Pipe Repair Clamps

The City of Madison Finance Department Purchasing Services, on behalf of the Madison Water Utility, has issued a Request for Quotation (RFQ) 5216-0-2023-BG for stainless steel pipe repair clamps. The procurement seeks 182 units of full-circle pipe repair clamps across seven line items, ranging in size from 3"x8" to 10"x12", intended for standard cast iron and ductile pipes. Acceptable manufacturers include Smith-Blair, Mueller, ROMAC, Ford, Cascade, Hymax, and A.Y. McDonald, with specific model variants outlined in the solicitation. The evaluation criteria include total price, but the City reserves the right to consider additional factors such as cost, quality, workmanship, warranty, delivery, past performance, and service reputation. Key procurement dates include: questions due by March 20, 2023, answers provided by March 22, 2023, and quotations due by March 28, 2023, at 2:00 PM CST. Delivery requirements mandate FOB delivery to Madison Water Utility at 110 S. Paterson Street, with 24-hour advance notice, and bidders must specify delivery timeframes and price firmness.

The solicitation does not explicitly mention set-aside designations for disadvantaged enterprises, though the City of Madison has adopted a local vendor preference purchasing policy that provides scoring preference to local suppliers registered as of the bid due date. Five vendors submitted bids: Smith Blair, FORD FS1, AY McDonald, Core & Main, and Etna Ferguson, with First Supply ultimately awarded the contract at $13,150.03. The bid evaluation focused on unit pricing across all seven clamp configurations, with competing bids ranging from $13,482.75 to $16,438.00. Vendors were required to indicate price firmness, with First Supply, AY McDonald, and Core & Main offering one-year price guarantees. Payment terms include net 30, and the Water Utility reserves the right to purchase on the open market and back-charge the bidder if delivery is not made as promised. Quotes must remain valid for 90 days following the bid due date, and all delivered prices must include shipping charges.