ADDENDUM NO. 1

Pittsylvania County Sanitary Landfill Page 1 LaBella Associates, D.P.C., P.C.

Phase 3 Construction April 30, 2026 Addendum #1

PITTSYLVANIA COUNTY SANITARY LANDFILL

PHASE 3 CONSTRUCTION

DRY FORK, VIRGINIA

TO: Pre-Bid Meeting Attendees

FROM: LaBella Associates

1604 Ownby Lane Richmond, VA 23220

SUBJECT: ADDENDUM NO. 1: Dated Thursday, April 30, 2026 to Phase 3

Construction Bid Documents, dated April 2026.

This addendum forms a part of the Contract Documents. Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to do so may subject bidder to disqualification.

The following additions, corrections and clarifications are made to the Contract Documents:

PRE-BID MEETING NOTES: Pre-Bid Meeting Notes are ATTACHED and contain relevant information regarding the preparation of a Bid.

SPECIFICATIONS: DELETE Section 00300, Bid Form in entirety, and REPLACE with revised Section 00300. The revised Specification is provided in redline format for ease of review.

GEOTECHNICAL REPORT: The Geotechnical Report from the Part A submission is ATTACHED.

Attachments:

1. Pre-bid Meeting Notes and Sign-in Sheet

2. Specification Section 00300, Bid Form (Revision 1, 4/30/2026)

3. Geotechnical Report: Pittsylvania County Sanitary Landfill solid Waste Facility Permit

Modification Application, prepared by Virginia Geotechnical Services, P.C. and Dewberry and Davis, and dated November 1992

By:

Jonathan Meyers LaBella Associates

Cc: Connie Gibson, Pittsylvania County

Chris Adcock, Pittsylvania County Caleb Milam, Pittsylvania County

PITTSYLVANIA COUNTY SANITARY LANDFILL

PHASE 3 CONSTRUCTION

DRY FORK, VIRGINIA

Pre-Bid Meeting Agenda Page 1 LaBella Associates, D.P.C., P.C.

Pittsylvania County Landfill April 28, 2026 Phase 3 Construction

PRE-BID MEETING NOTES

Tuesday, April 28, 2026 at 1:00 PM

The mandatory pre-bid meeting for the Phase 3 construction project at the Pittsylvania County Sanitary Landfill was held at the scheduled date and time, at the Landfill Administration Building.

This meeting was an opportunity for the various parties to share information, ask questions, and for BIDDERS to attend and become familiar with the project.

Attendees

• OWNER: Pittsylvania County, o Chris Adcock, Director of Public Works o Connie Gibson, Director of Procurement o Caleb Milam, Assistant Director of Public Works

• ENGINEER: LaBella Associates, D.P.C., P.C. (LaBella) will provide on-site construction observation and construction quality assurance for this project.

o Jonathan Meyers

• Prospective BIDDERS – See Sign-in sheet, attached.

Bidding Schedule

• Tuesday, May 12, 2026, 5:00 PM EDT – Question Deadline: All questions or requests for clarification must be submitted in writing to Jonathan Meyers, LaBella Associates jmeyers@labellapc.com. Responses to questions will be provided to all registered BIDDERS by Addendum.

• Friday, May 15, 2026, 12:00 PM EDT – Addendum: the response to questions will be distributed to all registered BIDDERS no later than this date and time.

• Friday, May 22, 2026, 2:00 PM EDT – Bid Deadline: Sealed bids will be due by 2 p.m.

at the Pittsylvania County Administration Building located at 1 Center Street, Chatham, VA 24531. Bids will be publicly opened and read aloud.

Submit with Bid

• Bid Form

• Bid Bond (5%)

• List of Subcontractors

• Affidavit

• Qualification Statement mailto:jmeyers@labellapc.com

Pre-Bid Meeting Notes Page 2 LaBella Associates, D.P.C., P.C.

Pittsylvania County Landfill April 28, 2026 Phase 3 Construction

Bid Items

• Bid items are primarily lump sum with the exceptions of rock removal and unsuitable materials that are on a contingency basis.

