ATTACHMENT C - How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- Picnic Tables
- Solicitation number
- RFQ 758 2100000019 2
- Issued by
- Lewis County, Kentucky
About this file
This is an instructional document from the Commonwealth of Kentucky outlining the process for vendors to submit bids through the Kentucky Vendor Self Service (VSS) online portal. The document provides step-by-step guidance for accessing the VSS website, creating or logging into vendor accounts, locating solicitations by Document ID, and completing the five-step online bidding process. Vendors are required to respond to commodity lines by selecting a response type (typically Bid or No Bid), entering unit prices or contract amounts, and specifying delivery days as applicable. The submission process includes reviewing a submission checklist to confirm capability to provide required information, attaching relevant supporting documents with appropriate classification (Standard or Proprietary), and providing any applicable discounts or overall bid comments before final review and submission.
The document emphasizes the importance of verifying all bid information prior to final submission through the system's review step and notes that vendors may cancel and return to modify responses before final confirmation. Once submitted, vendors receive a confirmation screen indicating successful submission and can review all bid submissions through the My Response page accessible via the Solicitation Responses tab. This instructional guide serves as a reference document to facilitate vendor participation in Kentucky state procurement opportunities conducted through the VSS platform.
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Text version
How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .