Playground Equipment Repair

The City of Santa Monica is soliciting competitive bids for Playground Equipment Repair and Maintenance services through an Invitation to Bid process, with jurisdiction in Los Angeles County, California. The procurement seeks qualified contractors to provide as-needed repair, replacement, and restoration services for existing playground equipment and rubberized safety surfaces across approximately 17 municipal playground sites over a five-year contract term. Deliverables include repair and replacement of playground components such as posts, decks, clamps, hardware, and footings; installation of original manufacturer parts; repair and replacement of poured-in-place rubber safety surfacing; and responsive service calls within two weeks. All work must comply with ASTM playground safety standards, CPSC Public Playground Safety Guidelines, and OSHA regulations, with work performed Monday through Friday from 7:00 AM to 3:00 PM (no weekend or after-hours work required). Required qualifications include a valid California Class B General Building license or appropriate Class C specialty license; minimum five years of playground repair experience; at least one Certified Playground Safety Inspector credential; and registration with the California Department of Industrial Relations. Evaluation criteria include price, quality, contractor capacity, financial resources, character, integrity, experience, and ability to provide future maintenance, with the City reserving the right to award to separate bidders on individual items and not bound to select the lowest bidder. Critical deadlines include February 25, 2026, at 3:00 PM Pacific Time for written questions, March 11, 2026, for posted responses, and March 18, 2026, at 3:00 PM Pacific Time for electronic bid submission through the City's OpenGov e-Procurement Portal; pricing must remain firm for 90 days from bid opening.

The procurement documentation does not specify any set-aside designations or disadvantaged enterprise restrictions. No incumbent vendors or current contractors are identified in the solicitation materials. Contractors must work with equipment from multiple manufacturers including Kompan, Miracle, Landscape Structures, and Hags, requiring integration with existing playground infrastructure and vendor-specific parts and systems. Contractors must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance with Employers' Liability coverage of at least $1,000,000 per accident, with the City named as additional insured. Prevailing wage requirements apply under California Labor Code Section 1770 et seq., and contractors must furnish a payment bond equal to 100 percent of the proposal amount. The total contract value is $240,000 over the five-year period, with compensation structured through line items for specific equipment replacements and soft rubber play surface repairs priced per square foot, plus a standard hourly labor rate for repairs not otherwise specified; payment terms are net 30 days from delivery and invoice receipt.