Addendum 1.pdf
PDF 464 KB Posted
- Attached to
- Pipe Repair Clamps
- Solicitation number
- 4919-0-2020-BG
- Issued by
- Wisconsin
About this file
This is Addendum 1 to a Request for Quotation (RFQ #4919-0-2020-BG) issued by the City of Madison Purchasing Services on behalf of the Madison Water Utility for pipe repair clamps. The addendum, dated April 20, 2020, notifies all bidders of a revision to the original bid released on April 15, 2020, adding one equivalent product—Hymax Clamp/Tapped Clamp Stainless Steel Repair Clamp—to the list of acceptable models. The solicitation requires all-stainless steel, full-circle pipe repair clamps intended for standard cast iron and ductile pipe. The original RFQ established the following key dates: questions due by April 22, 2020; answers due by April 27, 2020; and quotations due by April 29, 2020, at 1:00 PM CST. Bidders were required to acknowledge receipt of this addendum on RFQ Form B and the Receipt Forms and Submittal Checklist. Technical questions should be directed to Adam Wiederhoeft at Madison Water Utility, while procurement inquiries should be directed to Brittany Garcia at City of Madison Purchasing Services.
All quotations must include delivered prices with shipping charges FOB Madison. The City reserved the right to award the contract to the responsive and responsible bidder whose bid is most advantageous based on criteria including cost, quality, compatibility, standardization, warranty, delivery, past performance, and service reputation. Award was to be determined on the total of all quantified items on the bid list, with zero-quantity items included for price quotation only but subject to submitted prices and delivery conditions for any future utility purchase orders through the contract duration. Bidders could not withdraw quotes for 90 days after the due date. The City of Madison offers a local vendor preference scoring advantage for registered local suppliers, and quotations could be submitted via email, mail, or fax to the designated purchasing office.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 4919.pdf | ||
| Addendum 2.pdf | ||
| Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/28/2016-Addendum 1.doc
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
DATE: Monday, April 20, 2020
RE: ADDENDUM 1
4919-0-2020 PIpe Repair Clamps
Notice to All Bidders:
Please note the following responses to the questions received:
We have revised this bid to add one equivalent product that was not previously listed - Hymax Clamp/Tapped Clamp Stainless Steel Repair Clamp.
Please see the revised bid attached below.
Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.
Please direct any other questions to the Purchasing contact person below.
Brittany Garcia City of Madison Purchasing Services
PH: (608) 243-0529
bgarcia@cityofmadison.com mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Rev. 07/20/2015-4919-0-2020-BG Pipe Repair Clamps.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4919-0-2020-BG
For: Pipe Repair Clamps
Released Date: Wednesday, April 15, 2020
Questions Due Date: Wednesday, April 22, 2020
Answers Due Date: Monday, April 27, 2020
Quotation Due Date: Wednesday, April 29, 2020 @ 1:00 PM CST
City Agency: Madison Water Utility
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Brittany Garcia
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4919-0-2020-BG
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4919-0-2020-BG
4919-0-2020-BG Pipe Repair Clamps.doc Page 2
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Adam Wiederhoeft Madison Water Utility
(608) 266-9121 awiederhoeft@madisonwater.org
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bgarcia@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4919-0-2020-BG
4919-0-2020-BG Pipe Repair Clamps.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.
Material Requirements – PIPE REPAIR CLAMPS:
Pipe Repair Clamps shall be all-stainless steel, full circle, intended for standard cast iron and ductile pipe.
Acceptable models:
- Smith-Blair 261 Single Band Full Circle Repair Clamp
- Smith-Blair 264/265 Tapped Full Circle Repair Clamp
- Smith-Blair 372 Double Bolt, Stainless Steel Service Saddle.
- Smith-Blair 317 Double Stainless Steel Strap Service Saddle.
- Mueller 520/530 Servi-Seal Clamp.
- Powerseal 3121-AS Single Panel Repair Clamp.
- Powerseal 3131-AS Tapped Repair Clamp.
- ROMAC SS1 Tapped Repair Clamp.
- Ford FS1 Stainless Steel Tapped Repair Clamp.
- Ford SS1 Tapped Repair Clamp.
- Cascade CRT1 Stainless Steel Repair Clamp w/ Tapped Outlet.
- Hymax Versa Stainless Steel Coupling.
- Hymax Clamp/Tapped Clamp Stainless Steel Repair Clamp.
- A.Y. McDonald 435 Series Tapped Repair Clamp.
Basis of Award:
Award of bid will be based on total of all quantified items on the bid list (Form A). Items listed with a zero quantity are included for price quotation only, and will not be considered in the basis for award. These items will, however, be subject to the submitted price and delivery conditions of the bid on any Utility purchase orders after award through the duration of this purchasing agreement.
| Addendum 1 |
| REVISED 4919 |
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