Pittsylvania County Sanitary Landfill 00001-1 LaBella Associates Phase 3 Construction April 2026

SECTION 00001

TABLE OF CONTENTS

PART I - BIDDING DOCUMENTS

Section # Title

00010 Invitation to Bid

00100 Instructions to Bidders

00200 Not Used

00300 Bid Form

00410 Bid Bond

00420 Subcontractor List

00430 Affidavit

00440 Qualification Statement (AGC Form 220)

PART II - CONTRACT DOCUMENTS

Section # Title

00500 EJCDC Standard Form of Agreement

00610 Performance Bond

00620 Payment Bond

00700 General Conditions

00710 List of Drawings

00800 Supplementary Conditions

00901 Notice of Award

00902 Notice to Proceed

00903 Application for Payment

00904 Work Change Directive

00905 Change Order

00906 Certificate of Substantial Completion

00907 Submittal Form

Pittsylvania County Sanitary Landfill 00001-2 LaBella Associates

PART III – TECHNICAL SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

Section # Title

01010 Summary of Work

01020 Allowances

01025 Measurement and Payment

01050 Field Engineering

01060 Regulatory Requirements

01070 Lines and Grades

01152 Application for Payment

01153 Change Order Procedures

01200 Project Meetings

01310 Schedules

01340 Shop Drawings and Product Data

01400 Quality Assurance and Quality Control

01500 Temporary Facilities and Controls

01568 Erosion and Sediment Control

01700 Contract Closeout

01720 Record Documents

DIVISION 2 - SITE WORK

02100 Site Preparation and Restoration

02200 Earthwork

02225 Trenching and Backfilling

02275 Rip Rap

02406 Protective Cover Layer

02408 Leachate Collection Layer

02410 Leachate Collection System

02420 Run-on and Run-off Control Systems

02480 Revegetation and Restoration

02500 Paving and Surfacing

02610 Pipes, Fittings, and Appurtenances

Pittsylvania County Sanitary Landfill 00001-3 LaBella Associates

DIVISION 13 - SPECIAL CONSTRUCTION

13302 Geocomposite

13310 Geotextile

13315 Geosynthetic Clay Liner (GCL)

13320 Geomembrane

13400 Internal/Interface Friction Testing

DIVISION 15 – MECHANICAL

15160 Leachate Pumps and Pump Station

15910 Passive Landfill Gas Extraction Well (Landfill Gas Vent)

PART IV - CONSTRUCTION QUALITY ASSURANCE PLAN

Construction Quality Assurance Plan

NOTE: The 2025 Quality Assurance Plan and Technical Specifications document is provided, but the Technical Specifications have been removed to Part IV.

END OF SECTION 00001

PART I - BIDDING DOCUMENTS

Pittsylvania County Sanitary Landfill 00010-1 LaBella Associates

SECTION 00010

INVITATION TO BID

Pittsylvania County Sanitary Landfill Phase 3 Construction

Dry Fork, Virginia

Pittsylvania County will be accepting Bids for cell construction and related infrastructure at the Pittsylvania County Sanitary Landfill, located at 382 Rainbow Lane Dry Fork, VA 24549. The work includes, but is not limited to, the following:

• Erosion and Sedimentation Controls;

• Site Preparation;

• Unclassified Excavation,

• Placement of Structural Fill;

• Culvert Installation;

• Subtitle D Liner System Construction;

• Leachate Collection and Conveyance System Construction;

• Gravel Access Roads;

• Revegetation; and

• Stormwater Conveyance Channels.

Bidding Documents, consisting of Bid Instructions, Bid Forms, Contract Documents, Specifications, and Drawings, will be made available for review beginning Monday, April 20, 2026. To receive the bidding documents from the County, please contact Connie Gibson at connie.gibson@pittgov.org.

A mandatory Pre-Bid conference will be held on Tuesday, April 28, 2026, at 1:00 PM, at the Pittsylvania County Sanitary Landfill located at 382 Rainbow Lane, Dry Fork, VA 24549.

