PM Kitchen - NCRJ

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is soliciting quotations through Agency Request for Quote (ARFQ) DCR24-78 for an open-end contract to provide kitchen equipment maintenance and repair services at the North Central Regional Jail & Correctional Facility in Greenwood, West Virginia. The procurement encompasses preventative and corrective maintenance services for refrigeration, ware washing, waste, cooking equipment, mixers, food cutters, sinks, and other industrial kitchen items, with specific equipment detailed in Exhibit B, including flat grills, mixers, kettles, heat cabinets, food choppers, slicers, ovens, stoves, and ice machines manufactured by providers such as Southbend, Hobart, Cleveland, Vulcan, American Range, and Scotsman. Vendors must demonstrate a minimum of three years of experience and factory training in servicing and repairing the specified equipment types and must provide hourly labor rates for regular hours (8:00 a.m. to 5:00 p.m., Monday-Friday), overtime rates (5:01 p.m. to 7:59 a.m., excluding holidays), holiday rates, and emergency rates, along with a percentage markup on parts and a flat travel rate per visit. The vendor must maintain 24/7/365 emergency telephone service, respond to corrective maintenance calls within thirty minutes by phone and within forty-eight hours onsite, and provide a twelve-month labor warranty, with parts exceeding $2,500 requiring prior agency approval. The contract term is one year with three optional one-year renewal periods, subject to mutual written agreement, and pricing shall remain firm for the initial twelve-month period with adjustments thereafter limited to the lesser of the prior year Consumer Price Index or three percent. The solicitation closing deadline is February 28, 2024, at 10:30 a.m., with questions due by February 21, 2024, at 2:00 p.m., and award will be made to the vendor offering the lowest overall total cost meeting all mandatory requirements.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions based on organization type, though all vendors must comply with West Virginia's drug-free workplace requirements under West Virginia Code 21-1D-5 and purchasing affidavit provisions under West Virginia Code 5-22-1(i) and 15A-3-14, which prohibit awards to bidders in default on monetary obligations to the state or its subdivisions or those with aggregate debt exceeding one thousand dollars in employer default. A valid West Virginia Contractors License is required, and vendors must maintain Commercial General Liability Insurance at $1,000,000.00 per occurrence and provide a two-year maintenance bond covering the roofing system, with the State named as an additional insured. No incumbent vendor information or existing technology integration requirements are specified in the solicitation documents. The contract pricing structure includes estimated annual labor quantities of 80 hours of regular labor, 40 hours each of overtime and holiday labor, 40 hours of emergency labor, four quarterly preventative maintenance visits, and ten flat-rate travel charges, with a baseline parts cost estimate of $5,000.00; however, no specific award value or budget range is disclosed in the available documentation. All submissions must be made electronically through wvOASIS or in sealed format to the Division of Administrative Services at 1124 Smith Street, Suite 2100, Charleston, West Virginia 25301, directed to the attention of Maddy B. Harrah (maddy.b.harrah@wv.gov), with all bid submissions constituting public documents subject to West Virginia's Freedom of Information Act.