Picnic Tables

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Quotation (RFQ) 758 2100000019 on behalf of Parks—Kentucky Dam Village State Resort Park to procure 131 picnic tables. The specifications call for 6-foot portable rectangular tables featuring hot-dip galvanized steel frames, welded steel pipe construction, untreated Southern Yellow Pine planks, two seats, a three-plank top, and an assembled width of approximately 62 inches, with approved equal alternatives permitted upon submission of descriptive literature for verification. All tables must be delivered fully assembled to Kentucky Dam Village State Resort Park in Gilbertsville, Kentucky, with delivery completion required by February 1, 2021; multiple deliveries are permitted, but payment will be issued only upon acceptance and receipt of all items at the designated location. Vendors' written questions were due by August 20, 2020 at 10:00 a.m. ET, with the bid closing on August 31, 2020 at 1:30 p.m. ET (note: one modification document indicates closure at August 17, 2020 at 11:08 a.m.). Electronic bid submission through Kentucky's eProcurement system is mandatory, and bidders must respond to all line items to avoid rejection as non-responsive. Award decisions utilize a best value ranking approach weighting total cost offering at 90 points and delivery timeframe at 10 points, with the lowest-priced bidder receiving maximum points and others scored proportionally; a one percent per day penalty is assessed for late delivery. Quoted prices must be F.O.B. Destination Freight Prepaid and Allowed, exclude federal excise taxes and Kentucky sales or use taxes, and remain firm for 60 days following the bid deadline.

Qualified bidders receive preferential consideration under Kentucky procurement law, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities, all receiving preference equal to 15–20 percent of maximum available points. Kentucky resident bidders receive reciprocal preference consideration. All bidders must complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors (effective through August 30, 2021), certifying compliance with campaign finance laws, tax registration and non-delinquency requirements, and other statutory obligations. Prior to contract award, vendors must submit a Kentucky Tax Registration Application (Revenue Form 10A100), and out-of-state vendors must provide a Certificate of Authority from the Kentucky Secretary of State. No incumbent vendors or budget values are specified in the available documentation. The Commonwealth reserves the right to cancel the contract with 30 days' written notice and may cancel if responses exceed available funding. For additional information, interested vendors should contact Evelyn Osborne at 502-564-0552.