Questions concerning the meaning or intent of the Bidding Documents shall be submitted in writing to Jonathan Meyers via email at jmeyers@labellapc.com no later than 5:00 p.m. on Tuesday, May 12, 2026. Responses to questions not clearly answered by the bidding documents will be addressed by an Addendum to the bidding documents no later than Friday, May 15, 2026.

Sealed bids must be received before 2:00 p.m. on Friday, May 22, 2026, at the Pittsylvania County Administration Building located at 1 Center Street Chatham, VA 24531, and will be publicly opened and read aloud. Award will be made in the best interest of Pittsylvania County, and the right to reject any or all bids and proposals, and to waive informalities in bids is reserved.

Bids may be submitted by one of the following:

1. Bids can be mailed or hand-delivered to the attention of Connie Gibson, Pittsylvania County, 1 Center Street Chatham, VA 24531. Bids delivered after the deadline will be marked as “late” and retained unopened by the County.

2. Bids may be submitted electronically by registered suppliers on the Commonwealth of Virginia’s eVA procurement marketplace; there is no cost to register. Instructions for submitting an electronic bid:

• Go to https://eva.virginia.gov;

• Click on “I Sell to Virginia;”

• Click on “eVA Supplier Training;” and

• Click on “Viewing and Responding to Solicitations Video.”

• Register as a “New Supplier” at https://eva.virginia.gov/register-now.html.

3. Bids may be submitted electronically but the County requires a paper copy for review.

file://cash.lab/u/Legacy/RIC/Projects/Pittsylvania/Pittsylvania%20County%20Landfill/Construction/Phase%203/Part%20I-Bid%20Docs/connie.gibson@pittgov.org mailto:jmeyers@labellapc.com?subject=Pittsylvania%20Phase%203%20Bid https://eva.virginia.gov/ https://eva.virginia.gov/register-now.html

Pittsylvania County Sanitary Landfill 00010-2 LaBella Associates

The successful bidder shall be a Contractor, with a Responsible Land Disturber Certificate (RLD), who has experience constructing landfill Subtitle D liner systems and leachate collection and conveyance systems, and is familiar with the particular requirements of landfill construction. AGC form 220 will be used to evaluate the Bidder’s experience record. At least two (2) Subtitle D liner projects totaling 500,000 square feet of constructed liner within the last 5 years are required to have been successfully completed by the CONTRACTOR or their subcontractors in addition to the requirements of the landfill liner installer as set out in the Specifications.

Pittsylvania County Sanitary Landfill 00100-1 LaBella Associates

SECTION 00100

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Article Page

ARTICLE 1 - DEFINED TERMS 4

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS 4

ARTICLE 3 - QUALIFICATIONS OF BIDDERS 4

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE 4

ARTICLE 5 - PRE-BID CONFERENCE 6

ARTICLE 6 - SITE AND OTHER AREAS 6

ARTICLE 7 - INTERPRETATIONS AND ADDENDA 7

ARTICLE 8 - BID SECURITY 7

ARTICLE 9 - CONTRACT TIMES 7

ARTICLE 10 - LIQUIDATED DAMAGES 7

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS 7

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS 8

ARTICLE 13 - PREPARATION OF BID 8

ARTICLE 14 - BASIS OF BID; EVALUATION OF BIDS 9

ARTICLE 15 - SUBMITTAL OF BID 9

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID 9

ARTICLE 17 - OPENING OF BIDS 10

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE 10

ARTICLE 19 - BIDS EXCEEDING AVAILABLE FUNDS 10

ARTICLE 20 - AWARD OF CONTRACT 11

ARTICLE 21 - CONTRACT SECURITY AND INSURANCE 11

ARTICLE 221 - SIGNING OF AGREEMENT 11

ARTICLE 23 - PAYMENT OF SUBCONTRACTORS 12

ARTICLE 24 - NON-DISCRIMINATION 12

ARTICLE 25 - RETAINAGE 13

Pittsylvania County Sanitary Landfill 00100-2 LaBella Associates

TABLE OF ARTICLES (Alphabetical by Subject)