Construction Schedule

• Anticipate Notice of Award June 2026

• 240 days for substantial completion from Notice to Proceed

• 260 days for final completion

• Liquidated damages will be assessed

• Substantial Completion for this project o Substantial completion for Phase 3 Construction is defined as the completion of the liner system, the leachate collection and removal system, the access road, the sediment basin, and submittal of all quality control documentation as required by the Contract Documents.

o Substantial completion for Phase 2 Closure Construction is defined as the completion of the final closure system, installation of the gas wells, the access road, stormwater management system, and submittal of all quality control documentation as required by the Contract Documents.

Scope of Work (project highlights)

• E&S Controls

• Sediment Basin

• Approx. 7.6 acres of lined cell construction, consisting of Controlled Subgrade, Geosynthetic Clay Liner (GCL), 60 mil HDPE geomembrane, and geotextile.

• 18” leachate drainage layer

• HDPE leachate collection pipes

• Pumps, electrical

• Liner tie-in / waste relocation

• Gravel Access Roads

• Approx. 7.2 acres of landfill closure consisting of geocomposite, Geosynthetic Clay

Liner (GCL), 40 mil LDPE geomembrane, geocomposite, and soil cover

Prior to the Bid

• Existing Site Conditions: BIDDER is responsible for being acquainted with all existing conditions. Site visits shall be performed only under the schedules and arrangements approved in advance by the ENGINEER and the OWNER.

• Subsurface Investigation: Prior to submitting Bids, BIDDERS may make their own subsurface investigation to satisfy themselves as to the site and subsurface

Pre-Bid Meeting Notes Page 3 LaBella Associates, D.P.C., P.C.

Phase 3 Construction conditions, but such subsurface investigations and site visits shall be performed only under schedules and arrangements approved in advance by the ENGINEER and the

OWNER.

• Geotechnical Information for the site consists of the information from the original Part A submission, which will be provided to all registered bidders. The report was noted as being old but will contain sufficient information to make a determination about rock.

Based on previous construction and borrow excavation at the site, the potential to encounter rock is low.

General

• RLD Requirement: CONTRACTOR shall have a Responsible Land Disturber (RLD) that is certified through the Virginia Department of Environmental Quality.

• Existing Site Structures and Utilities: Any damage to existing site structures, including monitoring wells, gas probes, gas vents, or any existing utility structures by the CONTRACTOR shall be repaired to original condition at no cost to the OWNER.

• Prior to land disturbance, CONTRACTOR is responsible to locate the facility property and buffer lines when work will be within 15 feet of the property line.

o This will only be a consideration in the north part of Phase 3 Construction, especially the grading associated with the access road and sediment basin.

• E&S Control: CONTRACTOR must complete the construction of the erosion and sediment control features prior to starting any other earth disturbing work.

o The construction of Phase 3 will eliminate the existing sediment basin, so it is imperative to construct the proposed sediment basin first.

• Safety: CONTRACTOR is responsible for safety and security of their personnel and equipment and adhering to local safety guidelines and state and federal safety guidelines.

• Permits: CONTRACTOR must apply for, obtain, and pay for all permits and bonds required to perform the Work. All permits shall be displayed at the project site, and copies of all permits shall be submitted to the ENGINEER and OWNER.

o The OWNER will make application for the Erosion and Sediment Control permit, at no cost to the CONTRACTOR. However, the CONTRACTOR will be the permittee, with full responsibility for the required Erosion and Sediment Control bond, for installing and managing erosion and sediment controls, and for any corrective actions or fines incurred during the term of the permit. Under no circumstances will the OWNER be held responsible for erosion and sediment control activities.

• Codes: CONTRACTOR must obtain all necessary County and State licenses and permits and comply with all applicable codes and regulations of authorities having jurisdiction.

Submit copies of inspection reports, notices, and similar communications to the

Pre-Bid Meeting Notes Page 4 LaBella Associates, D.P.C., P.C.

Phase 3 Construction

ENGINEER and the OWNER.

• Burning of land clearing debris: Burning is not permitted.

o A burn ban is currently in effect. If the burn ban is lifted, the OWNER may approve limited burning on a case-by-case basis.

o Vegetative waste and land-clearing debris may be disposed of at an approved on-site location at no charge to the CONTRACTOR. Any on-site disposal activities shall be coordinated with the OWNER.

Site Access/Hours of Operation:

• CONTRACTOR will be responsible for both litter and dust control, and sanitary facilities for his and his subcontractors’ personnel.

