Piezo sensors & installation grout

The Michigan Department of Transportation (MDOT), Data Integration & Inventory Division, issued Request for Proposal No. 240000001207 on February 12, 2024, to procure piezo sensors and AS-475 grout for permanent traffic monitoring sites on state trunklines in compliance with Federal Highway Administration requirements. The specific deliverables consist of 30 units of Measurement Specialties BL 6-foot Class I piezo sensors with 350-foot lead-in cables and 30 10-kilogram buckets of AS-475 piezoelectric sensor installation grout; all items must be new and from specified manufacturers with no alternate brands considered. Bidders must be authorized distributors of the mandatory products to meet minimum requirements, and proposals must be submitted electronically through www.michigan.gov/SIGMAVSS by 3:00 p.m. Eastern on February 20, 2024, with written questions due by February 14, 2024 and State answers posted by February 16, 2024. Contractors must deliver all items within 90 calendar days of order receipt to the MDOT Transportation Warehouse in Lansing, Michigan between 7:30 a.m. and 3:00 p.m. EST, Monday through Friday, with all costs for packaging, freight, and shipping included via F.O.B. destination delivery. Evaluation criteria focus on completion of required documentation including Schedule A (Statement of Work), Schedule B (Pricing), the Confidential Treatment Form, and the Vendor Questions Worksheet, as well as acceptance of standard contract terms, with the State reserving the right to conduct on-site facility visits, require oral presentations, conduct interviews and reference checks, and request additional price concessions. The anticipated contract begin date is February 29, 2024, and proposals are binding for 180 calendar days from submission.

Qualified Disabled Veteran-Owned Business (QDV/SDVOB) status will be considered under Michigan law; however, the Service-Disabled Veteran Owned Business price preference does not apply due to MDOT's statutory authority over highway and bridge construction projects. No set-asides, incumbent vendor information, or specific funding sources or amounts are identified in the solicitation documents. The contractor must establish a Quality Assurance Program, provide warranties with clear reporting and repair procedures, maintain a toll-free customer service line available 8 a.m. to 5 p.m. EST Monday through Friday, and comply with environmental and chemical disclosure requirements including mercury content, brominated flame retardants, and PFAS assessments. Service Level Agreements require 100% compliance with delivery schedules and order accuracy, with penalties of $100 for the first five non-compliance occurrences and $500 for each subsequent occurrence in a calendar year. Pricing must remain firm for the entire contract length, and contractors must accept both electronic funds transfer and procurement card (PCard) payments with detailed documentation of the ordering process. No contract award value or budget range is specified in the available solicitation documents; however, contracts valued at $250,000 or greater require State Administrative Board approval.