Subject Article

Award of Contract

Basis of Bid; Evaluation of Bids

Bids Exceeding Available Funds

Bid Security

Bids to Remain Subject to Acceptance

Contract Security and Insurance

Contract Times

Copies of Bidding Documents

Defined Terms

Examination of Bidding Documents, Other Related Data, and Site

Interpretations and Addenda

Liquidated Damages

Modification and Withdrawal of Bid

Non-Discrimination

Opening of Bids

Payment of Subcontractors

Pre-Bid Conference

Preparation of Bid

Qualifications of Bidders

Retainage

Signing of Agreement

Site and Other Areas

Subcontractors, Suppliers and Others

Submittal of Bid

Substitute or “Or-Equal” Items

Pittsylvania County Sanitary Landfill 00100-3 LaBella Associates

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Bidder--The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Successful Bidder--The lowest responsible Bidder submitting a responsive Bid to whom OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the Advertisement or Invitation to Bid may be obtained from the Issuing Office.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 OWNER and ENGINEER in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, within five days of OWNER’s request, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Evidence of Bidder’s qualifications to do business in the state where the Work is located.

B. Financial statement of Bidder.

C. Equipment, manpower, and projected workload.

D. Insurance as required in the Supplementary Conditions.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that Engineer has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that ENGINEER has used in preparing the Bidding Documents.

Pittsylvania County Sanitary Landfill 00100-4 LaBella Associates

B. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in paragraph 4.02 of the General Conditions has been identified and established in paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to OWNER and ENGINEER by owners of such Underground Facilities, including OWNER, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a Hazardous Environmental Condition identified at the Site, if any, that ENGINEER has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in paragraph 4.03.A will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in paragraph 4.06 of the General Conditions has been identified and established in paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in paragraph 4.06 of the General Conditions.

4.05 On request, OWNER will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies, as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.06 Reference is made to Article 7 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by OWNER or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, including any Addenda and the other related data identified in the Bidding Documents;

B. visit the Site, during normal operating hours, and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work;

D. carefully study all reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and carefully study all reports and drawings of a Hazardous

Pittsylvania County Sanitary Landfill 00100-5 LaBella Associates

Environmental Condition, if any, at the Site which have been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions;

E. obtain and carefully study (or assume responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the Bid Price and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

I. promptly give ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by ENGINEER is acceptable to Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by ENGINEER are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A mandatory Pre-Bid conference will be held at the time and location indicated in Section 00010, Invitation to Bid. Representatives of OWNER and ENGINEER will be present to discuss the Project. ENGINEER will transmit to all prospective Bidders of record such Addenda, as ENGINEER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents.

Pittsylvania County Sanitary Landfill 00100-6 LaBella Associates

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents shall be submitted in writing to Jonathan Meyers via email at jmeyers@labellapc.com prior to the time and location indicated in Section 00010, Invitation to Bid. Interpretations or clarifications considered necessary by the OWNER and ENGINEER in response to such questions will be issued by Addenda delivered to all parties recorded by ENGINEER as having received the Bidding Documents. Questions received less than five working days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by OWNER or ENGINEER. All addenda received by Bidders must be entered on the Bid Form.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to OWNER in an amount of 5% of Bidder’s maximum Bid price and in the form of a certified or bank check or a Bid Bond [on the form attached] issued by a surety meeting the requirements of paragraphs 5.01 and 5.02 of the General Conditions. The deposit shall be enclosed in the sealed envelope containing the Bid.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) Substantially Completed and (b) also completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in the General Conditions and may be supplemented in the General Requirements.

mailto:jmeyers@labellapc.com?subject=Pittsylvania%20Phase%203%20Bid

Pittsylvania County Sanitary Landfill 00100-7 LaBella Associates

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to OWNER a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by OWNER. If OWNER or ENGINEER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which OWNER or ENGINEER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the Agreement as provided in paragraph 6.06 of the General Conditions.

12.03 CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom CONTRACTOR has reasonable objection. The value of the work performed by Subcontractors shall not exceed 30% of the total value of the Contract, exclusive of materials.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid form is included with the Bidding Documents. Additional copies may be obtained from ENGINEER.