• Surveys: CONTRACTOR is responsible for providing their own construction stakeouts and construction surveys, all survey work and record documents.

• Contractor’s quality testing. In accordance with Section 01400, the CONTRACTOR is responsible for his own work and should employ competent personnel to monitor the use and placement of all materials, and quality control testing as necessary.

o OWNER has engaged a third-party firm to conduct inspections and testing. This does not alleviate any responsibility for the CONTRACTOR to monitor and document their own work.

Electronic Document Release Agreement o ENGINEER will distribute CAD files for the construction project to registered BIDDERS who complete the “Agreement for Delivery of Documents in Electronic Format” and submit to the ENGINEER. Any party that requires a form may contact the ENGINEER. CAD files will be distributed by ShareFile account.

Questions received during the Pre-Bid meeting are included below.

1.1. Electrical Service for Phase 3 Construction: Will the CONTRACTOR be responsible for distributed electrical power?

Response: The OWNER will provide electrical power to the area of work, see Detail 1/E- 01 on Drawing No. E-01. The CONTRACTOR’s work will begin at the pole, which will be installed by others at the location shown on 1/E-03 on Drawing No. E-03.

1.2. Office Trailer: Will the CONTRACTOR be required to provide an office trailer?

Response: There is no requirement for an office trailer. The CONTRACTOR may place a trailer at an approved location near Phase 3. The OWNER may make space available in the old administration building for the CONTRACTOR’s use.

Pre-Bid Meeting Notes Page 5 LaBella Associates, D.P.C., P.C.

Phase 3 Construction

1.3. Allowance for electrical: Explain the Allowance for electrical?

Response: Item 170, Allowance - Electrical Service and the associated amount will be removed from the Bid Form and replaced with Item 170, Electrical. It will be a lump sum item based on the three electrical design drawings numbers E-01, E-02, and E-

03. BIDDERS should prepare the lump sum cost to include all electrical items starting from the new pole to be installed adjacent to Phase 3 (also see Question 1.1).

1.4. Tax Status: Is the County exempt from State Sales Taxes?

Response: Yes, the County is exempt from State Sales Taxes.

Questions received by email prior to the Pre-Bid meeting are included below.

1.5. Retainage: For bid items 70, 80, and 360 will you reduce the retainage to 5% or 10% in lieu of the 25% stated in the Measurement and Payment?

Response: The retainage will not be reduced. 25% of the cost for Items 70, 80, and 360 will be retained until the documents needed for the construction certification report are submitted. After the documents are submitted and found to be satisfactory, 20% can be paid out, leaving the 5% retainage until completion.

1.6. CAD Files: Will AutoCAD files be available during the bidding process?

Response: The ENGINEER will provide CAD files in AutoCAD format to prospective bidders who complete the “Agreement for Delivery of Documents in Electronic Format” and submit to the ENGINEER. Any party that requires a form may contact the ENGINEER. CAD files will be distributed by ShareFile account.

1.7. Rain Flap: Please provide the location of the Temporary Rain Flap (Detail E Sheet 9)?

Response: The rain flap will be located in middle of the Cell D, at approximate contour 652 (See Drawing No. 4), and aligned so the stormwater drains to the East. Assume a length of approximately 450 linear feet and a geomembrane width of 1/2 the width of a standard geomembrane roll (12 feet).

This document represents the author’s understanding of the discussions during the referenced meeting. Please return any corrections or omissions to the author within ten (10) days of receipt so they may be incorporated into the final document.

Author: Jonathan Meyers Date Prepared: 4/30/2026

Pittsylvania County Sanitary Landfill

I.... B® 1L Phase 3 Constructioni Pre-Bid Meeting April 28, 2026, 1:00 PM

NAME COMPANY PHONE EMAIL

. 1C 11)-✓1 .r Y * 15 4 SY e .) V tV La 1€//a e..

tr O j a aI t /CcrK Jt/t K&c 7O-Z33-'O7 f 0 tnSvv V(( r4t lQiu Coin

c. l Ic ll l tisk , y-; ` l9 Z '`1gv .;naVn i)1 za53z9 /? b qs •r a/fit . _o

6 gg r V / / (I / JL7 f✓ c - (CUz ('-7it

__ -ur,, 3 -81 S-o3C1 pn s hcons+, cam

Sou-7 2- 3`{

Lji -,5 v .tJ5 i Y v , c r ,-R. 5-3J'- y3 J /r . EJv y / !4✓ P'!-rz4t. , 1- -71 _ c __ o_ _

