Pittsylvania County Solid Waste Phase 3

Pittsylvania County is procuring construction services for Phase 3 of its Sanitary Landfill project, located in Dry Fork, Virginia, through sealed competitive bidding. The project encompasses construction of approximately 7.6 acres of lined landfill cell (Cell D) with related infrastructure, including site preparation, erosion and sediment controls, unclassified excavation, structural fill placement, culvert installation, a Subtitle D composite liner system (Geosynthetic Clay Liner, 60-mil HDPE geomembrane, and geotextile), an 18-inch leachate drainage layer, leachate collection and conveyance systems with dual 7.5-horsepower submersible pumps, electrical infrastructure with telemetry capabilities, gravel access roads totaling approximately 1,677 linear feet, revegetation, and stormwater management channels. The contract also includes an alternate bid for Phase 2 partial closure work covering approximately 7.2 acres. Qualified contractors must hold a Virginia Responsible Land Disturber Certificate and demonstrate documented experience constructing at least two Subtitle D composite liner projects totaling 500,000 square feet within the past five years. Bidders must submit a 5 percent bid bond, subcontractor lists, affidavits, and AGC Form 220 qualifications statements. The mandatory pre-bid conference was held on April 28, 2026, at 1:00 PM at the project site; written questions were due by 5:00 PM on May 12, 2026, with responses provided by addendum no later than May 15, 2026; and sealed bids were due by 2:00 PM on May 22, 2026, at the Pittsylvania County Administration Building in Chatham, Virginia. The project timeline requires 240 days for substantial completion and 260 days for final completion from the Notice to Proceed, with liquidated damages of $500.00 per day assessed for delays. Notice of Award was anticipated in June 2026.

The procurement is restricted to Virginia-registered contractors in compliance with the Virginia Public Procurement Act and Virginia Contractor's Registration Law; no specific set-asides for disadvantaged enterprises are mentioned in the available documentation. Contractors must maintain comprehensive liability insurance with minimum limits of $2,000,000 per occurrence for general liability and $2,000,000 combined single limit for automobile liability, along with workers' compensation coverage at statutory limits. Performance and payment bonds equal to 100 percent of the accepted bid are required, with sureties authorized to transact business in Virginia. The bid structure includes primarily lump sum items for base bid work (Items 10-200) and alternate bid work (Items 300-380), with contingency unit prices for rock removal, unsuitable materials removal, and waste removal. Special retainage provisions apply: 25 percent retention on geosynthetic liner items (Items 70, 80, and 360) until construction certification documentation is approved, then 20 percent becomes payable with 5 percent retained until final project completion. An electrical allowance of $120,000 is included in the base bid, to be replaced with a lump sum amount based on final electrical design drawings. Specific budget or award value ranges are not disclosed in the available contract documents.