13.02 All blanks on the Bid form shall be completed by printing in ink or by typewriter and the Bid signed. A Bid price shall be indicated for each Bid item, alternative, and unit price item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid form.

The official address of the joint venture must be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid form.

Pittsylvania County Sanitary Landfill 00100-8 LaBella Associates

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number for the state of the Project, if any, shall also be shown on the Bid form.

13.12 Erasures or other changes in a Bid must be explained or noted over the signature of the Bidder as given in sections 13.03 through 13.06.

13.13 Bids containing any conditions, omissions, failure to bid all items, unexplained erasures or alterations or items not called for in the Bid, or irregularities of any kind, may be rejected by the OWNER as being non-responsive.

ARTICLE 14 - BASIS OF BID; EVALUATION OF BIDS

14.01 Basis of Bid

A. Bidders shall submit a Bid on a per unit basis as set forth in the Bid form.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in paragraph 11.02 of the General Conditions.

14.03 Bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in Article 9.

ARTICLE 15 - SUBMITTAL OF BID

15.01 Each prospective Bidder shall submit one copy of the Bidding Documents, and, if required, the Bid Bond.

The Bid form is to be completed and submitted with the Bid security and the following data:

A. The list of Subcontractors (on the form provided) together with a certification of the requirements of Section 12.03.

B. Affidavit (on the form provided)

C. AGC Qualifications Statement (on the form provided).

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to Pittsylvania County.

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and

Pittsylvania County Sanitary Landfill 00100-9 LaBella Associates substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid form, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 - BIDS EXCEEDING AVAILABLE FUNDS

19.01 If the bid of the lowest responsive and responsible bidder exceeds the available funds for such project, then the Director of Procurement or his/her designee may negotiate with the apparent low bidder in order to obtain a contract price within the available funding limits. Such negotiation may include, but is not necessarily limited to the following:

A. Reduction of scope, goods, services, insurance, or construction procured;

B. Adjustment of the bid price;

C. Substitution of materials; and

D. Changes in the period for project completion.

19.02 The conditions and procedures for such negotiations shall be as follows:

A. Director of Procurement or his/her designee and members of the end Using Department shall meet with the apparent low bidder and, in the case of a construction contract, with the architect and/or any engineering consultants as applicable, and such parties shall jointly prepare a list of contract scope modifications that do not impair the original proposed functions(s) of the project.

B. The apparent low bidder shall provide additional details on labor, materials, pricing and/or a Schedule of Values at Pittsylvania County request and prepare price reductions for review by the Director of Procurement or his/her designee and members of the end Using Department and, in the case of construction, by the architect and/or any engineering consultants as applicable.

C. Director of Procurement or his/her designee and members of the end Using Department, in the case of construction, the architect and/or any engineering consultants as applicable, shall evaluate each price reduction and shall accept only those reductions that are considered to be in the best interest of Pittsylvania County.

D. If the acceptable price reductions result in a reduced contract price that is within available funding limits, a contract shall be awarded, subject to approval by Pittsylvania County, if applicable. The negotiation with the apparent low bidder shall be summarized in a Post Bid Modification and posted with the Notice of Intent to Award or Notice to Award for each contract.

E. If the acceptable price reductions do not reduce the cost of the proposal to an amount that is within available funding limits, the bid shall be rejected. The negotiation with the apparent low bidder shall be summarized in a Post Bid Modification document and filed with the Procurement file. A Cancellation Notice shall be posted.

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19.03 Notwithstanding the foregoing, the Director of Procurement has the right to cancel any solicitation, to reject any or all bids, even after negotiations with the low bidder and to waive any informality in bids.

ARTICLE 20 - AWARD OF CONTRACT

20.01 OWNER reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. OWNER may also reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder. OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

20.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

20.03 In evaluating Bids, OWNER will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

20.04 In evaluating Bidders, OWNER will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

20.05 OWNER may conduct such investigations as OWNER deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

20.06 If the Contract is to be awarded, OWNER will award the Contract to the Bidder whose Bid is in the best interests of the Project.

