Pit Run Caliche

Lubbock County is seeking bids for Pit Run Caliche through Invitation to Bid (ITB 250707) for its Consolidated Road & Bridge Department. The procurement is for processed pit run caliche to be used in county road construction and maintenance, with vendors required to supply materials from caliche pits located in and around Lubbock County. The contract will be for a twelve-month period from October 1, 2025, through September 30, 2026, with options for two additional one-year renewals. Bidders must submit electronic proposals via the Bonfire portal by Tuesday, August 19, 2025, at 2:00 P.M. CDT, providing a price per cubic yard of processed caliche. The county will purchase materials on an as-needed basis, with county service trucks self-serving at vendor locations and using weight tickets to verify material removal. Evaluation will be conducted on a low-bid basis, with the county reserving the right to award to multiple vendors to accommodate various delivery sites. Vendors must complete mandatory forms including a Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, Vendor Acknowledgement, and certifications regarding lobbying and energy/firearm entities.

The procurement includes specific restrictions and certifications for potential vendors. Bidders must comply with Texas Government Code sections related to business practices, including provisions about energy companies and firearm entities. Vendors must certify they are not exempt or declare exemption based on criteria such as being a sole proprietorship, non-profit, having fewer than 10 full-time employees, or if the contract value is less than $100,000. The solicitation includes a cooperative purchasing agreement allowing other local governmental entities in Texas to potentially purchase materials under the same terms through the Interlocal Cooperation Act. Vendors must maintain firm pricing throughout the contract period and are cautioned against submitting pricing they cannot sustain for the full twelve-month term. While specific award values are not explicitly stated, the procurement suggests an ongoing, as-needed purchase arrangement for road maintenance materials. The county has an existing Interlocal Agreement with the City of Lubbock and may enter into additional cooperative purchasing agreements, providing potential expanded opportunities for vendors.