. to 5:00 p.m., Monday-Friday), overtime hours (5:01 p.m. to 7:59 a.m., Sunday-Saturday), holiday rates, and emergency rates, as well as a percentage markup on parts; all tools and equipment must be provided by the vendor at no cost to the Agency. Qualified bidders must demonstrate a minimum of three years of experience and factory training certification in servicing and repairing the specified equipment, maintain 24/7/365 emergency telephone service, and respond to corrective maintenance requests within 30 minutes by phone and within 24 hours onsite, with repair commencement required no later than 48 hours after notification. The contract will be awarded to the vendor offering the lowest overall total cost and will have an initial term of one year with three optional one-year renewal periods subject to mutual written agreement. Questions must be submitted by February 21, 2024, at 2:00 p.m., with sealed bids due on February 28, 2024, at 10:30 a.m. to the West Virginia Division of Administrative Services, 1124 Smith Street, Second Floor, Charleston, West Virginia 25301, with a mandatory pre-bid meeting required for all bidders prior to proposal submission.

The solicitation documents do not identify any specific set-asides for disadvantaged enterprises or restrictions limiting the types of organizations that may respond. No incumbent contractor information is provided in the available documentation. The procurement requires bidders to satisfy standard West Virginia compliance obligations, including submission of a Purchasing Affidavit certifying that the vendor is not in default on any monetary obligations to the state or its political subdivisions, completion of a Drug Free Workplace Conformance Affidavit affirming compliance with West Virginia Code 21-1D, and maintenance of commercial general liability insurance of $1,000,000 per occurrence. Prior to contract award, the successful vendor must provide a performance bond equal to 100 percent of contract value and a labor/material payment bond equal to 100 percent of contract value. No price increases are permitted during the first 12 months; subsequent adjustments may be requested based on Consumer Price Index changes or 3 percent, whichever is less, subject to Agency approval. The budget documentation estimates $5,000.00 for parts costs and 200 total labor hours annually (80 regular, 40 overtime, 40 holiday, and 40 emergency hours), plus four quarterly preventative maintenance visits and ten flat-rate travel charges, though the total contract value is not explicitly stated in the available solicitation materials.