ARTICLE 21 - CONTRACT SECURITY AND INSURANCE

21.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth OWNER’s requirements as to performance and payment Bonds and insurance. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by such Bonds.

21.02 Bonds shall comply with the Code of Virginia and each shall be in an amount equal to one hundred percent (100%) of the accepted Bid as guaranty for the faithful performance of the Contract and the payment of all persons who have and fulfill Contracts which are directly with the Successful Bidder. The Sureties of all Bonds shall be a surety company or companies authorized to transact business in the Commonwealth of Virginia with a Virginia address. Documents evidencing current authority or attorney-in-fact of surety must be attached to the Bonds. The Bonds must be in a form approved by the OWNER.

21.03 Any suit under the Bonds furnished for this Project must be instituted before the expiration date or one year from the date of which final payment under the Contract is due.

ARTICLE 22 - SIGNING OF AGREEMENT

22.01 A date for a pre-construction meeting will be made within thirty (30) business days of the Notice of Award at which the CONTRACTOR and his agents, the OWNER and his agents, and the ENGINEER and his agents will attend. The purpose of this meeting is to resolve questions concerning the Agreement and other Contract

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Documents and to have all required parties sign the Agreement and all supporting Contract Documents. Any other questions concerning the start of the project can be resolved at this meeting. The date for the meeting will be mutually agreed upon between the OWNER, the ENGINEER, and the CONTRACTOR. The CONTRACTOR also is advised to use this meeting as an opportunity to present Shop Drawings and other submittals to the ENGINEER.

ARTICLE 23 - PAYMENT OF SUBCONTRACTORS

23.01 In accordance with Virginia Code Section 11-62.11 the CONTRACTOR agrees that:

Should any Subcontractor be employed by the CONTRACTOR for the provisions of any goods and services under this Contract, the CONTRACTOR agrees to the following:

A. The CONTRACTOR shall, within seven (7) days after receipt of any payments from the OWNER pursuant to this Contract either:

1. Pay the Subcontractor for the proportionate share of the total payment received from the OWNER attributable to the goods or services provided by the Subcontractor;

2. Notify the OWNER and the Subcontractor, in writing, of the intention to withhold all or part of the

Subcontractor’s payment with the reason for non-payment.

B. Subcontractors must agree to a Contract clause, which requires that they provide their social security numbers and for proprietorships, partnerships and corporations that they provide their federal employer identification numbers.

C. The CONTRACTORS shall pay interest to the Subcontractors on all amounts owed by the CONTRACTOR that remain unpaid after seven (7) days following receipt by the CONTRACTOR of payment from the OWNER for work performed by the Subcontractor under contract except amounts withheld pursuant to subparagraph a.2. above.

D. CONTRACTOR agrees to provide the following in all Contracts with Subcontractors: “Unless otherwise provided under the terms of this Contract, interest shall accrue at the rate of one percent per month.”

E. CONTRACTOR shall include in all of its subcontractors a provision that each Subcontractor is to include or otherwise be subject to the same payment of interest requirements with respect to each lower-tiered Subcontractor as is CONTRACTOR bound to its Subcontractors.

ARTICLE 24 - NON-DISCRIMINATION

24.01 Non-Discrimination

CONTRACTOR agrees as follows:

A. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the CONTRACTOR. The CONTRACTOR agrees to post, in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

B. The CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of the

CONTRACTOR, will state that such CONTRACTOR is an equal opportunity employer.

C. Notices, advertisements and solicitation placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this Section.

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D. The CONTRACTOR will include the provisions of the foregoing paragraphs a, b and c in every Subcontract or purchase order so that the provisions will be binding upon each Subcontractor or vendor.

ARTICLE 25 - RETAINAGE

25.01 Provisions concerning CONTRACTOR’s rights to deposit securities in lieu of retainage are set forth in the Agreement.

