Pittsburgh Municipal Code Codification and Publication

The City of Pittsburgh is seeking a Software-as-a-Service (SaaS) provider for a comprehensive municipal code codification and publication project through Request for Proposal #2023-RFP-279. The procurement encompasses code analysis, review, electronic publishing, web hosting services, and potential future GIS integration for the city's municipal codes, which currently span thirteen titles plus a Home Rule Charter. Required deliverables include a modern, secure, and user-friendly platform for managing, accessing, and updating municipal codes with robust search capabilities, language translation, ADA compliance, and system integration features. Proposers must demonstrate capabilities for confirming legislation receipt, creating cross-references, maintaining legislative integrity, and codifying new legislation within two weeks. The evaluation process will be conducted by a Proposal Committee using a points-based scoring system across five categories: Firm's Qualifications (15 points), Project Team Qualifications (15 points), Project Approach and Plan (30 points), Cost Proposal (30 points), and MWDBE/VOSB Good Faith Effort (10 points). Key deadlines include a question submission deadline of January 12, 2024, and a proposal submission deadline of January 19, 2024, at 5:00 pm, with a pre-proposal meeting previously held on December 20, 2023.

The City of Pittsburgh has established specific participation goals for minority-owned (18%), women-owned (7%), veteran-owned (5%), and LGBTQIA+ businesses (3%), requiring proposers to demonstrate good faith efforts in obtaining participation from these groups. Proposers must complete various forms and disclosures related to these enterprise designations. The technical requirements mandate a cloud-based solution (preferably on Google Cloud Platform) with 99.99% uptime, data protection, role-based access management, and integration capabilities with existing city systems like Legistar. The solution must support comprehensive reporting, provide full data ownership to the City, and include customer service during business hours. While a specific award value is not explicitly stated, the requirements matrix suggests a five-year total cost model with detailed breakdowns for one-time and ongoing expenses, including application costs, training, implementation, module pricing, integration expenses, and data conversion. The contract is subject to City Council approval, and work cannot commence until the contract is fully executed.