Placards/Labels for the Public Art Collection Pieces

The City of St. Petersburg, Florida, located in Pinellas County, is seeking a vendor to produce placards and labels for its Public Art Collection through RFP 25-035. The procurement involves creating 89 custom labels, including 28 outdoor weather-resistant signs that must be durable for 10-15 years. Labels will feature a matte or semi-gloss finish with the City logo, "Public Art Collection" text, artist name, artwork location, year, title, materials, and a QR code linking to the Public Art Archive. Deliverables include both indoor wall/podium-mounted and outdoor ground-mounted labels, with potential sticker-based QR codes for easy replacement. The evaluation criteria will allocate points across multiple categories: 30% for firm experience, 25% for creativity and proposal completeness, 20% for cost, 10% for past project performance, and up to 15% for specific business certifications. Vendors must have at least three years of experience in placard manufacturing and meet minimum insurance requirements. The proposal is limited to 30 pages and must be submitted by February 4, 2025, at 3:00 pm, with an evaluation and shortlisting scheduled for February 13, 2025. The initial 91 placards must be provided by May 31, 2025, with all services completed by June 30, 2025.

The City offers additional points for vendors certified as Small Business Enterprises (SBE), Minority Business Enterprises (MBE), or Women Business Enterprises (WBE), with 5 points allocated for each certification from the City of St. Petersburg. Vendors must provide comprehensive documentation, including resumes for key personnel, detailed cost information, and three relevant project examples completed within the past five years. Insurance requirements are substantial, including $1 million in commercial general liability, $1 million in commercial automobile liability, and workers' compensation insurance. The contract will have an initial three-year term with an optional two-year renewal period. While specific budget details are not explicitly stated, the comprehensive evaluation process suggests the City will select the most advantageous proposal considering both price and qualitative factors. The City reserves the right to award the contract to the vendor that best meets the technical specifications and evaluation criteria, with a focus on creating professional, durable signage that effectively documents and showcases the city's public art collection.