/1G1101 e TG 1D1 ?i 1\fC 1f 43 2 IT one: t to o o19 f' i e IGQs Sore 4 /I /24liq q3 y7/3l/ t-Vi1i e 5 ie

[//~✓ sf` ! " ! f/ " f /V G

C- l _ 5A-eJJT Cop '5 - fin' -b r ,G 5 / ! ,✓C -

223619.01 Phase 06 1 of 2

ATTACHMENT - Pre-Bid Meeting Sign-in Sheet

Pittsylvania County Sanitary Landifll

LaBeIL Phase 3 Construction4 Pre-Bid Meeting April 28, 2026, 1:00 PM

NAME COMPANY PHONE EMAIL

CQ ? Co 3] / - W Q leb, ;i ® }' v c3 r c ' ate) S -C s r,_1

223619.01 Phase 06 2 of 2

Pittsylvania County Sanitary Landfill 00300-1 LaBella Associates Phase 3 Construction April 2026

SECTION 00300

BID FORM

PROJECT IDENTIFICATION:

Pittsylvania County Sanitary Landfill, Phase 3 Construction Dry Fork, Virginia

CONTRACT IDENTIFICATION AND NUMBER:

LaBella Project Number 2253619.01 Phase 06

THIS BID IS SUBMITTED TO:

Pittsylvania County 1 Center Street Chatham, VA 24531

THIS BID IS SUBMITTED BY:

_______________________________________________ Date: ________________________

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

The Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of OWNER. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements at the pre-construction meeting to be scheduled within thirty (30) business days after the date of OWNER’s Notice of Award.

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

Revision 1, 4/30/2026

Pittsylvania County Sanitary Landfill 00300-2 LaBella Associates

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

D. Bidder has carefully studied all: (1) All drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and (2) reports and drawings of a Hazardous Environmental Condition, if any, which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions.

E. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by ENGINEER is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

4.01 Bidder further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

5.01 The quantities listed in the Table of Prices are estimated quantities based upon the Engineer’s evaluation of the Work and are provided for informational purposes only. The CONTRACTOR shall determine actual quantities and costs and shall be satisfied that they are in accordance with the Contract Documents for the CONTRACTOR’s Bid. CONTRACTOR must realize that only major items and not all construction items are included in the list below.

6.01 Bidder will complete the Work in accordance with the Contract Documents for the following price as totaled from the attached Table of Prices:

Pittsylvania County Sanitary Landfill 00300-3 LaBella Associates

BASE BID PRICE (Items 10 through 200)

_______________________________________________________________________________ (words)

(figures)

ALTERNATE BID PRICE ( (Items 300 through 380)

_______________________________________________________________________________ (words)

(figures)

Payment for unit price items shall be made based upon installed and measured quantities, multiplied by the unit price provided in the Table of Prices.

The Owner may order changes in the Work as provided in the Contract Documents. Changes in the contract amount made necessary by increases or decreases in the quantities of Work performed or ordered shall be based on the unit prices established by dividing the estimated quantities listed on the Table of Prices by the respective lump sum bid amount. Any such change shall be instituted through the procedures contained in the Contract Documents.

All specific cash allowances are included in the price(s) set forth above and have been computed in accordance with paragraph 11.02 of the General Conditions.

7.01 Bidder agrees the Work will be substantially completed within 240 days and completed and ready for final payment in accordance with paragraph 14.07.B of the General Conditions within 260 days. For this project, substantial completion is defined as:

A. Substantial completion for Phase 3 Construction is defined as the completion of the liner system, the leachate collection and removal system, the access road, the sediment basin, and submittal of all quality control documentation as required by the Contract Documents.

B. Substantial completion for Phase 2 Closure Construction is defined as the completion of the final closure system, installation of the gas wells, the access road, stormwater management system, and submittal of all quality control documentation as required by the Contract Documents.

the completion of the liner system, the leachate collection and removal system, the access road, the sediment basin, and submittal of all quality control documentation as required by the Contract Documents, so the Construction Documentation Report can be submitted to the Virginia Department of Environmental Quality.

