Pizza for Pruntytown Correctional Center

The West Virginia Department of Corrections and Rehabilitation is requesting quotations for pizza supply and delivery to Pruntytown Correctional Center under an Advance Request for Quotation (ARFQ), with responses due August 12, 2026. This is a preliminary vendor-qualification process; formal competitive bidding will follow.

The scope covers 14-inch hand-tossed pepperoni-and-cheese and 14-inch cheese pizzas delivered to 2006 Trap Springs Road, Grafton, WV 26354 between 11:00 a.m. and 2:00 p.m., with delivery charges included in the unit price. The contract is open-ended with no guaranteed minimum purchase volume, though estimated volumes are provided on the pricing schedule for evaluation. Award will be made to the vendor offering the lowest overall total cost for items meeting specifications.

Vendors must complete the state-provided Pricing Pages (Exhibit A) through wvOASIS or as an electronic document; incomplete submissions will result in disqualification. Respondents must maintain sufficient inventory, designate a primary contract manager available Monday–Friday, 8:00 a.m. to 5:00 p.m. EST, and provide quarterly reports and annual purchase summaries. Late deliveries exceeding the designated window by more than one hour or failure to remedy deficient performance constitute grounds for contract cancellation. Unacceptable items will be returned at vendor expense with no restocking charge.

Vendors must hold appropriate business licensing, food service permits, and liability insurance as specified by the state and comply with all federal, state, and local health and safety regulations governing food service in correctional facilities. Payment will be F.O.B. destination according to West Virginia state procedures.