Pipe Repair Clamps

The City of Madison, Wisconsin, through its Finance Department Purchasing Services and on behalf of Madison Water Utility, issued Request for Quotation (RFQ) #4919-0-2020-BG for pipe repair clamps. The procurement sought all-stainless steel, full-circle repair clamps compatible with standard cast iron and ductile pipe, with acceptable manufacturers including Smith-Blair, Mueller, Powerseal, ROMAC, Ford, Cascade, Hymax, and A.Y. McDonald. The solicitation included 18 line items totaling 117 units of various clamp sizes ranging from 4" x 8" to 16" x 12", plus tapped repair sleeves. Key procurement objectives included obtaining high-quality, compatible repair clamps for water utility infrastructure with precise specifications and delivery requirements. Evaluation criteria encompassed cost, quality, compatibility, warranty, delivery, past performance, and service capability. Critical dates for the procurement included questions due by April 22, 2020, answers provided by April 27, 2020, and quotations due by April 29, 2020, at 1:00 PM Central Standard Time.

The City of Madison implemented a local vendor preference policy that granted scoring advantages to registered local suppliers as of the bid due date. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement allowed for submission of equivalent products with complete specifications and product literature for city evaluation. Four vendors ultimately submitted bids: Core & Main, ETNA, Ferguson, and First Supply, with First Supply being awarded the contract at $8,564.36. Delivery requirements mandated FOB delivery to Madison Water Utility at 110 South Paterson Street, with bidders required to specify delivery timeframes and confirm pricing stability. Vendors were required to provide at least 24-hour delivery notice, and the Water Utility reserved the right to purchase on the open market and back-charge if delivery was not completed as promised. The contract terms allowed for potential future purchase orders through the agreement's duration, with bidders unable to withdraw quotes for 90 days after the due date.