Pittsylvania County Sanitary Landfill 00300-1 LaBella Associates

SECTION 00300

BID FORM

PROJECT IDENTIFICATION:

Pittsylvania County Sanitary Landfill, Phase 3 Construction Dry Fork, Virginia

CONTRACT IDENTIFICATION AND NUMBER:

LaBella Project Number 2253619.01 Phase 06

THIS BID IS SUBMITTED TO:

Pittsylvania County 1 Center Street Chatham, VA 24531

THIS BID IS SUBMITTED BY:

_______________________________________________ Date: ________________________

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

The Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of OWNER. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements at the pre-construction meeting to be scheduled within thirty (30) business days after the date of OWNER’s Notice of Award.

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

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C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

D. Bidder has carefully studied all: (1) All drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and (2) reports and drawings of a Hazardous Environmental Condition, if any, which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions.

E. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by ENGINEER is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

4.01 Bidder further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

5.01 The quantities listed in the Table of Prices are estimated quantities based upon the Engineer’s evaluation of the Work and are provided for informational purposes only. The CONTRACTOR shall determine actual quantities and costs and shall be satisfied that they are in accordance with the Contract Documents for the CONTRACTOR’s Bid. CONTRACTOR must realize that only major items and not all construction items are included in the list below.

6.01 Bidder will complete the Work in accordance with the Contract Documents for the following price as totaled from the attached Table of Prices:

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BASE BID PRICE (Items 10 through 200)

_______________________________________________________________________________ (words)

(figures)

ALTERNATE BID PRICE ( (Items 300 through 380)

_______________________________________________________________________________ (words)

Payment for unit price items shall be made based upon installed and measured quantities, multiplied by the unit price provided in the Table of Prices.

The Owner may order changes in the Work as provided in the Contract Documents. Changes in the contract amount made necessary by increases or decreases in the quantities of Work performed or ordered shall be based on the unit prices established by dividing the estimated quantities listed on the Table of Prices by the respective lump sum bid amount. Any such change shall be instituted through the procedures contained in the Contract Documents.

All specific cash allowances are included in the price(s) set forth above and have been computed in accordance with paragraph 11.02 of the General Conditions.

7.01 Bidder agrees the Work will be substantially completed within 240 days and completed and ready for final payment in accordance with paragraph 14.07.B of the General Conditions within 260 days. For this project, substantial completion is defined as the completion of the liner system, the leachate collection and removal system, the access road, the sediment basin, and submittal of all quality control documentation as required by the Contract Documents, so the Construction Documentation Report can be submitted to the Virginia Department of Environmental Quality.

8.01 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified above, which shall be stated in the Agreement.

9.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of 5% of the maximum bid price;

B. A tabulation of Subcontractors, Suppliers and other individuals and entities required to be identified in this Bid (on the form attached to this Bid document); and

C. Affidavit (form attached to this Bid document).

D. AGC Document No. 220 (Section 00440)

10.01 Communications concerning this Bid shall be addressed to:

The address of Bidder indicated below:

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11.01 The terms used in this Bid with initial capital letters have the meanings indicated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

12.01 The BIDDER certifies that he has not combined, conspired or agreed to intentionally rig, alter or otherwise manipulate, or to cause to be rigged, altered, or otherwise manipulated this bid for the purpose of allocating purchases or sales to or among persons, raising or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with the OWNER.

Registered as a Contractor under Title 54.1, Subtitle II, Chapter 11 of the code of Virginia:

Licensed Class A Virginia Contractor No. ____________________________________________

Licensed Class B Virginia Contractor No. ____________________________________________

Valid until ________________________________________________(Date).

Classifications ____________________________________________

I certify that I am a Registered Contractor in compliance with Sections 54-139 to the Virginia Contractor’s Registration Law, Title 54.1, Subtitle II, Chapter 11, Code of Virginia.

I certify that the firm signing this Bid and registered under that name is legally qualified as determined by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, in granting the registration, to perform all Work included in the scope of the Contract.

The BIDDER hereby certifies that he will comply with all provisions of the Virginia Public Procurement Act.

SUBMITTED on _________________________________________, ________.

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If Bidder is:

An Individual

Name (typed or printed):

By: (SEAL) (Individual’s signature)

Doing business as:

Business address:

Phone No.: FAX No.:

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner -- attach evidence of authority to…