Planning consulting services pool

Santa Rosa County Board of County Commissioners is requesting sealed bids for green waste processing and grinding services under ITB 26-020, with bids due March 24, 2026 at 10:00 a.m. and a mandatory pre-bid meeting on March 10, 2026 at 9:00 a.m. at the Santa Rosa County Central Landfill. Santa Rosa County encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, though no formal set-aside or preference applies.

The contractor will mobilize, operate, and demobilize grinding equipment to process accumulated green waste at the Central Landfill (6337 Da Lisa Road, Milton, Florida) and other county-owned or county-controlled properties, including disaster debris management sites and closed landfills. Green waste encompasses vegetative debris without size limitation: grass clippings, leaves, brush, shrubbery, palm fronds, tree branches, tree trunks, roots, stumps, logs, and burls. Upon county notification of a grinding event, the contractor must acknowledge within seventy-two hours, mobilize within thirty calendar days, and complete processing within twenty-one calendar days unless written extension is approved by the Environmental Manager. Grinding operations must occur during normal facility hours (Monday–Saturday, 7:00 a.m.–5:00 p.m., excluding county-recognized holidays). The contractor provides all labor, equipment, materials, fuel, dust control, fire prevention, and contaminant removal; Santa Rosa County provides no utilities, staging space, or equipment assistance. All processed material remains county property and must be stockpiled at county-designated locations. Minimum qualifications include five years of commercial or municipal green waste grinding experience, three professional references, an operations plan, key personnel resumes, and demonstrated regulatory compliance.

The contract is structured on an as-needed basis with unit pricing submitted per short ton and per cubic yard, with payment determined by county scale records or cubic-yard estimates for emergency events. The initial term runs one year from full board execution with renewal options for up to four additional one-year periods upon mutual written agreement. Contract value is not specified. The contractor must maintain workers' compensation (Florida statutory limits with $100,000 per accident employer's liability), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and business auto liability ($500,000 per occurrence), with Santa Rosa County named as additional insured. The contractor must be licensed under Florida Statutes Chapter 489, registered with the Florida Division of Corporations, possess a valid Federal Employer Identification Number, and maintain current System of Award Management registration. Questions are due March 17, 2026 at 12:00 p.m. through the procurement portal at https://procurement.opengov.com/portal/santarosafl. Sealed bids must be submitted electronically through the same portal and will be publicly opened via Microsoft Teams on March 24 at 10:00 a.m.