8.01 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified above, which shall be stated in the Agreement.

9.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of 5% of the maximum bid price;

B. A tabulation of Subcontractors, Suppliers and other individuals and entities required to be identified in this Bid (on the form attached to this Bid document); and

C. Affidavit (form attached to this Bid document).

Pittsylvania County Sanitary Landfill 00300-4 LaBella Associates

D. AGC Document No. 220 (Section 00440)

10.01 Communications concerning this Bid shall be addressed to:

The address of Bidder indicated below:

11.01 The terms used in this Bid with initial capital letters have the meanings indicated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

12.01 The BIDDER certifies that he has not combined, conspired or agreed to intentionally rig, alter or otherwise manipulate, or to cause to be rigged, altered, or otherwise manipulated this bid for the purpose of allocating purchases or sales to or among persons, raising or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with the OWNER.

Registered as a Contractor under Title 54.1, Subtitle II, Chapter 11 of the code of Virginia:

Licensed Class A Virginia Contractor No. ____________________________________________

Licensed Class B Virginia Contractor No. ____________________________________________

Valid until ________________________________________________(Date).

Classifications ____________________________________________

I certify that I am a Registered Contractor in compliance with Sections 54-139 to the Virginia Contractor’s Registration Law, Title 54.1, Subtitle II, Chapter 11, Code of Virginia.

I certify that the firm signing this Bid and registered under that name is legally qualified as determined by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, in granting the registration, to perform all Work included in the scope of the Contract.

The BIDDER hereby certifies that he will comply with all provisions of the Virginia Public Procurement Act.

SUBMITTED on _________________________________________, ________.

Pittsylvania County Sanitary Landfill 00300-5 LaBella Associates

If Bidder is:

An Individual

Name (typed or printed):

By: (SEAL) (Individual’s signature)

Doing business as:

Business address:

Phone No.: FAX No.:

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed):

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):_____________

(Signature -- attach evidence of authority to sign)

Name (typed or printed):

Title:

(CORPORATE SEAL)

Attest (Signature of Corporate Secretary)

Date of Qualification to do business is .

Pittsylvania County Sanitary Landfill 00300-6 LaBella Associates

A Joint Venture

Joint Venturer Name: (SEAL)

(Signature of joint venture partner -- attach evidence of authority to sign)

Name (typed or printed):

Title:

Joint Venturer Name: (SEAL)

(Signature -- attach evidence of authority to sign)

Name (typed or printed):

Title:

Phone and FAX Number, and Address for receipt of official communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

Pittsylvania County Sanitary Landfill 00300-7 LaBella Associates

END OF SECTION 00300

Pittsylvania County Sanitary Landfill Phase 3 Construction

Dry Fork, VA

TABLE OF PRICES

Bid Description Quantity Unit Unit Price Subtotal Cost Item

BASE BID

10 Mobilization/Demobilization 1 LS

20 Erosion and Sediment Control 1 LS 30 Earthwork 1 LS 40 Access Road 1 LS 50 Sediment Basin 1 LS 60 Stormwater Management System 1 LS 70 Geosynthetic Clay Liner (GCL) 1 LS 80 Geomembrane 1 LS 90 Geotextile 1 LS

100 Anchor Trench 1 LS 110 Liner Tie-in 1 LS 120 18” Drainage Layer 1 LS 130 Leachate Collection System 1 LS 140 Leachate Pumps and Pump Station 1 LS 150 Leachate Force Main 1 LS 160 Revegetation and Restoration 1 LS 170 Allowance – Electrical Service 1 LS $120,000 $120,000 170 Electrical 1 LS 180 Contingent - Unsuitable Materials 1,000 CY 190 Contingent - Rock Removal 1,000 CY 200 Contingent - Waste Removal 10,000 CY

TOTAL – BASE BID

ALTERNATE BID – PHASE 2 PARTIAL CLOSURE

300 Phase 2 Partial Closure Mobilization 1 LS 310 Erosion and Sediment Control 1 LS 320 Earthwork 1 LS 330 Access Road 1 LS 340 Stormwater Management System 1 LS 350 Landfill Gas Vent 8 EA 360 Closure Liner System 1 LS 370 24” Soil Cover 1 LS 380 Revegetation and Restoration 1 LS

TOTAL – ALTERNATE BID